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Task Definitions Microsoft Project

Task Definitions Microsoft Project

Task Definitions

Posted: 22 Feb 2005 06:01 AM PST

A couple of things to know about.

First of all, note the basic equation Project always follows W=U*D, Work
equals Units times Duration. This is always - always - going to be true.
32 man-hours Work = 32 hours Duration * 100% Units or it could also be 64
hours Duration * 50% Units or some other combination.

Second, if you assign 2 resources to a task at 30% and 70% respectively, it
does NOT mean that they are splitting the work 30/70. 30% means that 30% of
the time the resource is spending on the task is converted to useful work.
If the task duration was 3 days, 24 hours, and you assign a resource to it
at 30%, his attention is divided between the task at hand and other things
and so he will do 8 man-hours of work on this particular task over a three
day period. In other words, he will get done in 3 days what he COULD have
done in 1 day if he didn't have any distractions.

Third, the task type determines what happens when you EDIT resource
assignments that have already been made. I have Joe assigned 100% to a task
that takes 5 days, 40 hours. Becuase he's assigned 100%, the work he's
producing is also 40 man-hours. But never ever forget that hours of work
and hours of duration are two completely different, albeit related,
critters. I now edit his assignment, changing the Units to 50%. I could be
doing that for a couple of reasons. One is that it is really a 20 man-hour
task but I don't need it done any sooner than Friday so I'll let him work on
it at his leisure over the 5 days duration. Makes the task Fixed Duration,
change the assignment, and Project recalculates Work. Or it could be that
this task really does require 40 man-hours of work but I have some other
priorities and prefer Joe to work 4 hours a day on this task and 4 hours a
day on something else. I make the task Fixed Work, edit the assignment, and
Project recalculates the Duration to be 10 days - it'll take him longer to
get the work done but my other priorities dictate I'll just have to live
with it.

So to your example. Before going further the first question to ask is what
do you mean by it being a 32 hour task, if it's work how do you KNOW it's a
32 man-hour task and where did you enter that fact into Project? When you
want to split the work between the two resources do you want one guy to work
on it for a while and then the other take over or do you want them to work
together until the first guy finishes his part of the work and then the
other works on alone or do you want the 70% guy to work full speed while the
other works part of each day along with him, or just what are you looking
for in the schedule? It's possible to do all of those things but you have
to decide first where you want to end up. In other words, 32 man-hours
split 70/30 isn't enough information to set up the scenario.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"JohnB" <microsoft.com> wrote in message
news:com... 

Circular relationship - cannot find task

Posted: 22 Feb 2005 03:49 AM PST

Hi,

You are looking at a resource pool, not the project file.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Vivek ARORA" <Vivek microsoft.com> schreef in bericht
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the 
blank. 
views. 
+1 
2090 

renaming the fields in project web access

Posted: 22 Feb 2005 12:59 AM PST

P.hamsa --

This is no possible. Sorry.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"P.hamsa" <microsoft.com> wrote in message
news:com... 

How do I convert Microsoft Project Gantt chart to .pdf format?

Posted: 21 Feb 2005 07:57 PM PST

Hi,

The wizard is a 2003 feature.
It is not very useful since clicking the camera icon does about the same.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Kenneth Gorelick" <net> schreef in bericht
news:BE40972B.37C5%net... 
Excel", 
powerpoint, 
be no 
presentation 

Modifying RBS in Project Prof 2003 Global Template.

Posted: 21 Feb 2005 11:25 AM PST

Mark --

You may need to set new values for some or all the resources in the
Enterprise Resource Pool. Each project should be reopened and published.
The next time the OLAP cube rebuilds, the new values in the RBS field will
be reflected in any Portfolio Analyzer views you have created. Just some
thoughts. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"Mark Byington" <com> wrote in message
news:com... 

Filter the start by two weeks starting the current date

Posted: 21 Feb 2005 11:01 AM PST

Hello Gérard
Yes, I am doing the date range. But each time my stakeholder have to
specify the current date which is the from date.

I am not sure if I can write the code.
Please advise
Thanks

"Gérard Ducouret" wrote:
 

Resouce Names in Alphabetical Order

Posted: 21 Feb 2005 07:49 AM PST

Hi Carrie,

1. View Resource sheet; Project, Sort, Sortby... Name and check ON
"Permanently renumber resources"

2. Not very important I'm afraid. There is a grouping option "By resource
group" but for everything else it is not more important than f.i. Text1

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Carrie" <microsoft.com> schreef in bericht
news:0aef01c5182c$f095e470$gbl... 

Migration of EPM from Server to Server

Posted: 21 Feb 2005 06:29 AM PST

Mark --

One approach would be to back up the test database and then restore it to
your production database. This way, you would retain your Enterprise Global
(including all enterprise Fields, Views, Tables, Filters, Groups, Reports,
etc.), your Enterprise Resource Pool, the RBS, and all Project Server
settings. I will invite others to comment as well. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"Mark Byington" <com> wrote in message
news:com... 

Automatically update projects when their base template changes

Posted: 20 Feb 2005 12:49 PM PST

When you build a project file from a template all it does is make a copy of
the template and change the extension. There is no persistent link
remaining after the new file is created. Sorry, you're going to have to
edit the subprojects by hand individually.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"WilsonJ" <microsoft.com> wrote in message
news:com... 

Integrating Microsoft Project and Microsoft Excel

Posted: 20 Feb 2005 10:33 AM PST

Thanks!! John

"John" wrote:
 

When I link dependencies, dates/Gantt bars do not shove out

Posted: 20 Feb 2005 06:53 AM PST

Jan, Thank you. That is what it was.

I have not worked with MSP in almost 3 months and am having
to again. I had forgotten about the calculation tab in
Tools-Options.

Thank you, thank you, thank you.

 
obvious idea that 
Calculation) does 
relationship between 
want to move. 
fiddle with dates 
verify. 

Master File

Posted: 19 Feb 2005 10:28 PM PST

Thanks
"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in message
news:phx.gbl... 
tasks, 
a 
and 

how do i integrate project professional 2003 with outlook 2003

Posted: 19 Feb 2005 08:17 PM PST

Thanks for the information. I still have a small problem now. I have done all
that was mentioned in the knowledge base on editing the registry and adding
the workgroup key. But the link to workgroup is not displayed in project or
for that matter theres no additional link that is visible after editing. is
there something else that i am missing out other than editing the registry
and installing the add in. Thanks

"Steve House [MVP]" wrote:
 

Glossary

Posted: 19 Feb 2005 08:52 AM PST

Hi ,

Welcome to this Microsoft Project newsgroup :-)

Search Help for Glossary and there is an option to Print. I've never done
this so I don't know if it prints just the page you're viewing or the whole
thing!

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP



The Empowerment Group wrote: 

Monday to Friday default working hours?

Posted: 19 Feb 2005 07:00 AM PST

Pretty much to make your life easier, you should make all of your calendar
changes to the "change working time" dialog. Remember, there are possibly 3
calendars that can affect the scheduling of your task, the task calendar if
you give it a specific one (if not it defaults to the standard calendar), a
resource calendar if you have resources assigned to your task, and the
project calendar.

HTH

"Mykl" wrote: