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Printing Gant Sheet... Microsoft Project

Printing Gant Sheet... Microsoft Project

Printing Gant Sheet...

Posted: 14 Jul 2004 08:25 AM PDT

Hmm.. it works on mine - try:
http://tinyurl.com/47a29

Mike Glen
Project MVP


Jonathan wrote: 

Total Project Progress

Posted: 14 Jul 2004 08:08 AM PDT


"Sergio Mogollon" <microsoft.com> a écrit dans le
message de news:com... 
total budget I would get the % completed of the whole project.

Tools / Options / Views / Show Project Summary task
 

Try the Analyse Timescaled Data in Excel feature (display the Analysis tool
bar)

Hope this helps,

Gérard Ducouret
 
dans 
does 
the 

Resource sharing problems

Posted: 14 Jul 2004 07:51 AM PDT


Hi Jan,

Thanks. I figured it out: 1)I had to have the resource
pool project open, 2) Share the resources (from resource
pool project' in subproject1, 3) Share the resources
(from resource pool project' in subproject 2, then 4)When
using the master file (or any subprojects), the resource
pool file has to be open as well. #4 was the trouble for
me....

Anyway, thanks for your response.

KJS
 
select the pool, not 
bericht 
When 
(Tools>Resources>Share 

Gannt Chart and Start Date

Posted: 14 Jul 2004 07:08 AM PDT

That works. Thanks much and thanks for the great website! 
as I want it by 
When I open it again, 
information can be seen at 
and 

Big problem with printing

Posted: 14 Jul 2004 06:43 AM PDT

Hi Marijan ,

Welcome to the Microsoft Project newsgroup :-)

Please see FAQ Item: 44. Printing Problems

FAQs, companion products and other useful Project information can be seen at
this web address: http://www.mvps.org/project/

Hope this helps - please let us know how you get on:-)

Mike Glen
Project MVP

Marijan Glavac wrote: 

Should I be using estimated durations?

Posted: 14 Jul 2004 06:04 AM PDT

Jeremy,

To add to Steve's comments, if you don't have historical performance, then
all you have is an estimate.

To the best of your ability, try to get directly comparable experience when
making your estimate. And if you don't have the experience, find someone who
does or find someone who can find someone ...

And, as you run your project, keep track of actual results. Use the actual
results to improve your future projects.

FYI I teach a great program on estimating (he says modestly)...

Mark
--
__________________________________________________ _______
Mark Durrenberger, PMP
Principal, Oak Associates, Inc, www.oakinc.com
"Advancing the Theory and Practice of Project Management"
__________________________________________________ ______

The nicest thing about NOT planning is that failure
comes as a complete surprise and is not preceded by
a period of worry and depression.

- Sir John Harvey-Jones
"JeremyE" <microsoft.com> wrote in message
news:com... 
take. For example, I have a task "Database Schema Design" that I guessed
would take 31 hours and sure enough it only took 15 hours to complete. At
this point to track my progress and I am going into the Task Sheet and
entering "Actual Work" for that task. Then I go to the Gantt Chart/Work
View and set the remaining work to zero which automatically sets the %
complete to 100 %. But did I make the mistake of not setting ALL of my
durations to estimated? I wasn't clear on when estimated durations should
be used when I created the project plan, and I think that was a mistake.
Could anyone give me some guidance? I can easily change all the durations
to estimated, but I want to make sure that is what I should be doing. 

Project Progress Lines

Posted: 14 Jul 2004 02:28 AM PDT

Hello Steve,
I totally agree with Rod Gill's principles of tracking. I never use the
Progress line for traking a project. These Progress Lines are an heritage of
the elastics used in the old days wall slot-in planners.
But if you really want to say that today you already worked on the next
week, you can check the following option, before entering the actual data :
Tools / Options / Calculation / Edits to totals task % complete will be
spread to the status date.

Gérard Ducouret [Project MVP]
PragmaSoft ® - Paris

"Steve Webster" <microsoft.com> a écrit dans le
message de news:2c54201c46984$f4da4000$gbl... 

daily cost

Posted: 14 Jul 2004 02:10 AM PDT

You've stumbled over one reason why I frequently say Project is not a
replacement for accounting software. It's the accounting system that should
be tracking the overall finances of the firm. Project's budget is only a
small part of that, one contributing expense out of many. If I have a
resource that gets $100 per day and I use him for 4 hours on one of the days
in my Project, the cost to the firm may well be $100 but the specific cost
of using him in my project for that day is $50. The other $50 is part of
the firm's overhead (if he didn't do anything else) or part of the budget
for whatever it was he did the other 4 hours of the day but emphatically
should NOT be included as part of the project's costs. MS Project does a
good job of tracking the actual budget of the project but it's not intended
to track the impact of those costs on the overall budget of the firm. Look
at it this way - the project budget, which consists mainly of resource
costs, is the cost of doing that specific project. If we didn't do it at
all, the budget *for that project* would be zero even though the firm would
still have to pay out the same amount of money in salary to the resources on
staff.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Maileen" <com> wrote in message
news:phx.gbl... 

Duration vs Work Effort in Overallocations

Posted: 13 Jul 2004 10:00 PM PDT

You have a couple of options. The fundamental identity in Project is
Work=Duration*Effort and you cannot under any circumstances violate that.

Assuming here that Mary is available for a maximum of 100% thus she is
overallocated when she is used more than that over any time period, even one
minute. In your example you have Mary's work is 1/4 hour on each of two
tasks and each task has 1 day duration. At face value that corresponds to
an effort percentage of about 3%. So if the two tasks are scheduled on the
same day she is only being utilized a total of 6% and the overallocation
will go away by making her assignment to each task 3% and the duration one
day.

Another way to resolve it is to set the duration of the task to reflect the
actual time that you expect it will take each one to complete when it
starts. IMHO, this is the preferred way. She may only need to get the task
done sometime on Tuesday but that does NOT mean that the task is one day in
duration. If the task requires 1/4 man-hour of work to do and when Mary
starts on it she will devote her full attendtion to it, then the duration is
..25 hours. The fact that she could do it anytime on Tuesday that she likes
is irrelevant. I'd make the task's duration 1/4 hour, her assignment
percentage 100% and let Project calculate the work. If both tasks are
placed on Tuesday by a predecessor that finishes Monday, as an example, they
will initially both start at 8am and Mary will be overallocated. But
resource leveling on a minute-by-minute basis will take care of that,
shifting one task to start when the other has finished with a resulting
schedule showing Mary working a total of 30 min, task A from 08:00 to 08:15
and task B 08:15-08:30. This way Mary shows free for another 7 1/2 hours of
work that day and whatever follows on after those two tasks can get
scheduled on Tuesday rather than Wednesday, generally a good thing to get
your project done sooner.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



"John Mc" <microsoft.com> wrote in message
news:2bc3501c4695f$7b130470$gbl... 

Master Project problems

Posted: 13 Jul 2004 03:53 PM PDT

John,

Thanks so much! It worked like a charm!

The sharing information was very useful as well...

Thanks again,
Kelley 
found that two 
but I generally 
select all 
reason this is not 
Then select the row 
subproject2. 
same indenture 
subproject2 first or 
been inserted. 
as to what 
However, if a master 
tasks of its own) 
occur. For 
subprojects themselves, it 
do sharing, you 
and do the sharing 
hopefully it 

task lenght doubles when second resource is allocated

Posted: 13 Jul 2004 11:30 AM PDT

The percent is the percentage of the resource's workday, not the percent of
the task's total effort that each one does. If someone is doing 1 man-hour
work on a task whose time extends over an 8 hour workday, they're working at
13%. They may be the only person on the task or one of a hundred people, it
doesn't matter. 13% means the task requires 1 man-hour to do but extends in
time over about 8 hours because the resource is doing other things at the
same time. If he works at it 100%, he will do the required 1 man-hour in
one hour time start-to-finish. 100 resources doing 100 man-hours of work at
100% effort is entirely possible and that task too will run for 1 hour on
the clock.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



"Jim" <microsoft.com> wrote in message
news:com... 
ona task? IE, if I have 2 resources each doing half a task, should it be
50%...4 resources allocated at 25% ea, etc? 
have a task that I've estimated taking 10 hours. I'd like to allocate two
resources to it, with the task length split between the 2 resources. When I
allocate the resources, however, the length of the task double to 20 hours,
with each resource allocated for 10 hours ear. If I add 4 resources,
instead of allocating 2.5 hours each, the task time increases to 40 hours. 

Saving Task Usage View as PDF ????

Posted: 13 Jul 2004 11:26 AM PDT

Hi,

See FAQ item #16: Project Viewer on the Project MVPS
website :-)

http://www.mvps.org/project/faqs.htm

HTH,
--Jason
 
attachments sent to them. 

Estimate duration from man-months remaining

Posted: 13 Jul 2004 08:59 AM PDT

Did you try my "rough" approach? What answer did you get? I'll bet you won't
like the answer because it will make your project much later than hoped.

BTW Jan is right, your queston is too complicated for us :-)

Mark


--
__________________________________________________ _______
Mark Durrenberger, PMP
Principal, Oak Associates, Inc, www.oakinc.com
"Advancing the Theory and Practice of Project Management"
__________________________________________________ ______

The nicest thing about NOT planning is that failure
comes as a complete surprise and is not preceded by
a period of worry and depression.

- Sir John Harvey-Jones
"terrapinie" <com> wrote in message
news:google.com... 

Duration Box

Posted: 13 Jul 2004 08:45 AM PDT

Always been kind of curious about this option. I thought they were all
estimates until they became actuals....

David G. Bellamy
Bellamy Consulting


"Mike Glen" <glenATmvps.org> wrote in message news:<phx.gbl>... 

What's the best way to track progress?

Posted: 13 Jul 2004 08:06 AM PDT

Thanks Jan, that is what I am using now. I have a problem with estimated duration that I am going to create a new post for since it is somewhat unrelated to this...

"Jan De Messemaeker" wrote:
 

Resources Overallocated with .08 hours/day!

Posted: 12 Jul 2004 10:10 AM PDT

How many total hours do you have allocated to that
resource per week? I hesitated to respond to this because
I vaguely remeber the nightmare this gave me. It seemed
as if MS Project 2002 had a bug in this area. I remember
going to resource usage (or allocation) and manually
deleting the areas that were red. Add another resource if
everyone else is overloaded. Also check to see if the
resource is assigned 100% to your project.

 
I have to clarify. 
are only set to work for 7.2 hours/day. Their typical
work day is 8 hours (as is set in the calendar).
Sometimes they show as overallocated when they only have 1
hour of work per day! 
them it fixes things, and the overallocation is gone, but
I shouldn't have to do this! 
the plan to the "higher-ups"!