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Microsoft Word - continuous section breaks, page numbers and headers/footers

Microsoft Word - continuous section breaks, page numbers and headers/footers

continuous section breaks, page numbers and headers/footers

Posted: 17 Dec 2013 03:19 PM PST

I have a document with several chapters, each chapter starting with Header 1. I have used STYLEREF fields in the headers to pick up the chapter numbers and names, and set the page number format to include chapter numbers. The page numbers run continuously, as you would expect – so I have page 1-1 to 1-7, then the next page, where Chapter 2 starts in the middle of the page, is 2-8, and so on. So far so good.
I was asked to start each chapter on page 1, so that after 1-7, the next page (where chapter 2 starts in the middle of the page) would be 2-1. So I inserted continuous section breaks, and told the page number to restart at 1. But now, after page 1-7, the next page is 2-8, followed by 2-2! Also, the STYLEREF fields in the header stopped working when there is a section break in the middle of the page - they just showed nothing. So I put in hard text in the header (since I had section breaks, I could have new text in each section), but when there is a continuous section break, the header seems governed by what is ABOVE the continuous section break, rather than what is BELOW it.
On the page where Chapter 2 starts, I would like the header to give the name/number of Chapter 2, and the footer to read 2-1.
Any ideas? Thanks!

Page Numbering Link to Next Page Numbering (.../2)

Posted: 17 Dec 2013 01:54 PM PST

Help!

 

Trying to number pages and sync the page numbering with the "next page" numbering.

 

First page numbering should start at -2-, first page should have the "next page" numbering as so: ".../2"

 

Last page should have a page number though the "next page" numbering should end at the second to last sheet.

 

Merci (hope this isn't too confusing lol)

 

.Doc Dork

MS Word 2007

Posted: 17 Dec 2013 01:02 PM PST

We are copying and pasting between MS Word 2007 documents and using track changes.

 

when we copy a table from one document to another document and then accept the change to the document - Word automatically changes the orientation of the target page from landscape to portrait.

 

why does it do this and how do we make it stop?

 

thank you for any help/ideas.

avoid gray background when printing comments

Posted: 17 Dec 2013 12:49 PM PST

I'm reviewing a document, that has various changes (using Track Changes) and a number of comments. When I print it out, there's a large section at the right of the page which has a gray background, where the comments go. 

But there are very few comments in this document, so this  this gray section is almost entirely wasted space. Also, the rest of the text is made smaller in order to fit the gray section, which makes it harder to read.

Is there any way to print the document without that gray background section? I'd prefer to have either:
(1) the background in that section would be white, or
(2) that gray section wouldn't appear at all, and the rest of the text would appear full size. (The comments would probably have to appear at the bottom of the page.)

Any suggestions?

Thanks.

VBA code to resize linked inlineshape objects

Posted: 17 Dec 2013 12:46 PM PST

I have over 100 linked pictures in a Word 2007 document (Windows 7). Most of the pictures are screen shots stored as bit maps. They are accessible in VBA as inlineshape objects.

 

Sometimes when I edit one of the linked bitmaps, Word resizes the image in the document. Its assigned height and width seem randomly chosen. In another question I asked if there were Word options to avoid this behavior. In case there aren't (but I still hope there are) such options, I looked for a way to store my preferred sizes for each picture. I considered several approaches:

 

  1. Find a settable property of an inlineshape object which I could set to the dimensions, and that Word would not overwrite. Alas, I couldn't find one.
  2. Define a document variable that I could relate to a unique, auto-generated identifier of an inlineshape and store the dimensions in the variable. Alas, there does not seem to be an ID for inlineshape objects.
  3. Add a comment to each inlineshape object that contains the dimensions. This is my current preferred choice. I can create a comment, but I can't find it later. The rest of my question deals with this code, but if there are better ways to maintain a set of preferred dimensions for each inlineshape object, I will scrap this code in a heartbeat!

 

The following subroutine expects that a paragraph containing one or more inlineshapes objects has been selected.

If the dimensions are stored as a comment, the code would verify/reset the dimensions to match those in the comment.

If the dimensions comment cannot be found and the width is not approximately 4.9 inches, the code would ask me if the dimensions are right and add a comment if they are. (I haven't decided exactly what I want to do if they are not right, so, for now, I just exit from the subroutine.)

 

The problem is, after adding a comment to the inlineshape, the program does not find it. I suspect that the "If s.Range.Comments.Count > 0" test is not testing the right property. The Count property has a value of 0, even though the document appears to be displaying a comment. Does anybody have any suggestions?

 

Thanks in advance,

Jim

 

Sub SetSize()
  Set para = Selection.Paragraphs(1).Range
  GraphicSizeFound = False
  For Each s In para.InlineShapes
    If s.Range.Comments.Count > 0 Then
      For Each c In s.Range.Comments
        If Left(c.Text, 12) = "graphic_size" Then
          GraphicSizeFound = True
'         verify the size of the graphic, and, if different
'           reset the graphic's size.
          Exit For
        End If
      Next c
    End If
    If Not GraphicSizeFound Then
      If (Abs(PointsToInches(s.Width) - 4.9) > 0.05) Then
        s.Select              ' highlight the graphic
        Result = MsgBox("height = " & PointsToInches(s.Height) & vbCr & _
                        "width  = " & PointsToInches(s.Width) & vbCr & _
                        vbCr & _
                        "Is this size right?", _
                        vbYesNo)
        If Result = vbYes Then
          Size = "graphic_size w=" & s.Width & " h=" & s.Height
          ActiveDocument.Comments.Add Range:=s.Range, Text:=Size
        Else
'         Figure out what to do in this case, but for now:
          Exit Sub
        End If
      End If ' Approximately 4.9"
    End If ' not GraphicSizeFound
  Next s
End Sub

 

Why can't I type across a complete line in my document?

Posted: 17 Dec 2013 12:10 PM PST

I have converted a pdf to Word 2010 document and am trying to make corrections. There are section titles, such as "Executive Director". In the pdf, the two words appear on the same line. In the Word document, they appear on two lines. When I try to retype them to the one line, the program will not allow it. It seems as if there is a margin at the end of "Executive". Looking at hidden markings, I see there is a paragraph marking after "Director" and wonder if this has anything to do with it. There are several titles lines within the document, so I need a solution to continue my project. Can anyone tell me what I need to do to type both words on the same line?

Page Positioning Behavior Word 2013

Posted: 17 Dec 2013 11:52 AM PST

I use Word documents to analyze stock market charts. The charts are pasted on separate pages, and in order to compare charts I have used a characteristic of Word to be able to align charts for comparison to one another. I have a macro that zooms a page out to 25% and then zooms back to 100%. In Word 2003 and earlier, this would result in the top of the page being aligned to the top of the pane always with the same relationship. Then the macro would scroll the page down a certain number of lines to have the chart exactly where I wanted it in the window.

I just switched to Office 2013, and I have found that zooming out and back in does not change the position of the top of the document page. The top is in the same vertical position it was in before I used the macro. Is there a way to get the previous behavior back?

Change the default settings of text inside a shape.

Posted: 17 Dec 2013 11:11 AM PST

I have changed the default settings for the shape, however, how do you change the default settings of the text inside the shape.  My text is white, center aligned and placed in the middle of the shape.  I want black text, left aligned and placed at the top of the shape.  I can change all these things, but NOT permanently.  I want these to be the default settings.  HELP!

Display only checked items in a Word document list, hide unchecked before printing

Posted: 17 Dec 2013 11:08 AM PST

I'm developing a Word document which is designed to allow the user to check work items in the contract template and leaved items unchecked if these work items are not included.

Once the user has gone through all sections and checked the scope of work items, I'm attempting to automate the print function to hide all of the unchecked items (by applying a style which has the hidden font attribute) and then proceed with printing.

I'm using the ActiveX style of checkboxes. I'm attempting to do a For Each looping statement to accomplish this task, but I'm not clear on how to structure it.

Any thoughts?

Thanks in advance
Joy

Word 2010 doc not generating an envelope

Posted: 17 Dec 2013 09:49 AM PST

A client sent me a document which appears to be the result of a mail merge for a letter to 48 recipients. She wants to select the first address (page 1) and click on the "Create Envelopes" button to get an envelope added. It will not work in the document. All that appears is the Envelopes Options dialog, but no options to add it to the document or anything else.  HOWEVER, when I copy and paste the same address as unformatted text into a blank document and repeat the steps, the dialog opens and the envelope generates as expected. Is this due to the main document being the result of a merge? It is a .DOCX, it appears to only be a year old (according to the properties it was generated in 12/2012)

Thank you in advance for any insight.

Check box content control button wizard!

Posted: 17 Dec 2013 09:27 AM PST

I used Developer to make a user form in Word 2010 and I want to add a Check Box Content Control Button/s that when clicked by the user, he'll be directed to the designated page or pages within the document, and print/save only those page or pages to a new file.  Here is what I want to happen:

Clicking the Check Box Control Button/s will:

  • Bring the user to the designated page/s or section/s and fill-in the form.
  • Save the filled-in page/s to a new filename and to a pre-specified file-sharing location.
  • Print only the first page and the filled-in page/s or section/s.

I am not a programmer and I do not know if this is possible!  Thank you so much for taking the challenge.

 

cropped picture in template --> "uncropped" on creating new document

Posted: 17 Dec 2013 07:56 AM PST

Hi all

I inserted a logo into a letter template and cropped it top/bottom. When I and most of my co-workers open up a new document based on this template, all seems well. For some users, though, the logo looks uncropped (not aligned any more with the text).

Is this a known bug/oddity? (I haven't found anything suggesting this ...)

Or is there some obscure compatibility or view option to force a picture to display everything?

The obvious workaround would be to crop the picture before inserting into Word, and I agree that this would be cleaner anyway, but still I'm curious if anybody has seen this behaviour as well ...

Greetinx from good old Europe
Robert

EXCEL icon - where is it?

Posted: 17 Dec 2013 07:40 AM PST

How do I find an EXCEL icon to insert into a WORD document?


I have hunted around and can't find any such icon but there must be one somewhere.


Thanks in advance for any replies.

MS Word 2003 - Lost pictures from template margin

Posted: 17 Dec 2013 07:05 AM PST

I have a standard template document in MS Word 2003 with text to the right of the page and a margin to the left of the page. I am setting pictures in the margin. However when pics are loading from our MS Access DB and there is a page break the pics that ought to "over run" onto the next page just lose themselves "under" the following page. Any response re a solution would be more than welcome. Thanks.

Font name and size box becoming blank for large footnotes in MS Word

Posted: 17 Dec 2013 06:20 AM PST

The font name and size box become blank when I select the entire footnote

having a large footnote, say about 400 word counts, in a document with total

1200 word count. Does it means that the font name and size are not consistent

in footnote? Anyone knows what's the issue here.

Insert para mark using Range.Find

Posted: 17 Dec 2013 05:55 AM PST

Suppose initially the entire text of a single paragraph is selected...

    Set rng = Selection.range
    rng.Find.text = "foobar"
    if rng.Find.Execute then
        ...
    end if

At this point (before "foobar") I want to simply insert a paragraph mark.  I know how to do this with regular Selection.Find, but it is not clear what is set by the Range.Find.Execute.

I am trying to understand and benefit from the wondrous wizardry of Ranges, but am having some difficulties, and would I appreciate any advice.

Font name and size becoming blank for large footnotes

Posted: 17 Dec 2013 05:12 AM PST

The font name and size box become blank when I select the entire footnote having a large footnote, say about 400 word counts, in a document with total 1200 word count. Does it means that the font name and size are not consistent in footnote?

Document no longer showing correct number of pages

Posted: 17 Dec 2013 03:58 AM PST

I have a document that is around 15 pages long however the Page Count at the bottom right only shows there being 6 pages.  When in print layout mode I can see up to page 6 however if I try to scroll further down there is a suttering/repeating pattern of the top of a blank page.  If I use select all I can copy and paste the text into a new doument.  If I switch to Web Layout I can continue to scroll down and see the rest of my document.

 

When attempting to print only 6 pages are listed.

Office file icons on desktop have changed...

Posted: 17 Dec 2013 01:38 AM PST

I have an almost identical issue to this post -


- with one difference, it is the file icons on my desktop that are not displaying the correct image, Word, Excel, etc. (Office 2007 on Windows 7 laptop). What's more, it is not every file but seems to be random including files saved as templates.

MS office 365 Microsft Word and Excel open but after creating new template stopped working

Posted: 16 Dec 2013 11:33 PM PST

On Window 7 I installed the MS Office 365 monthly subscription and I have scanner and printer. Every time I open Microsoft Word it load the program and on first click on new documents and it will crash and says Microsoft Word has stopped working. Same thing with excel also. I follow the advice and open in safe mode by typing excel /safe(type excel and space then / then safe). After that options and remove AABBYY add ins. Its help until I install Brother Printer software.


I don't know what should I do to fix this problem.

How to Create the document that contains the table of contents with x field ???

Posted: 16 Dec 2013 10:26 PM PST

Hi ..
I am trying to create the word documents that contents the table of contents having 'x' field flag ????

How edit text from .tif file?

Posted: 16 Dec 2013 10:14 PM PST

I have a file having extension .tif. i want to convert it to word file and edit its content. is this possible ??

How do I remove/change the Miriam Webster's dictionary that I poorly choose, to the Encarta or a better dictionary,

Posted: 16 Dec 2013 10:01 PM PST

I'm a new Windows 8/now 8.1 User. I'm also of course, new to the brand new Office program. Much to my surprise while working on a WORD document, I went to use the dictionary, and there wasn't one like there used to be.  I found out that I had to download one along with doing a lot of things in a short span of time that I'm not really sure what I did to get the Miriam Webster's Dictionary in word. Fast Forward...the online Miriam Webster's dictionary is lacking in my need. 

Does ANYONE know how to remove the current dictionary from word and replace it with Encarta?

Template Page

Posted: 16 Dec 2013 07:57 PM PST

How do I bypass the template page on Microsoft Word? It gets annoying having to choose a blank template every single time I open Word.

TOC levels -- 3rd & 4th level in Word 2007

Posted: 16 Dec 2013 07:46 PM PST

I am editing an APA document where level 3 and level 4 headers are in-line with the paragraph text.  How do I set the field codes for these levels so they do not include the entire paragraph text?  There used to be a style separator in 200, but I cannot find this in 2007.   Thank you.

Read-only Compatibility mode

Posted: 16 Dec 2013 05:50 PM PST

I bumped into my computer a few minutes ago, and now my Word 2013 files all come up with Read-only compatibility Mode.  This does not affect the editing of the files.

How can I get rid of this?

Equation Editor

Posted: 16 Dec 2013 05:25 PM PST

Hi, looking for a little help. In equation editor I'm trying to find the right command sequence to get an integral with bounds of integration without using the drop-down menu. When I type \int_(-\infty) I get the integral from negative infinity with no upper limit of integration. I want to add an upper limit of integration but all subsequent commands entered apply themselves to the integrand rather than to the integral operator. 

Microsoft Office Word 2007 not minimizing documents or saving documents

Posted: 16 Dec 2013 04:43 PM PST

I use Microsoft Office Work 2007 for work. I am using Vista. Sometimes when I create a document on Word 2007 and save it, it will minimize it for a time then disappear when I go back to something else on the computer. Sometimes it will disappear after I save it and then bring it up as either the original or autosaved. How can I prevent the documents from disappearing from my system tray at the bottom even after I save them?