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Duration in Summary Tasks Microsoft Project

Duration in Summary Tasks Microsoft Project

Duration in Summary Tasks

Posted: 18 Aug 2004 03:13 PM PDT


JenPrl,
Project is working correctly. Don't think of a Summary line as a task
because it is not. Rather it is "summary" (not a summation) of its
subtasks. Therefore Duration at a summary level is simply the difference
in working time (usually expressed in days) between the Start date of
the earliest subtask and the Finish date of the latest subtask. If for
some reason you want a sum of Durations for all subtasks, use a custom
field (e.g. Duration1) and a formula to sum up the values.

One exception (if you can call it that) to the above is that if all
subtasks under the Summary line are linked finish-to-start with no lead
or lag, then the Summary line Duration should equal the sum of the
subtask Durations. If this is your case and that isn't happening, I'd
check all the links and make sure there are no subtasks in parallel.

Hope this helps explain.
John

Multiple projects on single timeline

Posted: 18 Aug 2004 01:06 PM PDT

You are welcome.
Julie 
timeline? 

Print timeline

Posted: 18 Aug 2004 12:39 PM PDT

Hi,

If you mean the legend, you can turn it off in the print preview by clicking
on the page setup button. Look for the legend tab and switch it off.

Hugo

"Miriam" <com> wrote in message
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Task Update Approval e-mail URL

Posted: 18 Aug 2004 09:57 AM PDT

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Mike Glen
MS Project MVP

jwmapp wrote: 
http://project.covantage.com/ProjectServer/Transactions/TaskTransactions.asp?FilterBy=1." 

Keep info private

Posted: 18 Aug 2004 05:11 AM PDT

As Julie and Jan have indicated, you can't keep the info private if you
send the Project file. So ... don't send Project file. Consider it
"source code" and your special and secret thing.

Instead, send them extracts of relevant information that the client
needs to know. Assemble a document with screen shots of relevant
information. Export reports, views, and Gantt charts to PDF format and
from that assemble a PDF "report" which gives not only data, but true
information/knowledge/opinion about the project and the direction you
are taking.

Don't think you have to send the Project file. You don't have to.
There is a school of thought that indeed it is the wrong thing to do
(even though many do it).

Hope this is useful to you. Let us know.

rms




jzis wrote: 

Student requires a favour...

Posted: 18 Aug 2004 04:59 AM PDT

Hi Gillian,

You may also find Mike Glen's (MVP) series of articles
helpful.
http://tinyurl.com/2xbhc

Please let us know how else we can help.

Julie 
emailing me the 
more "baby 
learning curve. 
Gillian wrote: 
example the 
AssetID=TC010184521033&CTT=4&Origin=CT062640421033 &Categor
yID=CT062640421033 
to download said 
address below? 
so far, I'll be 

printing histograms

Posted: 18 Aug 2004 04:23 AM PDT

If you view the Resource Graph, by default, it only shows one resource. You
have to clcik on the scroll bar to see each resource in turn. Print Preview
will thus only show one resource. You will have to scroll through each in
turn to print them all, one at a time.


Mike Glen
Project MVP




microsoft.com wrote: 

Duration!

Posted: 17 Aug 2004 02:31 PM PDT

Hi,

Well, it's you the specialist I suppose; in the Macro I wrote for this
customer I merely translated his experience such as Electron beam handling
is 1 hr per 1000 Euro cost of the order and the mùacro then allowed him to
enter a certain type of mould, gibve the cost of the order and the durations
of the 50 or so production steps were estimated.

So you need a production template for teh type of mould ad experience values
for the "unit" duration".

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"ak" <microsoft.com> schreef in bericht
news:com... 
to 
was 
of 
mold 
mold 
has 
or 
a 
the 
of 
start 
of a 
time 
the 
started. 
inputting 
but 
complete 
date, 
why 

Budget

Posted: 17 Aug 2004 01:16 PM PDT

I do understand. Still, the bottom line is that the work required in a
given task is not driven by the funds available to do it but the amount of
work required to complete the deliverable. The project requires me to build
a walkway that is 100 metres long. It will cost $100 per hour for a crew to
lay the concrete and they can lay 10 feet per hour working at maximum speed.
It's going to require 10 hours to lay that walkway and cost $1000. The
physics of walkway construction is what determines that it will take 10
hours and there is no way it can be done in less. It is absolutely and
totally impossible to lay pavement at a faster rate without increasing the
size of the crew (which increases the cost) or compromising on the quality
of the result. The boss has given us a top-down budget of $500 because he
thinks that's what the firm can afford. So what do we do? Stop when we've
laid 50 metres and spent the $500? Accept a lower quality of the work? Go
to the boss and tell him he's p*****g into the wind?

It is indeed a common issue and one of the reasons that in some industries
such as IT, something on the order of 60% or more of projects are failures
in that they are either abandoned before completion, finish late, or go over
budget. The real problem is political, not software. You can use one of
the user-definable fields to record the apportioned budget for the tasks
versus the computed cost and another to record the difference between the
two but that doesn't give you any useful information to solve the problem of
managing the project, it simply lets you quantify the reasons the project
failed when the boss's boss calls you on the carpet demanding an
explanation. <wry grin>
--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jamie" <net> wrote in message
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and 
management 
are 
hope) 
custom 

Creating "to do" lists for resources in a project

Posted: 17 Aug 2004 10:00 AM PDT

Hi Zeb,

We have an application called Project Assistant that generates a list of
currently assigned tasks by resource in a report that can be automatically
emailed to resources. It was developed for situations like yours where the
schedule is quite large with many resources. Hopefully this will help you
out.

http://managementanalytics.com/project_assistant/overview.html

-Todd
http://www.ManagementAnalytics.com

"Zeb" wrote:
 

Summary Task oder Milestones

Posted: 17 Aug 2004 08:08 AM PDT

Ja das war auch meine idee werde es so machen besten dank

Grüsse aus der schweiz

"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in message
news:%phx.gbl... 
zu 
news:de... 
summary 
die 
message 
die 
Summary-Task 
befpr 

Task % Complete Reflected in Summary Bars

Posted: 17 Aug 2004 07:12 AM PDT


June,
I take it then that your question is answered.

John

Export Work by WBS Outline, Task, Resource, and Day

Posted: 16 Aug 2004 02:39 PM PDT


Julie,
Don't feel too bad. I was going down the same path as you until I
re-read the post and then realized it wouldn't work.

John

If Statement Comparing Today's Date to Project Date...

Posted: 16 Aug 2004 10:57 AM PDT


cw,
Please don't cross post. Those of us who answer check all relevant
newsgroups. See my response on your other post.

John

Remaining Work

Posted: 16 Aug 2004 09:56 AM PDT

Are you talking about the desktop application or Project Server web access?
I don't have an "Assignment by Week" table or report amongst the standard
set provided by MS with Project Professional 2003. Is this a custom table
someone set up?


--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"aj" <microsoft.com> wrote in message
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How can I use MS project to provide estimate of resources?

Posted: 16 Aug 2004 07:26 AM PDT

I will do the following..
I will create a resource pool with existing and expected resource roles eg
Sr Developer, and assign them to all of the tasks defined and where they
will be needed. When completed, I will do as you suggest and use the
Resource Usage report, use the number of hours of "work" that this turns out
to be. From that I can calculate the number of resources that I will need.

Part of my problem is that the project is setup with durations and the
resource allocation is not completely done and am also doing a consolidation
of several projects using a resource pool and it is getting a bit
complicated, but wanted to describe the problem as simply as I can.

Thanks for all your help and advice.

"Jan De Messemaeker" wrote:
 

Microsoft Project 2003 audit trail

Posted: 16 Aug 2004 04:51 AM PDT

Ketaanh --

The answer is no. Project Server does not save versions of the project the
way you seek. Sorry.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"Ketaanh Shah" <com> wrote in message
news:com... 
VSS) 
Project 

recourse use

Posted: 16 Aug 2004 04:08 AM PDT

Dag Hans,

Your questions become ever more curious.

"The two persons in the example are both working on another task "
Then create two tasks, why create one task with two resources when in
reality these are two tasks?

"they should not influence each other"
They don't, what makes you think they do? My reply talks about the influence
of the Project Calendar and each resource calendar, not about the two
resources influencing each other

"Some are working 5 x 8 hours a week, other are working 4*9 hours a week.
The working time must be between 7:00 and 19:00"

If they have the same working times how can one work 9 hrs a day and the
other one 8? Do they have different luch breaks? Between 7 and 19 tehre are
12 hrs. How consistent is that with the 8 and 9 hrs?

Recommendation
------------------

Start by looking at what happens with one resoruce on a task. Create two
tasks for this situation.
Make a Project calendar 5 d/week 7-19
Now create the working times calendar for resource 1: Define shifts covering
8 hrs a day (f.i. 8-12 and 13-17) for five days a week.
Now create working time calendar for resource 2. Choos which day you will
exstimate to be a nonworking daty (for instance Wednesday). Make it
nonworking, and for the other days, create shifts totaling 9 hrs (f.i. 7-12
and 13-17).

In tools, Options, Calendar, select what you want Project to be "a day". Is
it 8 hours or 9? Your choice! Same for "a week". You must tell project whet
you mean by a day and a week, Project opnly knows the minute as a unit.

Select 7 am as "efault Start time" and 19:00 as default end tilme.

Go to http://www.mvps.org/project/faqs.htm and read faq5: Default working
hours.
Come back with the remaining questioins :-))

Groeten,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Hans van Zwet" <casema.nl> schreef in bericht
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should 
start 
http://www.casema.nl/disclaimer 

Delaying a task start

Posted: 14 Aug 2004 10:15 AM PDT

Hi Sarah,
I did try it out both before posting my reply and just a
moment ago.
In Project 2003 with SP2:
Create 3 tasks
A, B, C all linked F to S.
Task a starts today at 8:00 am(start date of project)and
has a duration of 2.5 days - end date - 8/18/04 12:00 pm.
Task B is milestone with zero duration start and end date
8/18/04 12:00 pm.
Task c start date 8/18/04 1:00 pm.
Created a task calendar where only working days are
Mondays and Tuesdays.
Assigned the task calendar to task B - the milestone. No
change in schedule.
Change duration of task B to one minute - and task
calendar forces the task to start next Monday - the next
working day.
Change duration of task B back to zero - task moves back
to 8/18/04 which according to the task calendar is
nonworking.
Went through exact same process in Project 2002 SP1 -
same result. Am I missing something?
Thanks,
Julie 
move the 
even though it 
Date of a task, 

Project Web Access functions?

Posted: 13 Aug 2004 12:00 PM PDT

Greg --

No, you cannot use PWA to create project plans. You must use Microsoft
Project Professional to create, save, publish, and manage the project plans.
Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"Greg" <com> wrote in message
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function 
through 

Project Web Access Views - Help Help Help

Posted: 13 Aug 2004 11:25 AM PDT

HI Dale

Thanks for responding.

My basic problem is getting task info OUT of MSP 2003, across multiple
projects. I've created a task enterprise outline code called 'Work
Type'. I've found the cube doesn't show task level information, so I'm
struggling just trying to see (for instance) how much work has been
done on tasks with a task enterprise outline code of (for instance)
'Quality Assurance', or 'Billable Work'.

One possible avenue: I've created Views in the PWA at the Assignment
level where I've included the fields I want - task, actual work,
outline code, resource name. Called my view 'Please work, Please' and
it's in the list in the PWA, but I can't see any way of getting the
view to produce any data for me, or see data in the columns I've asked
for in the view.

Otherwise, Microsoft seem to have left us all with the singler option
of writing our own reports on a fairly complex (and undocumented?)
data structure?

I've tried the VBA-Assignemtn level fix, but the cube only shows
'level 1' or 'level 2' for all of my task outline codes, no detail.

I can't be the lone ranger on this one. We must all need to report by
the TYPE of work we are doing across multiple projects.

Any suggestions will be gratefully explored.

MTIA

Allen

Resource Pool instability issues

Posted: 13 Aug 2004 10:11 AM PDT

Hi,

Links to a resource pool seem to be in terms of UniqueID
When you deconnect a file from a pool then reconnect it to a pool with the
same name the sharerfile does not look up the IDs in the new pool instead
keeps working with th old uniqueIDs thsu messing the whole thing up.
(Diagnostic from a very frustrating experience)
Greetings,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"davegb" <com> schreef in bericht
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also 

multiple pay rate for resources

Posted: 12 Aug 2004 05:50 PM PDT

THANKS! this has been something i've struggled with for a
long while, i thought maybe i was missing something or
just didn't know how.

your feedback is very much appreciated!


 
standard rate for all 
for work done 
resource's calendar, and a 
regular work hours 
solution by using a 
standard instead of 
Project is a budget 
an accounting, time 
of those figures 
planning and 
estimate that's within 
very good. In fact, 
rates in the cost 
a "burdened labour 
category plus 
costs, overhead such 
facilities costs such 
may have 10 
graduated junior new 
for staff budgeting 
rate of, say, $70k 
it down as much as 
with the danger of 
department worry about 
and cheque stubs. 
for 

gantt charts

Posted: 12 Aug 2004 11:50 AM PDT

Use the snapshot icon - looks like a camera - which will
allow you to either save as file or copy ready to paste
into Excel.

HTH

Miles 
export 

Text wrapping in activity description

Posted: 12 Aug 2004 11:47 AM PDT

This may seem silly but is there more than one word in the task description
that refuses to wrap? Word wrap only occurs between words and if the
description is just one long term without any embedded spaces there is no
"wrap point" that the computer can use to break the line. Don't know if
this is your problem but it's worth checking.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"JDM" <microsoft.com> wrote in message
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