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Selecting the Correct Edition Microsoft Project

Selecting the Correct Edition Microsoft Project

Selecting the Correct Edition

Posted: 24 Jun 2005 01:11 PM PDT

Project in any edition is installed as single user software. There is no
difference between the two versions as far as the number of people who can
use the software or access a file at the same time. Basically it is like
word or excel or other microsoft apps. If it is installed on the machine you
are at, you can run it. The first one to open a file with that software is
the one who has write access to it. Others can open it for reading, but they
won't get to see any changes until the person with it open saves changes,
and then the person who is reading closes and re-opens the file. Judging by
what you say, Project Standard should be sufficient. It is up to them to
decide how many licences they need for active users.

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"cathagge" <microsoft.com> wrote in message
news:com... 
time. 
appreciated!!

Assigning Multiple resources to a task

Posted: 24 Jun 2005 12:26 PM PDT

Lak,

Please also check your Duration and Work fields by inserting them into the
table you are viewing (if not already viewable there). My guess is that the
Duration is 40 hours or 5 days, and the Work is 200 hours. This would happen
if you did not remove your resources from the task prior to changing the
Duration to 40 hours. This can be corrected by changing the Duration to "1d"
or "8h", leaving the resources in place (and assuming that the task type is
fixed units with the effort driven box checked).

I hope this helps.... :)
--
Don L.


"LS" wrote:
 

Creating work bucket tasks

Posted: 24 Jun 2005 10:45 AM PDT

Ahhh, never mind.
I think I got it.

THANKS

"Gérard Ducouret" wrote:
 

Date Range Work Formula

Posted: 24 Jun 2005 10:00 AM PDT

Not Really. Ultimately what I'm trying to get to is a view that shows by
task, the number of FTE's needed broken down by total and by month. I've been
able to calculate and FTE for the year because I can create a formula using
the total work field. I'm not able to create my formula broken down by month
because I'm not able to calculate the work being performed for a specific
range of time.

I have been able to export the Resource Usage view into excel and perform my
calculations there but I'd like to be able avoid doing that each time I want
to see the data by FTE.

"Gérard Ducouret" wrote:
 

Schedule report analysis

Posted: 24 Jun 2005 08:38 AM PDT

Dale:

Thank you very much for the quick response. Your answer was very helpful and
confirmed my suspicion about that particular feature. Also, thanks for the
link. If anyone else out there has any ideas or other links, I would
appreciate your input and suggestions.

Again, thanks Dale.

"Dale Howard [MVP]" wrote:
 

Setting Gantt Date Range

Posted: 24 Jun 2005 08:29 AM PDT

And what happened?
If you are just wanting to display (ie: present on the screen) then double
click on the timescale header and adjust it until two weeks covers the
screen.

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"LarryG" <microsoft.com> wrote in message
news:com... 
Project | 
am 
upcoming 
display 

SELECT ALL and ROW buttons are not showing

Posted: 24 Jun 2005 07:37 AM PDT

Perfect.
The column size was set to "0".
--
Thanks!


"Dale Howard [MVP]" wrote:
 

Removing Team Status requests

Posted: 24 Jun 2005 02:57 AM PDT

Hi David,
You are very welcome and thanks for the feedback.
Julie

"jumpsystems" wrote:
 

hiding summary tasks with no groups and sort by start

Posted: 23 Jun 2005 02:49 PM PDT

No problem. Glad to help

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"Tom" <microsoft.com> wrote in message
news:com... 
work: 
your 
tasks 
without 
also 
are 
implementing 
to 

Urgent! Project Summary question

Posted: 23 Jun 2005 01:19 PM PDT

Jack:
Thanks! for your reply.
I'm talking about in PWA.....
Project center->projects->gantt view.....

Thanks!
Sankar



"JackD" wrote:
 

customize bars by groups or names

Posted: 23 Jun 2005 11:04 AM PDT

Haha, why not?

"JackD" wrote:
 

Timescaled Baseline & BCWP Output

Posted: 23 Jun 2005 10:31 AM PDT

1) If you have added any tasks then those additions do not get rolled up
into the topline baseline, but they will show in the export data. Sumary
task baselines are NOT changed when you edit or change existing baseline
data from their subtasks.
That could be a reason.

2) Is the "baseline" valid? If you get good data from one baseline
(Baseline5) and not from the other it would suggest that the other baseline
has a problem of one sort or another. Perhaps the values in that baseline
are bad. I'd insert the relevant baseline fields (start, finish, cost ) for
both baseline and baseline5 and see if there are any discrepancies.

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"roadkill" <microsoft.com> wrote in message
news:com... 
project 
working 
on 
inconsistant 
of 
Analysis 
or 
there a 
to 
happening 
bulb 

Can Resources Work More Than 24 hours Per Day?

Posted: 23 Jun 2005 10:29 AM PDT

If I have one request of the Project world it is that there is eventually a clear universally
accepted notion that Resources can be people, teams, robots, machines, bacteria etc.
The fact that the ones that can't report for themselves must have agents to do it for them, does
not mean they can't stand alone or in groups; that they do not have profound effects on Project
outcomes and in know way should they have to suffer levels of abstraction as to their productivity.
(100% is absolute.). I would never schedule or plan anything in other than a 24 hour project calendar.
It makes no sense and only works if you are willing to accept a large amount of variation
in you resource availability or restriction to the application of them.





"Steve House [Project MVP]" <send.hotmail.com> wrote in message news:phx.gbl... 

Applying a custom calendar to a project

Posted: 23 Jun 2005 09:16 AM PDT

Hi Dave,

Create the custom calendar (Tools>Change Working Time> New).
You will also want to make sure that the definition of hours per day and
hours per week matches the calendar you created and change the default start
and end times in the Tool>Options calendar tab.
Apply the custom calendar to the project in Project>Project Information in
the calendar drop-down.
Change the Gantt chart to display the nonworking time from the custom
calendar. Format>Timescale and select the custom calendar from the Nonworking
time tab.
If you have created resources, check the Resource Sheet and change the Base
Calendar for the resources to the custom calendar as necessary.
Tasks without Task calendars will use the custom calendar for scheduling.


Hope this helps. Let us know how you get along.

Julie


"Dave Shaw [MVP]" wrote:
 

Forums for MS Project professionals Jobs

Posted: 23 Jun 2005 09:14 AM PDT

> Northrop Grumman is always looking for 'experienced' project 

Ha! I just left NG.
Actually, I'm looking for a scheduler:
with EVMS experience
with a clearance
with moderate to advanced Project skills
who lives in the Denver area

dave

Milestone

Posted: 23 Jun 2005 08:10 AM PDT

A summary task summarizes the tasks below. The duration of the summary task
is the elapsed duration from the earliest of the tasks it summarizes to the
finish of the latest task it summarizes. You can not edit this duration.

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"Colleen" <microsoft.com> wrote in message
news:com... 
to. 
I 

sorting

Posted: 23 Jun 2005 07:44 AM PDT

even doesn't work


"Rod Gill" <rod AT project-systems DOT co DOT nz> wrote in message
news:phx.gbl... 

how do i represent ongoing tasks?

Posted: 23 Jun 2005 06:59 AM PDT

There is no such thing as an unending task in a project. Tasks are defined
as physical activities with an observable beginning and ending point. Some
tasks may be indeterminate in that they extend for the duration of the
project however long it lasts, such as the project manager's own job, and
Julie's suggestion to look up hammock tasks is how you can handle them, but
even hammock tasks will have a definite, albeit flexible, scheduled end
date.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Ian Thomas" <Ian microsoft.com> wrote in message
news:com... 

MSP extends the dates of my task.

Posted: 23 Jun 2005 06:24 AM PDT

There is only a limited amount of mind-reading that Project can do for you.
You've said your task is a fixed duration task. The duration is the number
of working time units between when work is first performed and when it ends.
"Fixed duration" for a 5 day task that is presently starting on Monday does
not mean regardless of when it starts it will always end on Friday - it
means that whenever it starts it will always finish 5 days later. My task
is to assmble 50 widgets and I can assemble 10 widgets a day. If I start on
Monday, I'll finish the last widget on Friday, 5 days later. But if I get
delayed and don't start until Wednesday, that doesn't mean I only have to
assemble 30 widgets - I still have to do 50 and I still can only do 10 per
day. So the finish date has to change to the following Tuesday because
that's when my 5 days of duration will pass after the start on Wednesday AND
that really is the earliest possible date that I could finish all 50 of the
widgets I'm required to assemble in order to complete the Project's
deliverable. If your task is to do 150 widgets and you assign 3 resources
to it, that means each resource will do 50 widgets. Whether they work
together or separately, each resource will be required to do 50 widgets.
99% of the time that is an accurate description of the physical nature of
the work and Project has no way of knowing if this is one of the 1% that are
the exception.

A second misconception evident in your post is just what the task type means
and where it has some effect. Fixed duration, fixed work, and fixed units
all refer to the identity W=D*U that is at the core of all Project's
resource calculations. Remember your basic high school algebra - any linear
equation (y=mx+b) such as this one has a constant, an independent variable,
and a dependent variable. You change the independent variable and the
equation calculates the dependent variable. In Project, "b" is zero and
so the equation is "y=mx". Project lets you pick what term is the constant,
the "m", and what term is the independent variable, the "x". When you're
editing a resource assignment, that is changing one of the terms Work,
Duration, or Units, the item you are changing is the independent variable
and the task type setting instructs Project what to hold constant. If
you're changing Units and you want MSP to recalculate work, set the task to
fixed duration. If you're changing the Units and want Project to
recalculate the duration, set the task type to fixed work. If you're
changing the Units and the task type is left on Fixed Units (the default)
Project behaves as if the type were Fixed Work this go around. But if
you're NOT changing one of the values W, D, or U for resource assignments
that have already been made, the task type setting has absolutely no effect
whatsoever. In your "problem" example, you weren't changing any of those
values when you change the date he starts on the task - the work he's
required to do is the same, the duration for your resource is the same, and
the units he's assigned are the same - you've merely delayed the start date
when he begins to assemble his 50 widgets. And this is crucial to remember,
as far as these computations are concerned, Project doesn't know that any
other resources assigned to the task even exist.

When you have multiple resources each of them is considered to be
independent of all the others and the task duration shown on the Gantt chart
is measured from the time the earliest starting resource begins until the
latest finishing resource is done. But the W=D*U formula looks at each
individual resource in a vacuum. If Joe, Bill, and Fred are all scheduled
to start together and work for 10 days, then Bill is delayed a few days, Joe
and Fred will start their 10 together and Bill will come in a couple of days
after. After Joe and Fred have done their 10 days they go away. Fred
continues work by himself after they're gone until he's done his 10 day fair
share of the work. The durations for each resource's task have not changed,
they're each working for 10 days at 100% doing 1/3 of the total output of
the task, just like before and so task type settings have no effect at all,
there's nothing to recalculate. What has changed is the total time between
when the early bird gets started and the slow bird finishes, ie, the date
when all the required work of the task finally gets done. Anything else is
going to require hand adjustments on your part.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



"DaveFusion" <microsoft.com> wrote in message
news:com... 

total work?

Posted: 23 Jun 2005 02:52 AM PDT

I don't know of any way to show work without assigning resources. However, I
have used the following technique for years to determine how many resources
are needed on a project.

I manage I.S. projects so there are multiple skill sets involved: Business
Analysts, Systems Analysts, Developers, QA staff and business reps. It is
important for me to know how much work belongs to each of these groups so
assigning a skill set to each task is a useful exercise. If you set up the
plan properly you can adjust the "max units" for each of the skill sets to
assign different numbers of resources to the project and see the effects on
end date.


"Itai Raz" <com> wrote in message
news:googlegroups.com... 

Simultaneous task resourcing

Posted: 22 Jun 2005 11:16 PM PDT

If you have 2 tasks and 1 resource can work on both of them them
simultaneously for two hours and complete them, that implies he could
complete just one of them in only 1 hour, in other words, it requires 1
man-hour of effort to produce each task's deliverable. A 2 hour duration
task that produces 1 man-hour of output means that the resource works on it
at a 50% allocation - each hour of task time produces 1/2 hour of work
output. So for your 2 tasks, 1 resource, with work on both tasks together
completed in 2 hours, enter them as 2 2-hour duration tasks and assign your
resource at 50% units to each one.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Nathan Jones" <microsoft.com> wrote in message
news:com... 

98 & 00 Version Comparison

Posted: 22 Jun 2005 10:37 PM PDT

In addition to what Jan mentioned, 98 is limited to a maximum of 9 levels of
indent in the WBS outline and material resources don't exist (as I recall).
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"meljay" <microsoft.com> wrote in message
news:com... 

Data validation in MS Project 2003?

Posted: 22 Jun 2005 06:17 PM PDT

Project lets allows setting it so that it must be in the predefined list.
That is about it.

--
-Jack ... For Microsoft Project information and macro examples visit
http://masamiki.com/project
or http://zo-d.com/blog/index.html
..
"Steve House [Project MVP]" <send.hotmail.com> wrote
in message news:phx.gbl... 
and 

Task Start/Finish Days

Posted: 22 Jun 2005 02:54 PM PDT

I don't want to specify a date, the finish date could be any Friday or also a
Tuesday, Wednesday or Thursday, depending upon where the previous task ends.

I have gotten around this for now by coding a 1 minute predecessor task with
a calendar where all the Fridays are blocked out. That way it can only start
on a Mon, Tue, Wed, or Thur, and will finish on Friday or before.

Thanks for the suggestion,
Betty

"Nathan Jones" wrote:
 

Deleting a calendar in MSProject 2003.

Posted: 22 Jun 2005 01:33 PM PDT

Thank you for the quick response.

However, I had gone there prior to posting the question. What I am seeing
are the default calendars and a calendar I added. However, there are other
calendars that were added by a client who gave me this schedule. There are
about 4 or 5 of these added calendars. None of these calendars are showing up
in the tools/organize/calendar tab. And, none of these have been assigned to
an activity (with the exception of the one I added). Why aren't these other
calendars showing up in the above add/remove tab?

"Gérard Ducouret" wrote: