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Microsoft Word - How do I show or unhide menu and toolbar in Word 365

Microsoft Word - How do I show or unhide menu and toolbar in Word 365

How do I show or unhide menu and toolbar in Word 365

Posted: 04 Sep 2013 03:06 PM PDT

The menu and toolbar at the top of the page of Word 365 has disappeared as a result of something that I must have done. I've tried unsuccessfully for over an hour to show it again. Checked in the VIEW tab which seemed to be the logical place to look, but no luck. 

How do I get the standard Word menu and toolbar back again? 

I still have the Quick toolbar and mini-toolbar but I want the others back.

I'm using Windows 8

Help appreciated. F. White

reverse mail merge name address city state zip

Posted: 04 Sep 2013 02:33 PM PDT

We're using a new CRM system and when we're downloading our created letters into Word so that we can print them out to be mailed, the new system doesn't do envelopes or labels. They assume the sales people are going to hand address all the envelopes.

My question is this;
Can the customer information be extracted from the Word documents (letters) and be merged onto envelopes or labels?

At the upper left of each letter is:
Name
Address
City, State, Zip

Other than copy n paste each letter information one at a time onto an envelope, does anyone have an easier method of doing this?

I've done the obvious mail merge from a database or list to envelopes or labels but not a reverse type merge and was wondering if it was possible or if anyone has ever tried it.

Our old system did the usually mail merge; after printing the letters you had the option to create the envelopes from the same list of names the letters were created from. This new system doesn't do that for what ever reason. The only data we control is a date range of sales or service, then the letters are automatically generated.

Any advise is appreciated.

Corrupted Word 97-2003 files. What to do?

Posted: 04 Sep 2013 02:30 PM PDT

Am just finishing 30 chapter text book. Until now no problem creating files. About to print files for final editing and they will not print. Same printer HP C8180, prints all other files OK.  Possible contributing factor:  created several chapters on daughter's computer in Norway using Norwegian version of Word (2010).  Suspect some files got corrupted and affects all others. HELP!!  

How Can I Edit Label Main Document After it Has Been Saved

Posted: 04 Sep 2013 02:08 PM PDT

I am using the Label MailMerge in Word 2010 to set-up coupons (4 up on a page) that will be individualized with my customer's name.
After I sent out the first batch of coupons, I decided that I wanted to make changes to the content of the coupon itself.
For example, I want to change a graphic, font, etc.
When I designed the 'Label Main Document' initially, I can see a 'Update All Labels' button which will copy the current label to the other 3 on the page which obviously saves a lot of time.
However, when I want to modify the document for the second set of coupons and choose 'Start from an existing document' the 'Update All Labels' button is not visible while editing the document.
Therefore I have to make changes to each label (coupon) individually which is very time consuming.
I am sure that I am missing a step or something else and have scoured the internet and cannot find a solution to my problem.
Thank you in advance for all assistance.
Allan C.
 

I can't record the part of a macro I need...

Posted: 04 Sep 2013 01:15 PM PDT

I need to be able to select a picture and use the Picture Tools/Format/Arrange/Position/In line with Text, but when I record a macro to do that, the Position icon is dim. I'm using Excel macro to put pictures into Word at specified bookmarks, but they're all going in on top of each other! If the pictures could be selected and then use the In Line With text feature, my issue is solved.

1 - I need a macro to Select the pictures/objects so I can mark them with the In Line with text, and I also need the ability to Mark them as In Line with text.

2 - Since I can't record this, does anyone know the macro code to accomplish this?

Thanks!

 

Bob Umlas

Excel MVP

Ensuring users don't change template styles

Posted: 04 Sep 2013 12:05 PM PDT

I'm setting up a document template for our company. One of the problems we've had is users changing the template's styles to suit themselves rather than using our company's standard format. In a template I created in Word 97, I was able to keep the "Automatically update document styles" box checked in the template, and when someone would reformat the template styles, their changes would be lost when the document was reopened. In Word 2010, however, that doesn't seem to work. They can still un-number our Heading styles, or make them bullets or reset paragraph spacing or whatever they want, and the changes stay, making a template a waste of time.

 

Is there some way to ensure the users cannot change the styles? A bit of customization is allowed (from the "Normal" style), but I'd like our main styles to stay formatted per the template.

 

I'm using Word 2010 with both Windows XP and Windows 7.

 

Thanks!

April Masters

Page numbering

Posted: 04 Sep 2013 11:30 AM PDT

Hi,  

Is it possible to set a page number in the header different than the page number in the footer in the same page?  

I'll appreciate your response.  

Sylvia

Word does not display the same font on my PC as it was created in

Posted: 04 Sep 2013 11:26 AM PDT

A co-worker created a document in Word 2007 using Arial.  He emailed this document to me for review and corrections.  In the preview pane I see the document in Arial font.  As soon as I open the document it displays as Times New Roman.  I can make all my changes and then save the document.  When I send it back to my co-workers, they all see it displayed in Arial.  What setting in Word 2007 could cause this change in display?  I do have the Arial font on my PC and use it for many documents.

How to customise shortcut for format painter

Posted: 04 Sep 2013 11:03 AM PDT

Hello everyone!

I want to customize shortcut for Format Painter (that you use to copy only format and than appy on newly selected text).

 

I go to Word Options - Customise - Customize,

and there I must find the name for Copying format and pasting format ( so I could apply shortcuts: Ctrl Shift C and Ctrl Shif V).

 

What are the names of these commands??

I see a command called   FormatCopy,

but no command for FormatPaste!!

 

Thank you for help!

Spelling and grammar checks in English and Spanish.

Posted: 04 Sep 2013 10:54 AM PDT

 I have Microsoft Word 2010 since couple of days ago. With the other version I was able to have spelling and grammar checks in English and Spanish. Now I'm going crazy with Microsoft Word 2010. Please, can you tell me what to do (and how) so I can have Microsot Word 2010 make appopiate checks in English as well as in Spanish for both areas (spelling and grammar)? I'm not very tehcnical with computers but I'm sure any information you can bring me will be an extra help. Thanks!

empty rows I need to get rid of in column of email list

Posted: 04 Sep 2013 10:51 AM PDT

The list of emails I have has rows or empty values inbetween some of them. I can fix it in Word or Excel - whichever you have a solution for. Example of the problem (I put explanation in parenthesis):

*** Email address is removed for privacy ***

*** Email address is removed for privacy ***

*** Email address is removed for privacy ***

(row or empty value here)

*** Email address is removed for privacy ***

*** Email address is removed for privacy ***


(2 rows or 2 empty values here)

*** Email address is removed for privacy ***

*** Email address is removed for privacy ***



(3 rows or 3 empty values here)

*** Email address is removed for privacy ***

The email list has thousands of emails, so doing it manually is not an option.

Thanks!
Steve

Word documents in Office 365 no longer open

Posted: 04 Sep 2013 09:56 AM PDT

I have been using Office 365 since February 2013 and all of a sudden I am unable to open Word documents, whether saved already in my libraries or sent me as email attachments. What should I do?

Older Calendar Templates Word or Publisher

Posted: 04 Sep 2013 09:56 AM PDT

I am looking for a Calendar template that supports 4 months per page.  It used to be a template for year 2009 or 2010.  Does anyone have this template or know of another program that has a template that will display 4 months on 1 page.  Any help is greatly appreciated.

I just installed MS Office-Word 2010 and 2007 docs will not open in 2010 Word

Posted: 04 Sep 2013 09:48 AM PDT

I installed MS Office-Home & Student with out uninstalling MS 2007.
Old Word docs open in 2007 but Excel 2010 and Publisher 2010 open up older files in 2010 format.
How can i make my old 2007 docs open in Word 2010?

add different footers to one document

Posted: 04 Sep 2013 09:32 AM PDT

 I am trying to create one single document out of about 25 existing documents.  Each of the existing documents have footers and page #'s in the footer.  I need to carry over these footers into the new document.  I have followed the following instructions from various internet sites:

 

1)  Click beginning of page where I want to change footer

2)  Click Page Break - Next Page under Page Layout/Page Set Up

3)  Double click on the footer that I need to revise

4)  Click off "Link to Previous"

5)  Revise footer

6)  Closer Footer/Header

 

This works but starts a new page #.  Begins with Page 1 within that section.  I need to revise / customize footers within the document but need to have continuous running pages. 

 

Is there a way to do this?  Can anyone help?  Thanks.

 

Karen

 

 

 

Office 2010 Default save file type is not xlsx.

Posted: 04 Sep 2013 09:16 AM PDT

Hiya!! For some reason, when I save any office document (such as word, excel and powerpoint etc...) the default file type it wants to save as is always open office, not .xlsx, which is always what it was. How can I change this? I have already tried a repair install and it has made no difference.

Is it a coincadence that the open office option is at the bottom of the list where you select your format to save in?

Anyway, thanks in advance

Tom

(A screenshot is available Here.)

Formula not calculating numbers with plus signs

Posted: 04 Sep 2013 08:46 AM PDT

I am using a formula in a Word table to add up budget modifications.  I need to use pluses and minuses to denote each modification- for example, I'll use "+$500.00" or "-300.00."

However, the formula only registers the minuses.  So, if "+$500.00"and "-$300.00" are filled in, the formula will yield a sum of "-$300.00."  I guess it is not recognizing "+$500.00" as a number.

Is there any way to change this?

(Of course, I know that removing the plus signs would fix the problem, but I'm required to use the plus signs on the forms, so that's not an option.)

Here's a link to the document: https://app.box.com/s/430yc3hephrec3t3nydu

Thanks for your help!!

How do I create a "Part" style in Word

Posted: 04 Sep 2013 08:34 AM PDT

My Word document is currently organised by headings using style Headings 1 to 4.  I now want to divide my document into parts.  How do I introduce a "Part" style so that the Headings styles are subordinate to it?  I want to be able to collapse the Navigation Panel down to the document parts.

Document infested with paragraph markers, dots between words

Posted: 04 Sep 2013 07:53 AM PDT

,

my 0lder window 7 word:  all docs have become infested with paragraph markers, dots between words.  there has to be a simple way to fix whatever I did, but it has thus far escaped me, and not for lack of trying.

*** Email address is removed for privacy ***

When I open a new Blank Document, suddenly the tabs are different. Why did they change and how do I get them to default properly?

Posted: 04 Sep 2013 06:49 AM PDT

When I open a new Blank Document, the tabs are set at odd intervals like in the screen shot below.  This just started happening a couple weeks ago.  Why? And how can I get the Blank Doc to behave properly?

 

MS Word citation issue

Posted: 04 Sep 2013 06:00 AM PDT

Hi, I'm having 3 issues with citation on 2013 MS Word.

One is when I insert citation, output should be displaying last name only; ex. (Rossi).

But mine always and keeps displaying lastnamefirstname (RossiMarcell).

And then when I do insert bibliography, the names displays differently too.

Should be Rossi, Marcell Enrico, but displays RossiEnricoMarcell.

Then on the date parts, it displays in different language (Korean).

Someone pleaseeee help/find me solution for I cannot continuously have this problem for my computer class!! :(

It does this on both my work computer (Win 7) and my home computer (Win 8).

 

Thank you!!

Office 2010 new heading styles

Posted: 04 Sep 2013 05:13 AM PDT

In Office 2010, there are 9 pre-built heading styles from heading1 to heading9 and if any of these styles is applied to a title in a document for example "Chapter 1", then "Chapter 1" will be shown in the table of content also Navigation pane for easier access. Basically, the first tab from left in the Navigation pane displays the document's headings.

The thing is If we create a new styles as a heading using Styles pane, add it to the styles list of the current document and then we apply this user-created style to a title for example "Chapter 2", then "Chapter 2" will not show up in the Navigation pane. In other words, it seems Word only recognizes those titles with pre-built heading styles as headings and other titles, which do not have pre-built heading styles, are not treated as headings.  

How to solve this?

how to enable a 3-user Word 2007 licence

Posted: 04 Sep 2013 03:22 AM PDT

Hi. I have Word 2007 home and student edition, which I think can be used for up to three pcs or laptops. I have it on my pc and now I would like to install it on my new laptop as well. I still have the CD and the activation code or product key. Is this what I need in order to install Word on my laptop? In other words, is it the same as a licence key? I'd be grateful for any help.
Thanks.

page break on page break preview

Posted: 04 Sep 2013 02:22 AM PDT

I am using Word 2007, and, a document happens to have added a page break in page preview mode (View > Print Layout) that is not the same as the way that pages seem to be separated within the outline mode (View > Outline) See the text on page 21.  This seems like a bug and I am not sure whether it has been fixed and whether I can do something to fix it myself since it is my thesis.

Link Excel data to specific fields in a Word 2010 document

Posted: 04 Sep 2013 02:06 AM PDT

Hi,

I would like to know if it's possible to have specific 'fields' in a Word document refer to data in an Excel spreadsheet.

It's a mail merge document, which has to be sent out to a lot of people as PDFs.

The text below is an example of the contents of a letter, where the text in square brackets are variable and dependent on the data in the spreadsheet, each referring to an individual cell.

"This is to confirm that [Name] [Surname] is registered at [institution] as a full-time student for the [year] academic year to study for the [duration] [Qualification] degree ([gender] is currently in [gender 2] [level] year of study.)"

The variable that fills [Insitution] must come from a drop down menu in Excel.

1. Is there a way to batch create these letters and then save them as PDFs?

Thanks in advance!

P.S. Unfortunately we cannot use macros because of security reasons.

Copying from the internet

Posted: 04 Sep 2013 01:13 AM PDT

Hi

 

When I copy from the internet and past into word it gives me a black dot.  When I delete and go back to the internet and copy again and re-paste then it works.  This also happens when I try to transfer from my OCR software to word.  What can I do?

 

Regards

Roland

How to change page margins to CM (centimeter) in Word Web App

Posted: 04 Sep 2013 01:09 AM PDT

I can only see page margins in inches. How can I set the default to being the metric system?

Pete

MS word on windows 8

Posted: 03 Sep 2013 11:03 PM PDT

How come when i try to open a document from an email attachment in word it will not open. I can only open those which I have made from scratch on my laptop, anything else will also be at the loading screen.

Showing warning when MatchWildCard=True in France Locale in Microsoft word 2007

Posted: 03 Sep 2013 10:35 PM PDT

When we find ^13{2,} and Replace with ^p^p using UseWildCard=True in France locale ,the Microsoft Word 2007 is showing the following error "The Find What text contains pattern match expression which is not valid".Can you please tell why this error is coming ,Its working fine in others locales

How do I change "link to previous" in a header.

Posted: 03 Sep 2013 10:15 PM PDT

I have a document for which I want to change headers with chapters.

Somehow, I have removed the default "different to previous" setting and the headers all link to the first section.

I cannot find a way to reset so that the headers can change with section change.

 

It's easy enough to set headers to 'link to previous".  I want to reverse the process.

 

How can I do that?

 

Thanks

Is there a fix for the problem with the single/double quote in Microsoft JhengHei ?

Posted: 03 Sep 2013 08:11 PM PDT

When using the Microsoft JhengHei font in Word the single/double quote has an extra space after the character making the font look strange.

Is there a fix for this?  If so, where is it availble?

Thank you,
Bunny

How do I type "double-barrelled" last names without hyphens?

Posted: 03 Sep 2013 07:42 PM PDT

In my former life, I could insert a "required space" and that would take care of the problem.  I haven't found how to make a last name like "Brown Smith", Jane.  I need to be able to get it without a hypen, i.e. "Brown-Smith", Jane so my list with alphabetize.  I have tried Ctrl+space; Alt+space.  Anyone have a suggestion?  Thanks

 

 

how do i attach a document to my online class

Posted: 03 Sep 2013 05:51 PM PDT

i have been trying to attach a document that i typed in word to my online class it keeps saying error 404, what am i doing wrong.

Auto open Document Properties in Word

Posted: 03 Sep 2013 05:46 PM PDT

I am creating a Word 2007 template document and would like the Document Properties pane to automatically open when the template is opened so that the user can type in the required information that is then populated into the field codes.  How do I easily do this without having to create a Userform?

MS Word Tables

Posted: 03 Sep 2013 04:53 PM PDT

Hi Microsoft Community,

I copied a table from one word document to another and noticed that the width increases past the width of the documents paragraphs in the new doc.

What is causing this and how to solve it?

Thanks in advance.

No Drag & Drop in Windows 7 Word if Find/Replace dialogue box open. Fix?

Posted: 03 Sep 2013 04:07 PM PDT

Losing Drag & Drop in Windows 7 Word .
I read awhile ago that the reason I was losing this feature was because I had a Find/Replace dialogue box open - and that was the problem solved.
However, I use Drag & Drop every day after Find, esepcially when working on several long, related documnets.
Has there been a fix for this from Microsoft yet?

"Title Case" Handled Incorrectly in Word 2013

Posted: 03 Sep 2013 03:32 PM PDT

In older versions of Word one could select a sentence, or a group of words, and then ask Word to change the case. You can still do this except with title case, which has been changed to "Capitalize Each Word,"  so users can no longer quickly change to title case. You either have to do the capitalization manually, or go back and un-capitalize all the words, such as articles and  prepositions, that should not be capitalized in a title. 
Is there someone out there who could provide some enlightenment into this bizarre loss of functionality, and possibly a workaround? Thanks.