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Budget without Resources Microsoft Project

Budget without Resources Microsoft Project

Budget without Resources

Posted: 01 Feb 2005 12:59 PM PST

In article <com>,
"UCLAjazz" <microsoft.com> wrote:
 

UCLAjazz,
I gotta agree with Steve 100%. Maybe you could clarify something for us.
If there are no resources (labor or material) then how are costs
generated? Something has to generate a cost whether it is an individual,
a group of people or procurement of material. If costs are being
generated with no work being performed and/or no tangible items being
procured, then your operation must be some branch of the Government
because you have a financial black hole.

You said that your "timeline isn't based on one individual doing
studies". I hope you are aware that Project can just as easily accrue
costs based on the effort of a group or team as it can for a single
person doing the task. My guess is you probably have groups or teams
expending effort. Those groups are resources and their effort is work
which, except for volunteer effort, generates labor cost.

How was the budget generated from summary tasks? In order to create a
Summary Line in Project, there must be one or more subtasks that define
the actual detail effort. I suspect someone laid out enough of the
detail tasks to get an idea of what they would cost, either by using
historical data or by current estimates. That "detail" cost was probably
then rolled up to what you call the summary budget. Nothing wrong with
that approach. It is exactly the bottoms up process Steve mentioned.
Although I have also been in organizations where management (or a
customer) decrees a budget. Not a good way to run a railroad, but it
does happen.

Before we can help you, you need to understand what you have and then
explain it to us so it makes sense. Right now it doesn't.

John
Project MVP

Why does Project display start/finish dates differently depending.

Posted: 01 Feb 2005 11:25 AM PST

Hi Brian,
The start date & times of tasks are determined by several things:
* The start date & time of the project. (Set in Project>Project Information).
* The definition of the working time (Set in Tools>Change Working time).
* The definition of how many hours in a day and week (Set in Tools>Options
Calendar tab.)
*The task duration.
* The link relationship between the task and its predecessor.
* Any resource(s) assigned and their calendar definitions.
All of these factors help project to determine the start date & time and the
finish date & time of tasks.
As much as humanly possible, you want Project to determine the start date &
time and finish date & time of tasks. Entering the information in manually
sets tasks constraints and greatly limits the ability of Project to create
the schedule. (As well as creates headaches for you!)

If you have just started learning project you may wish to see Mike Glen's
series of articles at:
http://tinyurl.com/2xbhc
or
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23

Hope this helps. Please let us know if we can help in any other way.

Julie

"BrianV11" wrote:
 

How do I outdent a task that already has a summary task above it .

Posted: 01 Feb 2005 11:19 AM PST

Hi Under the Gun,

You don't mention which release of Project you are using, but MS Project
2003 had a bug that was fixed in the service release where you could not
outdent a task once it had been indented.
See
http://www.microsoft.com/downloads/details.aspx?FamilyID=1B04C073-E58F-4F42-B76D-6B565A45CDC3&displaylang=en

for download details.

Hope this helps. Let us know how you get along.

Julie

"under the gun" wrote:
 

Custom Filter by Summary Levels?

Posted: 01 Feb 2005 08:29 AM PST

Thanks Jack. Before reading your reply, I was going to just use the WBS
field, which works pretty good, except when you mentioned if things get out
of order, the WBS will not help me, but the 'tags' will always be there as
you just said.

Thanks for you help.

Joe


"JackD" wrote:
 

Printing tasks

Posted: 01 Feb 2005 07:53 AM PST

Hello again, I just updated my driver but to no avail. I look at the MVP
site, but couldn't find help there either and neither in the MS Knowledge
area.

any other idea?

Thanks
Denys

"Gérard Ducouret" wrote:
 

Managing our complete company using Microsoft products

Posted: 01 Feb 2005 07:15 AM PST

Hi Steve

that was very helpful, at least now I know that Project is not perfect for
workflow and line-of-business operations. Project (and all other MS
applications) are a big mystery to us. I guess we have to go through a
learning phase before we make our final decisions.

Would you know any MS application that would be doing or at least be the
foundation of what we are looking for? "Line-of-business operations" would
be the correct wording, I was looking for this.

I fully agree with your point on confidentiality, and we do have no problem
in general on that. But we are in a country where these rules don't apply or
especially exactly these ethnics are ignored and/or not existing. At the
place where we are, it is even a plus if you bring information from your
ex-employee or previous contractor, it gives you a better salary. People
consider this as part of their carrier, it's natural for them to work 2
years for company A, then take all their established customers and go to
company B with them or just open up company B by themselves. It's Asia, the
piracy hotspot and the place where people still have to learn a lot (Japan
is an exception).

Some of our people are from other places on this planet, with them we can
count on these rules and ethnics, but not with local employees which are
therefore only in positions where no harm can be done. It sounds maybe
weird, but that's why you have lots of expats in Asia, unless it's a 100%
Asian company which is not even aware of this. We are a small company in
Asia, but the core is from the western world with western word ethnics (or
was at least raised in the western world).

Suzanne Woo

--


"Steve House [MVP]" <send.hotmail.com> wrote in
message news:phx.gbl... 

view project with all subprojects and subprojects's tasks

Posted: 01 Feb 2005 06:03 AM PST

In article <com>,
JulieS <microsoft.com> wrote:
 

Octavia,
Just an added note to what Julie wrote. If you then save the master file
in its fully "exploded" state, it will appear that way the next time you
open it.

John

When we'll have printing that really prints what we wants? When M.

Posted: 01 Feb 2005 05:53 AM PST

..... not sure what happened there ....

the email address is
com

However, i'm not sure what you mean by it being "hard to print a range of
dates" - i find the timescale settings under file / print seem to work fine.

Cheers

JulieD

"DavidL" <microsoft.com> wrote in message
news:com...
 

how do i specify the hour that a task starts from?

Posted: 01 Feb 2005 03:57 AM PST

Hi Jason,

Welcome to this Microsoft Project newsgroup :)

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #5, 19 & 11, at this site:
http://tinyurl.com/2xbhc or this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the article before leaving the site, :)
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP



Jason wrote: 

Work relating to Duration for Resources

Posted: 31 Jan 2005 09:43 PM PST

Hi D'oug,

Welcome to this Microsoft Project newsgroup :)

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #10, at this site: http://tinyurl.com/2xbhc or
this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the article before leaving the site, :)
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP



D'oug wrote: 

Is the TAB key is used to vertically align text?

Posted: 31 Jan 2005 04:11 PM PST

No wonder you're confused! It *can* be used to vertically align text but
it's not necessarily the only way or even the best way, depending on the
specific requirements of the document.

"Gayle B" <Gayle microsoft.com> wrote in message
news:com... 

Need task table and assigment table info together

Posted: 31 Jan 2005 02:21 PM PST

In article <com>,
"K Major" <microsoft.com> wrote:
 

Kevin,
First understand that Tasks, Resources and Assignments all have spare
fields but those spare fields are not the same. In other words, Task
Text1 is not the same as Resource Text1 or Assignment Text1. Task and
Resource spare fields can be customized (e.g. insert a formula or value
list) but Assignment spare fields cannot. As far as putting data into a
spare Assignment field it is probably more easily explained with an
example. Go to the Resource or Task Usage view. Insert Text1. For the
Resource (or Task) rows, the spare field is the Resource (or Task) Text1
field. For the Assignment rows, the spare field is Assignment Text1

When working with VBA, there are generally no "tables" involved. Rather
VBA code is used to access Project objects and their properties directly
whether the object is a Task object, Resource object or Assignment
object. For example the collection of Task objects is:
ActiveProject.Tasks
The collection of Resource objects is:
ActiveProject.Resources
And, the collection of Assignment objects for Task 1 is:
ActiveProject.Tasks(1).Assignments

There are many ways to gather the needed data from Project for exporting
to Excel (or other VBA compatible application). It all depends on what
you want/need to do.

If you are interested in learning more about VBA, go to the MVP website
at: http://www.mvps.org/project/links.htm
At the bottom of the page you will find a link for "Project 98 Visual
Basic Environment Training Materials". Even though it says it is for
Project 98, the training materials are equally applicable to all current
versions of Project. The only real difference is that later versions of
Projects have enhanced the functionality (i.e. more objects in the
object library).

For several examples of VBA code, go to Jack Dahlgren's website at:
http://masamiki.com/project/macros.htm
One of his macros (export hierarchy to Excel) demonstrates export of
Project data to Excel.

Hope this helps.
John
Project MVP

Custom fields in Master project

Posted: 31 Jan 2005 01:49 PM PST

Thanks to you and to JulieS for the pointers. I have gathered that VBA and
the formula functions and syntax aren't necessarily the same. I just figure
if I understand VBA better, I'll be more successful with the functions and
syntax! :-)

....L

"JackD" wrote:
 

Linking and tracking resources over different projects

Posted: 31 Jan 2005 12:11 PM PST

Hi,

You can just as well do it with Project Standard.
If you do not use server pro has nothing more than standard.
HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"ericu" <microsoft.com> schreef in bericht
news:com... 
network 

how do i find Curriculum Vitae templates

Posted: 31 Jan 2005 10:49 AM PST

good point ... i guess a recruitment / Personal Development company could
provide the best information on what is considered "latest design" / "most
acceptable" for the industry / country that you're looking to be employed
in. However, i must admit whenever i've been recruiting "resume design" has
not been one of the things i've looked for -per se.

Cheers
JuileD

"JackD" <momokuri@gmail> wrote in message
news:phx.gbl... 

problems adjusting a duration

Posted: 31 Jan 2005 09:07 AM PST

Thank you for your offer Jan!

I may have answered my own question. After posting to the newsgroup, I
went through the project and moved any predecessors from any summary
task to the summary task's individual sub-tasks. I'm not sure why I had
to do this, but it did make the scheduling error go away.
Thanks again!
--Willie