Printing Gant Sheet... Microsoft Project |
- Printing Gant Sheet...
- Total Project Progress
- Resource sharing problems
- Gannt Chart and Start Date
- Big problem with printing
- Should I be using estimated durations?
- Project Progress Lines
- daily cost
- Duration vs Work Effort in Overallocations
- Master Project problems
- task lenght doubles when second resource is allocated
- Saving Task Usage View as PDF ????
- Estimate duration from man-months remaining
- Duration Box
- What's the best way to track progress?
- Resources Overallocated with .08 hours/day!
| Posted: 14 Jul 2004 08:25 AM PDT Hmm.. it works on mine - try: http://tinyurl.com/47a29 Mike Glen Project MVP Jonathan wrote: |
| Posted: 14 Jul 2004 08:08 AM PDT "Sergio Mogollon" <microsoft.com> a écrit dans le message de news:com... total budget I would get the % completed of the whole project. Tools / Options / Views / Show Project Summary task Try the Analyse Timescaled Data in Excel feature (display the Analysis tool bar) Hope this helps, Gérard Ducouret dans does the |
| Posted: 14 Jul 2004 07:51 AM PDT Hi Jan, Thanks. I figured it out: 1)I had to have the resource pool project open, 2) Share the resources (from resource pool project' in subproject1, 3) Share the resources (from resource pool project' in subproject 2, then 4)When using the master file (or any subprojects), the resource pool file has to be open as well. #4 was the trouble for me.... Anyway, thanks for your response. KJS select the pool, not bericht When (Tools>Resources>Share |
| Posted: 14 Jul 2004 07:08 AM PDT That works. Thanks much and thanks for the great website! as I want it by When I open it again, information can be seen at and |
| Posted: 14 Jul 2004 06:43 AM PDT Hi Marijan , Welcome to the Microsoft Project newsgroup :-) Please see FAQ Item: 44. Printing Problems FAQs, companion products and other useful Project information can be seen at this web address: http://www.mvps.org/project/ Hope this helps - please let us know how you get on:-) Mike Glen Project MVP Marijan Glavac wrote: |
| Should I be using estimated durations? Posted: 14 Jul 2004 06:04 AM PDT Jeremy, To add to Steve's comments, if you don't have historical performance, then all you have is an estimate. To the best of your ability, try to get directly comparable experience when making your estimate. And if you don't have the experience, find someone who does or find someone who can find someone ... And, as you run your project, keep track of actual results. Use the actual results to improve your future projects. FYI I teach a great program on estimating (he says modestly)... Mark -- __________________________________________________ _______ Mark Durrenberger, PMP Principal, Oak Associates, Inc, www.oakinc.com "Advancing the Theory and Practice of Project Management" __________________________________________________ ______ The nicest thing about NOT planning is that failure comes as a complete surprise and is not preceded by a period of worry and depression. - Sir John Harvey-Jones "JeremyE" <microsoft.com> wrote in message news:com... take. For example, I have a task "Database Schema Design" that I guessed would take 31 hours and sure enough it only took 15 hours to complete. At this point to track my progress and I am going into the Task Sheet and entering "Actual Work" for that task. Then I go to the Gantt Chart/Work View and set the remaining work to zero which automatically sets the % complete to 100 %. But did I make the mistake of not setting ALL of my durations to estimated? I wasn't clear on when estimated durations should be used when I created the project plan, and I think that was a mistake. Could anyone give me some guidance? I can easily change all the durations to estimated, but I want to make sure that is what I should be doing. |
| Posted: 14 Jul 2004 02:28 AM PDT Hello Steve, I totally agree with Rod Gill's principles of tracking. I never use the Progress line for traking a project. These Progress Lines are an heritage of the elastics used in the old days wall slot-in planners. But if you really want to say that today you already worked on the next week, you can check the following option, before entering the actual data : Tools / Options / Calculation / Edits to totals task % complete will be spread to the status date. Gérard Ducouret [Project MVP] PragmaSoft ® - Paris "Steve Webster" <microsoft.com> a écrit dans le message de news:2c54201c46984$f4da4000$gbl... |
| Posted: 14 Jul 2004 02:10 AM PDT You've stumbled over one reason why I frequently say Project is not a replacement for accounting software. It's the accounting system that should be tracking the overall finances of the firm. Project's budget is only a small part of that, one contributing expense out of many. If I have a resource that gets $100 per day and I use him for 4 hours on one of the days in my Project, the cost to the firm may well be $100 but the specific cost of using him in my project for that day is $50. The other $50 is part of the firm's overhead (if he didn't do anything else) or part of the budget for whatever it was he did the other 4 hours of the day but emphatically should NOT be included as part of the project's costs. MS Project does a good job of tracking the actual budget of the project but it's not intended to track the impact of those costs on the overall budget of the firm. Look at it this way - the project budget, which consists mainly of resource costs, is the cost of doing that specific project. If we didn't do it at all, the budget *for that project* would be zero even though the firm would still have to pay out the same amount of money in salary to the resources on staff. -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Maileen" <com> wrote in message news:phx.gbl... |
| Duration vs Work Effort in Overallocations Posted: 13 Jul 2004 10:00 PM PDT You have a couple of options. The fundamental identity in Project is Work=Duration*Effort and you cannot under any circumstances violate that. Assuming here that Mary is available for a maximum of 100% thus she is overallocated when she is used more than that over any time period, even one minute. In your example you have Mary's work is 1/4 hour on each of two tasks and each task has 1 day duration. At face value that corresponds to an effort percentage of about 3%. So if the two tasks are scheduled on the same day she is only being utilized a total of 6% and the overallocation will go away by making her assignment to each task 3% and the duration one day. Another way to resolve it is to set the duration of the task to reflect the actual time that you expect it will take each one to complete when it starts. IMHO, this is the preferred way. She may only need to get the task done sometime on Tuesday but that does NOT mean that the task is one day in duration. If the task requires 1/4 man-hour of work to do and when Mary starts on it she will devote her full attendtion to it, then the duration is ..25 hours. The fact that she could do it anytime on Tuesday that she likes is irrelevant. I'd make the task's duration 1/4 hour, her assignment percentage 100% and let Project calculate the work. If both tasks are placed on Tuesday by a predecessor that finishes Monday, as an example, they will initially both start at 8am and Mary will be overallocated. But resource leveling on a minute-by-minute basis will take care of that, shifting one task to start when the other has finished with a resulting schedule showing Mary working a total of 30 min, task A from 08:00 to 08:15 and task B 08:15-08:30. This way Mary shows free for another 7 1/2 hours of work that day and whatever follows on after those two tasks can get scheduled on Tuesday rather than Wednesday, generally a good thing to get your project done sooner. -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "John Mc" <microsoft.com> wrote in message news:2bc3501c4695f$7b130470$gbl... |
| Posted: 13 Jul 2004 03:53 PM PDT John, Thanks so much! It worked like a charm! The sharing information was very useful as well... Thanks again, Kelley found that two but I generally select all reason this is not Then select the row subproject2. same indenture subproject2 first or been inserted. as to what However, if a master tasks of its own) occur. For subprojects themselves, it do sharing, you and do the sharing hopefully it |
| task lenght doubles when second resource is allocated Posted: 13 Jul 2004 11:30 AM PDT The percent is the percentage of the resource's workday, not the percent of the task's total effort that each one does. If someone is doing 1 man-hour work on a task whose time extends over an 8 hour workday, they're working at 13%. They may be the only person on the task or one of a hundred people, it doesn't matter. 13% means the task requires 1 man-hour to do but extends in time over about 8 hours because the resource is doing other things at the same time. If he works at it 100%, he will do the required 1 man-hour in one hour time start-to-finish. 100 resources doing 100 man-hours of work at 100% effort is entirely possible and that task too will run for 1 hour on the clock. -- Steve House [MVP] MS Project Trainer/Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Jim" <microsoft.com> wrote in message news:com... ona task? IE, if I have 2 resources each doing half a task, should it be 50%...4 resources allocated at 25% ea, etc? have a task that I've estimated taking 10 hours. I'd like to allocate two resources to it, with the task length split between the 2 resources. When I allocate the resources, however, the length of the task double to 20 hours, with each resource allocated for 10 hours ear. If I add 4 resources, instead of allocating 2.5 hours each, the task time increases to 40 hours. |
| Saving Task Usage View as PDF ???? Posted: 13 Jul 2004 11:26 AM PDT Hi, See FAQ item #16: Project Viewer on the Project MVPS website :-) http://www.mvps.org/project/faqs.htm HTH, --Jason attachments sent to them. |
| Estimate duration from man-months remaining Posted: 13 Jul 2004 08:59 AM PDT Did you try my "rough" approach? What answer did you get? I'll bet you won't like the answer because it will make your project much later than hoped. BTW Jan is right, your queston is too complicated for us :-) Mark -- __________________________________________________ _______ Mark Durrenberger, PMP Principal, Oak Associates, Inc, www.oakinc.com "Advancing the Theory and Practice of Project Management" __________________________________________________ ______ The nicest thing about NOT planning is that failure comes as a complete surprise and is not preceded by a period of worry and depression. - Sir John Harvey-Jones "terrapinie" <com> wrote in message news:google.com... |
| Posted: 13 Jul 2004 08:45 AM PDT Always been kind of curious about this option. I thought they were all estimates until they became actuals.... David G. Bellamy Bellamy Consulting "Mike Glen" <glenATmvps.org> wrote in message news:<phx.gbl>... |
| What's the best way to track progress? Posted: 13 Jul 2004 08:06 AM PDT Thanks Jan, that is what I am using now. I have a problem with estimated duration that I am going to create a new post for since it is somewhat unrelated to this... "Jan De Messemaeker" wrote: |
| Resources Overallocated with .08 hours/day! Posted: 12 Jul 2004 10:10 AM PDT How many total hours do you have allocated to that resource per week? I hesitated to respond to this because I vaguely remeber the nightmare this gave me. It seemed as if MS Project 2002 had a bug in this area. I remember going to resource usage (or allocation) and manually deleting the areas that were red. Add another resource if everyone else is overloaded. Also check to see if the resource is assigned 100% to your project. I have to clarify. are only set to work for 7.2 hours/day. Their typical work day is 8 hours (as is set in the calendar). Sometimes they show as overallocated when they only have 1 hour of work per day! them it fixes things, and the overallocation is gone, but I shouldn't have to do this! the plan to the "higher-ups"! |
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