Duration in Summary Tasks Microsoft Project |
- Duration in Summary Tasks
- Multiple projects on single timeline
- Print timeline
- Task Update Approval e-mail URL
- Keep info private
- Student requires a favour...
- printing histograms
- Duration!
- Budget
- Creating "to do" lists for resources in a project
- Summary Task oder Milestones
- Task % Complete Reflected in Summary Bars
- Export Work by WBS Outline, Task, Resource, and Day
- If Statement Comparing Today's Date to Project Date...
- Remaining Work
- How can I use MS project to provide estimate of resources?
- Microsoft Project 2003 audit trail
- recourse use
- Delaying a task start
- Project Web Access functions?
- Project Web Access Views - Help Help Help
- Resource Pool instability issues
- multiple pay rate for resources
- gantt charts
- Text wrapping in activity description
| Posted: 18 Aug 2004 03:13 PM PDT JenPrl, Project is working correctly. Don't think of a Summary line as a task because it is not. Rather it is "summary" (not a summation) of its subtasks. Therefore Duration at a summary level is simply the difference in working time (usually expressed in days) between the Start date of the earliest subtask and the Finish date of the latest subtask. If for some reason you want a sum of Durations for all subtasks, use a custom field (e.g. Duration1) and a formula to sum up the values. One exception (if you can call it that) to the above is that if all subtasks under the Summary line are linked finish-to-start with no lead or lag, then the Summary line Duration should equal the sum of the subtask Durations. If this is your case and that isn't happening, I'd check all the links and make sure there are no subtasks in parallel. Hope this helps explain. John |
| Multiple projects on single timeline Posted: 18 Aug 2004 01:06 PM PDT You are welcome. Julie timeline? |
| Posted: 18 Aug 2004 12:39 PM PDT Hi, If you mean the legend, you can turn it off in the print preview by clicking on the page setup button. Look for the legend tab and switch it off. Hugo "Miriam" <com> wrote in message news:8bbb01c4855b$0afda650$gbl... |
| Task Update Approval e-mail URL Posted: 18 Aug 2004 09:57 AM PDT FAQs, companion products and other useful Project information can be seen at this web address: <http://www.mvps.org/project/> Mike Glen MS Project MVP jwmapp wrote: http://project.covantage.com/ProjectServer/Transactions/TaskTransactions.asp?FilterBy=1." |
| Posted: 18 Aug 2004 05:11 AM PDT As Julie and Jan have indicated, you can't keep the info private if you send the Project file. So ... don't send Project file. Consider it "source code" and your special and secret thing. Instead, send them extracts of relevant information that the client needs to know. Assemble a document with screen shots of relevant information. Export reports, views, and Gantt charts to PDF format and from that assemble a PDF "report" which gives not only data, but true information/knowledge/opinion about the project and the direction you are taking. Don't think you have to send the Project file. You don't have to. There is a school of thought that indeed it is the wrong thing to do (even though many do it). Hope this is useful to you. Let us know. rms jzis wrote: |
| Posted: 18 Aug 2004 04:59 AM PDT Hi Gillian, You may also find Mike Glen's (MVP) series of articles helpful. http://tinyurl.com/2xbhc Please let us know how else we can help. Julie emailing me the more "baby learning curve. Gillian wrote: example the AssetID=TC010184521033&CTT=4&Origin=CT062640421033 &Categor yID=CT062640421033 to download said address below? so far, I'll be |
| Posted: 18 Aug 2004 04:23 AM PDT If you view the Resource Graph, by default, it only shows one resource. You have to clcik on the scroll bar to see each resource in turn. Print Preview will thus only show one resource. You will have to scroll through each in turn to print them all, one at a time. Mike Glen Project MVP microsoft.com wrote: |
| Posted: 17 Aug 2004 02:31 PM PDT Hi, Well, it's you the specialist I suppose; in the Macro I wrote for this customer I merely translated his experience such as Electron beam handling is 1 hr per 1000 Euro cost of the order and the mùacro then allowed him to enter a certain type of mould, gibve the cost of the order and the durations of the 50 or so production steps were estimated. So you need a production template for teh type of mould ad experience values for the "unit" duration". -- Jan De Messemaeker Microsoft Project Most Valuable Professional http://users.online.be/prom-ade/index.htm 32-495-300 620 "ak" <microsoft.com> schreef in bericht news:com... to was of mold mold has or a the of start of a time the started. inputting but complete date, why |
| Posted: 17 Aug 2004 01:16 PM PDT I do understand. Still, the bottom line is that the work required in a given task is not driven by the funds available to do it but the amount of work required to complete the deliverable. The project requires me to build a walkway that is 100 metres long. It will cost $100 per hour for a crew to lay the concrete and they can lay 10 feet per hour working at maximum speed. It's going to require 10 hours to lay that walkway and cost $1000. The physics of walkway construction is what determines that it will take 10 hours and there is no way it can be done in less. It is absolutely and totally impossible to lay pavement at a faster rate without increasing the size of the crew (which increases the cost) or compromising on the quality of the result. The boss has given us a top-down budget of $500 because he thinks that's what the firm can afford. So what do we do? Stop when we've laid 50 metres and spent the $500? Accept a lower quality of the work? Go to the boss and tell him he's p*****g into the wind? It is indeed a common issue and one of the reasons that in some industries such as IT, something on the order of 60% or more of projects are failures in that they are either abandoned before completion, finish late, or go over budget. The real problem is political, not software. You can use one of the user-definable fields to record the apportioned budget for the tasks versus the computed cost and another to record the difference between the two but that doesn't give you any useful information to solve the problem of managing the project, it simply lets you quantify the reasons the project failed when the boss's boss calls you on the carpet demanding an explanation. <wry grin> -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Jamie" <net> wrote in message news:phx.gbl... and management are hope) custom |
| Creating "to do" lists for resources in a project Posted: 17 Aug 2004 10:00 AM PDT Hi Zeb, We have an application called Project Assistant that generates a list of currently assigned tasks by resource in a report that can be automatically emailed to resources. It was developed for situations like yours where the schedule is quite large with many resources. Hopefully this will help you out. http://managementanalytics.com/project_assistant/overview.html -Todd http://www.ManagementAnalytics.com "Zeb" wrote: |
| Posted: 17 Aug 2004 08:08 AM PDT Ja das war auch meine idee werde es so machen besten dank Grüsse aus der schweiz "Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in message news:%phx.gbl... zu news:de... summary die message die Summary-Task befpr |
| Task % Complete Reflected in Summary Bars Posted: 17 Aug 2004 07:12 AM PDT June, I take it then that your question is answered. John |
| Export Work by WBS Outline, Task, Resource, and Day Posted: 16 Aug 2004 02:39 PM PDT Julie, Don't feel too bad. I was going down the same path as you until I re-read the post and then realized it wouldn't work. John |
| If Statement Comparing Today's Date to Project Date... Posted: 16 Aug 2004 10:57 AM PDT cw, Please don't cross post. Those of us who answer check all relevant newsgroups. See my response on your other post. John |
| Posted: 16 Aug 2004 09:56 AM PDT Are you talking about the desktop application or Project Server web access? I don't have an "Assignment by Week" table or report amongst the standard set provided by MS with Project Professional 2003. Is this a custom table someone set up? -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "aj" <microsoft.com> wrote in message news:6d9f01c483b2$0a2bb370$gbl... |
| How can I use MS project to provide estimate of resources? Posted: 16 Aug 2004 07:26 AM PDT I will do the following.. I will create a resource pool with existing and expected resource roles eg Sr Developer, and assign them to all of the tasks defined and where they will be needed. When completed, I will do as you suggest and use the Resource Usage report, use the number of hours of "work" that this turns out to be. From that I can calculate the number of resources that I will need. Part of my problem is that the project is setup with durations and the resource allocation is not completely done and am also doing a consolidation of several projects using a resource pool and it is getting a bit complicated, but wanted to describe the problem as simply as I can. Thanks for all your help and advice. "Jan De Messemaeker" wrote: |
| Microsoft Project 2003 audit trail Posted: 16 Aug 2004 04:51 AM PDT Ketaanh -- The answer is no. Project Server does not save versions of the project the way you seek. Sorry. -- Dale A. Howard [MVP] Enterprise Project Trainer/Consultant http://www.msprojectexperts.com "We wrote the book on Project Server" "Ketaanh Shah" <com> wrote in message news:com... VSS) Project |
| Posted: 16 Aug 2004 04:08 AM PDT Dag Hans, Your questions become ever more curious. "The two persons in the example are both working on another task " Then create two tasks, why create one task with two resources when in reality these are two tasks? "they should not influence each other" They don't, what makes you think they do? My reply talks about the influence of the Project Calendar and each resource calendar, not about the two resources influencing each other "Some are working 5 x 8 hours a week, other are working 4*9 hours a week. The working time must be between 7:00 and 19:00" If they have the same working times how can one work 9 hrs a day and the other one 8? Do they have different luch breaks? Between 7 and 19 tehre are 12 hrs. How consistent is that with the 8 and 9 hrs? Recommendation ------------------ Start by looking at what happens with one resoruce on a task. Create two tasks for this situation. Make a Project calendar 5 d/week 7-19 Now create the working times calendar for resource 1: Define shifts covering 8 hrs a day (f.i. 8-12 and 13-17) for five days a week. Now create working time calendar for resource 2. Choos which day you will exstimate to be a nonworking daty (for instance Wednesday). Make it nonworking, and for the other days, create shifts totaling 9 hrs (f.i. 7-12 and 13-17). In tools, Options, Calendar, select what you want Project to be "a day". Is it 8 hours or 9? Your choice! Same for "a week". You must tell project whet you mean by a day and a week, Project opnly knows the minute as a unit. Select 7 am as "efault Start time" and 19:00 as default end tilme. Go to http://www.mvps.org/project/faqs.htm and read faq5: Default working hours. Come back with the remaining questioins :-)) Groeten, -- Jan De Messemaeker Microsoft Project Most Valuable Professional http://users.online.be/prom-ade/index.htm 32-495-300 620 "Hans van Zwet" <casema.nl> schreef in bericht news:casema.nl... should start http://www.casema.nl/disclaimer |
| Posted: 14 Aug 2004 10:15 AM PDT Hi Sarah, I did try it out both before posting my reply and just a moment ago. In Project 2003 with SP2: Create 3 tasks A, B, C all linked F to S. Task a starts today at 8:00 am(start date of project)and has a duration of 2.5 days - end date - 8/18/04 12:00 pm. Task B is milestone with zero duration start and end date 8/18/04 12:00 pm. Task c start date 8/18/04 1:00 pm. Created a task calendar where only working days are Mondays and Tuesdays. Assigned the task calendar to task B - the milestone. No change in schedule. Change duration of task B to one minute - and task calendar forces the task to start next Monday - the next working day. Change duration of task B back to zero - task moves back to 8/18/04 which according to the task calendar is nonworking. Went through exact same process in Project 2002 SP1 - same result. Am I missing something? Thanks, Julie move the even though it Date of a task, |
| Posted: 13 Aug 2004 12:00 PM PDT Greg -- No, you cannot use PWA to create project plans. You must use Microsoft Project Professional to create, save, publish, and manage the project plans. Hope this helps. -- Dale A. Howard [MVP] Enterprise Project Trainer/Consultant http://www.msprojectexperts.com "We wrote the book on Project Server" "Greg" <com> wrote in message news:phx.gbl... function through |
| Project Web Access Views - Help Help Help Posted: 13 Aug 2004 11:25 AM PDT HI Dale Thanks for responding. My basic problem is getting task info OUT of MSP 2003, across multiple projects. I've created a task enterprise outline code called 'Work Type'. I've found the cube doesn't show task level information, so I'm struggling just trying to see (for instance) how much work has been done on tasks with a task enterprise outline code of (for instance) 'Quality Assurance', or 'Billable Work'. One possible avenue: I've created Views in the PWA at the Assignment level where I've included the fields I want - task, actual work, outline code, resource name. Called my view 'Please work, Please' and it's in the list in the PWA, but I can't see any way of getting the view to produce any data for me, or see data in the columns I've asked for in the view. Otherwise, Microsoft seem to have left us all with the singler option of writing our own reports on a fairly complex (and undocumented?) data structure? I've tried the VBA-Assignemtn level fix, but the cube only shows 'level 1' or 'level 2' for all of my task outline codes, no detail. I can't be the lone ranger on this one. We must all need to report by the TYPE of work we are doing across multiple projects. Any suggestions will be gratefully explored. MTIA Allen |
| Resource Pool instability issues Posted: 13 Aug 2004 10:11 AM PDT Hi, Links to a resource pool seem to be in terms of UniqueID When you deconnect a file from a pool then reconnect it to a pool with the same name the sharerfile does not look up the IDs in the new pool instead keeps working with th old uniqueIDs thsu messing the whole thing up. (Diagnostic from a very frustrating experience) Greetings, -- Jan De Messemaeker Microsoft Project Most Valuable Professional http://users.online.be/prom-ade/index.htm 32-495-300 620 "davegb" <com> schreef in bericht news:google.com... news:<phx.gbl>... also |
| multiple pay rate for resources Posted: 12 Aug 2004 05:50 PM PDT THANKS! this has been something i've struggled with for a long while, i thought maybe i was missing something or just didn't know how. your feedback is very much appreciated! standard rate for all for work done resource's calendar, and a regular work hours solution by using a standard instead of Project is a budget an accounting, time of those figures planning and estimate that's within very good. In fact, rates in the cost a "burdened labour category plus costs, overhead such facilities costs such may have 10 graduated junior new for staff budgeting rate of, say, $70k it down as much as with the danger of department worry about and cheque stubs. for |
| Posted: 12 Aug 2004 11:50 AM PDT Use the snapshot icon - looks like a camera - which will allow you to either save as file or copy ready to paste into Excel. HTH Miles export |
| Text wrapping in activity description Posted: 12 Aug 2004 11:47 AM PDT This may seem silly but is there more than one word in the task description that refuses to wrap? Word wrap only occurs between words and if the description is just one long term without any embedded spaces there is no "wrap point" that the computer can use to break the line. Don't know if this is your problem but it's worth checking. -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "JDM" <microsoft.com> wrote in message news:524601c480af$b52f61f0$gbl... |
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