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U-D-W Question Microsoft Project

U-D-W Question Microsoft Project

U-D-W Question

Posted: 07 Apr 2005 01:19 PM PDT

KT wrote:
 

Dont worry. It is likely the most commonly held misunderstandings in
all of Project-Land. :-)

--
Brian K - Project MVP
http://www.projectified.com
--
Senior Trainer - Electronic Arts
--
QuantumPM Associate
http://www.quantumpm.com

how can one set a task as tentative or flag for follow up?

Posted: 07 Apr 2005 12:33 PM PDT

thanks Jack! you have been very helpful.

mari

"JackD" wrote:
 

24 hour calendar

Posted: 07 Apr 2005 12:33 PM PDT

Brian,

Yes we are using the Enterprise version. As we share the administrator role,
we are not clear as to the steps required to add the 24 hour calendar in the
Global. We assume that it is done in the Organizer, but we do not have the
option in the Calendar tab to add the 24 hour calendar. All we see in this
tab is the Standard calendar. Could you list the steps to take to add the 24
hour calendar?

thx

Paul

"Brian K - Project MVP" wrote:
 

Task Constraints

Posted: 07 Apr 2005 10:17 AM PDT

I assume the idea here is to insure the task will finish the same day it
starts regardless of what day that happens to be. There's no way to use a
constraint to do that - you can say "Start No Later Than 15 Apr at 9am" but
you can't "Always Start Before 9am" by using constraints. The work around
is to create a calendar that show hours of work from, say, 07:59 to 08:59.
Insert a task with 1 minute duration and put it in the middle of the link
between the task you need to start before 9 and its predecessor. Set your 1
hour calendar to be that task's task calendar. Now regardless of when the
predecessor ends, the pseudo task can only happen between 7:59 and 8:59am
and the one you're trying to control will follow immediately after.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Lowkey" <microsoft.com> wrote in message
news:com... 

why is there a "?" in the date column (project)?

Posted: 07 Apr 2005 09:53 AM PDT

thanks, i appreciate your help!

mari

"JackD" wrote:
 

Past Link does not copy the task but nly the displayed fields

Posted: 07 Apr 2005 08:51 AM PDT

In article <com>,
"Arunmozhi B" <microsoft.com> wrote:
 


Arun,
Selecting the entire task (extreme left column) does copy all the
information but, if you then go to Edit/Paste Special, the Paste Link
option is greyed out, meaning that the end result will be a simple paste
with no link. The Paste Link option will only be active when a single
cell or group of cells on a task line is copied. So you ask, how about
if I drag select the whole task row starting with the Task Name? Yes,
this will allow a Paste Link, but you don't want to do that because now
you enter into the realm of asking for link corruption or circular
calculations. I've been there and done that. Take my word for it, this
approach would be a BAD idea.

As far as seeing (or needing to see) different data depending on whether
the user is looking at the master file level or subproject level, that
can be handled using various combinations of customized views, filters
and sorting. Remember that I said the subprojects do not actually become
part of the master. That also means that cusomized views, etc. are
independent of those same views in the subprojects. In other words, a
given Gantt Chart view in subproject doesn't have to look the same as
the Gantt Chart view when that same subproject is viewed in the master.

Hope this helps.
John
Project MVP

customize 'resource names' column to restrict to the value list

Posted: 07 Apr 2005 08:31 AM PDT

Hi Ange,

Now for the good news.
I've never known why the option says ... and tasks.
Even when it is off, you can add taks as before.
Do mind, you can still add resources as well, but when you will enter an
unknown soldier in the Resource Names column you will get a warning message
nd you can refuse it.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620
"AngePaton" <microsoft.com> schreef in bericht
news:com... 
new 
'resource 
fine, 

Notes function for collaboration and export

Posted: 07 Apr 2005 07:35 AM PDT

Thank you for the response. I just started using Project so I'm not very
familiar with all the functions. For the first question, I know I need a
Project Server to do collaboration. After that, can each individual user can
go in and input text in the Notes section or is Project Manager the only
person who can input text into Notes?

Thanks.


"Jan De Messemaeker" wrote:
 

more custom field "start" and "finish"

Posted: 07 Apr 2005 06:45 AM PDT

You have 10 StartX/FinishX fields plus the vacant user definable date fields
to grab for whatever purpose you need as well. What on earth do you need so
many start and finish fields for anyway? There's really only about three
sets of start/finish dates that matter much - when the task was scheduled to
take place, when the actual performance of tasks in the chain ahead of the
task in question has pushed or pulled its schedule as you did the work on
them, and when the task actually started and ended when you did the work on
it.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Majid" <microsoft.com> wrote in message
news:com... 

creating master project

Posted: 07 Apr 2005 05:02 AM PDT

Hi,

Thanks! Sorry to "muddy the waters" with a server question! :-)

....L

"Jan De Messemaeker" wrote:
 

How can I have multiple resource pools?

Posted: 07 Apr 2005 02:31 AM PDT

Wouldn't materials be specific to the instant project? While you can't have
more than one resource pool, you can have a one resource pool plus
additional resources in this project. I don't understand needing a resource
pool file for expenses since those aren't resources at all - expenses are
the money you have to pay for the labour and material resources. Expenses
like per diem I suggest tracking as a material resource used up over the
course of the applicable tasks. Expenses such as rents or travel I suggest
tracking in Excel and dropping the totals into the fixed cost fields in
Project for the tasks or summaries that use them, perhaps using linking so
they update automatically. I can't stress too strongly - don't try to use
Project for your project's financial accounting, it's simply not designed to
do that. Its cost tracking is geared towards estimating the project budget
and monitoring performance against that budget and it is by no means
sufficiently detailed, comprehensive, or accurate enough to track the actual
financial performance. That's what you have accounting software for. For
instance, in the real world it is not uncommon to have overtime hours begin
at time-and-a-half and then at some point double-time kicks in. Yet Project
only allows for 1 overtime rate.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"toby0" <microsoft.com> wrote in message
news:com... 

Proj 2003 - Moving subordinate tasks breaks links

Posted: 06 Apr 2005 08:03 PM PDT

Hi,

Conclusion: put autolink off!
Tools, Options, Schedule, Autolink inserted or moved tasks OFF.

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620
"Reid McTaggart" <reid@alegient com(donotspam)> schreef in bericht
news:com... 
moved 
or 
it 
the 
right 
predecessor 

How do I change the size of the indent in Project?

Posted: 06 Apr 2005 07:07 PM PDT

I thought there was too... but I can't find it. I might have done this in
the past using a calculated field and outline level. Set a formula for a
text field which inserts a number of spaces depending on outline level then
concatenate this and the name field in another field. Finally display the
other text field instead of the name. There are a number of other ways to do
this using VBA.

--
-Jack ... For project information and macro examples visit
http://masamiki.com/project

..
"FranL from Flexi" <FranL from microsoft.com> wrote in
message news:com... 
Project 
column 

Duration and dates

Posted: 06 Apr 2005 02:21 PM PDT

Hi Harry,

Curious.
I've seen this with leveling (and I can explain it) but not with
predecessors.
And when finish shifts to Mon 1700 duration does become 1days? or not?

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620
"Harry" <microsoft.com> schreef in bericht
news:com... 
to 
day. 
Mon 
finish 

Resource Calendar not working in project tasks

Posted: 06 Apr 2005 01:43 PM PDT

It's very easy to inadvertantly change the hours for just one day rather
than all Fridays. Check the resource calendar and make sure every Friday is
marked non-working. Also, if this resource is one of several assigned to
the task the others can be scheduled for Friday even if this guy isn't.
Finally, double click on the task id number and view the advanced tab of the
task information sheet. If there's a task calendar assigned to it, make
sure the "task calendar overrides resource calendar" checkbox is clear.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"JimC." <microsoft.com> wrote in message
news:com... 

Duration in Hours - Gantt chart

Posted: 06 Apr 2005 01:19 PM PDT

Hello Lowkey,

Don't confuse Work and duration !

The default settings of Project 2003 English version are :
8,00 hours per day : Tools / Options / Calendar
40,00 hours per week
These settings must be homogeneous with the project's calendar :
Tools/ Change Working Time...
The default slot in timetable are : 08:00-12:00 and 13:00-17:00

Gérard Ducouret


"Lowkey" <microsoft.com> a écrit dans le message de
news:com... 
hours 
hours. 

Actual Duration vs. Duration

Posted: 06 Apr 2005 12:57 PM PDT

You've been very helpful - Thank you very much! 
use 
working 
complete. 
entered by the user 
Finish. Those 
other hand 
started. Actual 
Start unless the 
different from the 
to agree with 
captured by 
Pretty 
Complete value they 
average of subtask % 
Durations/sum of subtask 
little more 
understanding it 
principles and lots 
just no 
Project is just not 
there, most of us 

what is ##

Posted: 06 Apr 2005 12:49 PM PDT

If you are seeing this in a column, it means that the data in that column is
too wide to show. Try making the column wider.

--
-Jack ... For project information and macro examples visit
http://masamiki.com/project

..
"telzy" <microsoft.com> wrote in message
news:com... 

Remaining duration/Graphical indicator

Posted: 06 Apr 2005 10:35 AM PDT

Gerard,

Merci beaucoup de votre aide. Je me rends compte de mon erreur maintenant.
Thanks very much for your help, Gerard. I realize the mistake I made.

Have a great day!
Bonne journee.



"Gérard Ducouret" wrote:
 

VB

Posted: 06 Apr 2005 10:09 AM PDT

Thank you so much! You gave me just enough info.

"Jan De Messemaeker" wrote:
 

#days does not equal start/finish days

Posted: 06 Apr 2005 09:17 AM PDT

Ah, then sweet dreams to you! :-) ...L

"JulieD" wrote:
 

gantt to show diff in substasks

Posted: 05 Apr 2005 08:41 AM PDT

Thanks for your fast response. Yes, you are correct it is an mpp file. I
tried what you suggested and my summary bars for each project (when not
expanded) are still a solid line (even though when I expand the project into
tasks/subtasks the bars are different. The main summary bar for each line
(each project) is not changing. Perhaps I am doing something wrong, but it
is not working. I am using Project 2003. (Is this easier in Visio?)

Thanks for all of your help!
Mariam

"John" wrote: