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Dialogue boxes for Enterprise Resource Permissions Microsoft Project

Dialogue boxes for Enterprise Resource Permissions Microsoft Project

Dialogue boxes for Enterprise Resource Permissions

Posted: 08 Feb 2005 08:57 AM PST

Hi Cindy,

FAQ Item: 24. Project Newsgroups: FAQs, companion products and other useful
Project information can be seen at this web address:
http://www.mvps.org/project/.

FAQ24 followed a direcive from Microsoft that they were closing down some
Project newsgroups and wanted people to post their requests on one of three,
depending on the subject matter. Server matters should not be posted on the
Project newsgroup.

Hope that helps :)

Mike Glen
Project MVP





Cindy wrote: 

Insert a task within an existing task in progress?

Posted: 08 Feb 2005 08:53 AM PST

Hi,

This is resource leveling.
Enter the second task with a higher priority and given the right leveling
parameters it will schedule the 2 tasks exactly as you describe.
Resource overallocations should be handled by leveling, it is made for
exactly that.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Joe" <microsoft.com> schreef in bericht
news:com... 
the 
am 
2 
painting 
back 

mtm files - how to open them

Posted: 08 Feb 2005 08:20 AM PST

There is an add-in for Outlook that must be installed to it can read the mtm
files that the workgroup messenging tools in Project produce. The file is
called WGSETUP.EXE and you can download it from the MS Knowledgebase. See
the article at the following URL:

http://www.microsoft.com/downloads/details.aspx?familyid=6382c615-1090-452c-8eba-4025b8976c18&displaylang=en

HTH


--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Suawek" <co.uk> wrote in message
news:cuaos5$dto$svr.pol.co.uk... 

Hide completed sub-tasks?

Posted: 08 Feb 2005 07:54 AM PST

Greetings Jan,
Thank God that you and others are willing to share their
expertise! Your advice worked exactly as I had hoped, and
I greatly appreciate your help. Thank you. 
select "Incomplete Tasks" 
bericht 
tasks 

I want to copy the calendar view (24 mo.'s) to Word--How?

Posted: 08 Feb 2005 07:51 AM PST

Hi Richard,

Please see FAQ Item: 16. Project Viewer. Follow this link: FAQs, companion
products and other useful Project information can be seen at this web
address: http://www.mvps.org/project/

Mike Glen
Project MVP



Richard wrote: 

Ideas for Management Reports?

Posted: 08 Feb 2005 05:09 AM PST

Hi

one option to present to him would be a summarised gantt - rather than
showing all 140 tasks - show only outline level 1 or outline level 2 tasks
.... but i must admit i've never had anyone ask for anything simpler than a
"gantt" - also make sure your time scale is at a month / week view - nothing
smaller.

(oh and hide the resource names if showing subtasks - format / bar styles)
and turn off the linking arrows (format / layout) ...

Cheers
JulieD

"Perfect Reign" <com> wrote in message
news:com... 

Task Names & Levels

Posted: 08 Feb 2005 01:35 AM PST

Well done ;-)

Gérard

"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> a écrit dans le
message de news:%phx.gbl... 
UNCHECK 
Managers 
is 
the 

Multiple resources working together at same time

Posted: 07 Feb 2005 05:35 PM PST

There are two issues at work here. Rod and Mike have both covered one of
them but I'd like to clarify just a tad, if they don't object. Project
calculates the "work value" of the task when you make the initial resource
assignment. Your task is 20 min duration - you assigned Bob and it
calculates the task costs 20 minutes work. When you add Frank and Julie and
the task is marked effort driven, that 20 minutes is distributed evenly, be
between Bob and the pair of newbies so he gets 10 minutes and they get 10
minutes for the pair, 5 minutes each. Non-effort driven means the work
isn't distributed but instead is replicated, so each addition gets an
additional 20 minutes for a total work of 60 minutes being done during the
20 minutes duration.

What I wanted to add to their posts was a mention of the important
distinction between the *first* resource assignment and *subsequent*
additions or removals of resources after that. The work required is
calculated during the creation of the first assignment. If you had selected
the task, selected ALL THREE resources in the assignment window and clicked
"assign," all three of them are assigned at once as the first assignment and
Project acts the same whether the task is marked effort driven or non-effort
driven - each resource is assigned 20 minutes of work for a total work of 60
minutes exerted over the span of 20 minutes duration, 20 minutes per
resource. IF you do them in stages, first one and then another, clicking
assign in between, then the work is based only on the first one assigned and
the results depend of the effort driven setting.

Note that this doesn't guarantee that the resources stay together.
Regardless of how you assign them, the work of each resource is scheduled
independently. If Julie now gets marked unavailablbe because of vacation on
the day you're moving the TV, you'll find Bob and Franbk move their 2/3 of
the TV together but Julie moves her 1/3 when she get's back from vacation.
<grin> There's a setting in resource leveling "Leveling can adjust
individual assignments on a task" that allows you to make the leveling
process treat the group of resources as a unit versus individuals but
unfortunately its influence doesn't extend beyond the leveling engine. This
can lead to some strange occurances if you're not on your toes - the company
pilot flies to New York on Monday but the plane flys in by itself on
autopilot on Tuesday. <grin> When it's critical they work as a team, you
need to manually examine the assignments to insure Project hasn't pulled any
surprises.

HTH
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs




"Chris B" <Chris microsoft.com> wrote in message
news:com... 

Microsoft project crashes when I use a projector

Posted: 07 Feb 2005 04:27 PM PST

I've never had a problem with using a projector but you mentioned something
that might be a clue as to what's going on. You said "...works in dual
screen configuration in my docking station." Do you mean you're using the
Win XP ability to have two monitors active at once, each displaying
independently of the other? Or are you talking about the more conventional
practice of plugging an external monitor into the video port on the laptop
and simultaneously displaying the same image on both the monitor and the
laptop's screen?
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Brian Houston" <Brian microsoft.com> wrote in message
news:com... 

Calculate effort for a short duration task between dates

Posted: 07 Feb 2005 12:11 PM PST

Hope you don't mind a bit of philosophy <g> and understand I don't know if
you're a newcomer or an old pro so forgive me if I revisit basics you
already know...

Problem is, IMHO, Project (and formal PM methodology in general) is really
designed for tighter controls than the approach you've mentioned indicates.
The idea is you want to get the project done in the shortest time and least
costly manner possible, consistent with your overall objectives. It's
designed as a tool to help the manager determine the most efficient
schedule, a modeling tool for the guy in charge who's going to be saying
"Joe - you go here on Monday and do this and you need it done by Wednesday
because that's when I need you over there doing that. Meanwhile Fred, I
need you to be at this location doing this all week. That way you'll both
finish by Friday so you can hand over those modules to Susan who needs them
no later than the following Monday, is everyone clear on what they need to
be doing next week?" It's a much more proactive approach to your resource's
work.

I don't mean being dictatorial - that old-fashioned kind of approach is
often counter-productive in today's business climate I think and you may not
have the position power to pull it off anyway - but instead of just defining
broad requirements and letting it go at that, work closely with them to work
out in much more detail precisely what they need to do and when they should
be doing it. Joe's task might require about 24 man-hours of work, something
he'd do in 3 days if he went at it full-tilt but you might go to him and
discuss what else he has going on and how he sees the task and end up
working out together "Ok, I'll show you starting it on Tuesday and you're
comfortable with my counting on you having it ready by Wednesday a week
later - that gives you 6 work days and you're ok with that?" and from that
determine what percentage allocation to show him on the task (50% in that
case, by the way). Now you've got something concrete to bank on and work
with. It's just you can't lose sight of the fact that you are proactively
coordinating and managing their work to meet a specific end result, not just
documenting the objectives and monitoring the work performed towards them.

Your deadline may be November, but if you can get it done by May, at least
in your initial pass that's how you schedule it. Then you can look at the
plan and see if a more relaxed schedule is practical (or desirable) and
reduce the resource assignment levels, introduce lag times, and so forth to
give you a comfortable schedule that finishes far enough ahead of your
required deadline to give you a bit of a cushion to absorb problems and
still meet your overall business strategic objectives.

You used the terms "time alotted" and "work performed." Project is much
more focussed on "time required" to accomplish the "work needed" in order to
meet the strategic plan. Hopefully the time allotted exceeds the time
required so you can brag "we came in ahead of schedule and under budget!"
and get that big bonus you've earned <grin>.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


<com> wrote in message
news:googlegroups.com... 

How do I copy Headers, Footers & Legends between MS Project Plans.

Posted: 07 Feb 2005 12:05 PM PST

PS

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #16 - Macros, at this site:
http://tinyurl.com/2xbhc or this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the article before leaving the site, :)
Thanks.)

Mike Glen
MS Project MVP




Mike Glen wrote: 

Working Time in Project 2000

Posted: 07 Feb 2005 11:41 AM PST

You're welcome, Sude :-)

Mike Glen
MS Project MVP





Sude Singh wrote: 

how to set bilingual keyboard?

Posted: 07 Feb 2005 10:29 AM PST

On Mon, 07 Feb 2005 10:29:05 -0800, betababy donned fireproof underwear
and scratched on the wall:
 

Don't know about downgrading to WinXP, but in KDE here's a great article
about just that. I do it all the time, as I write in English, German and
Spanish on a daily basis...

http://www.tuxmagazine.com/node/1000044

In MS Project you can do characters, by typing various keystrokes. Don't
know about the French characters, but an accent is [CTRL] + ' + [letter].
I think French has a grave, right? That would be [ctrl] + 6 + e.

Here's a screen shot of my system...

http://www.donutmonster.com/stuff/project_page1.jpg

HTH

--
kai
www.perfectreign.com

a palm tree nodded at me last night, he said, you look so pale...

Creating dynamic links between MS Excel and MS Project

Posted: 07 Feb 2005 09:01 AM PST

Thanks gentlemen. I will be working on it tonight. I have access to a VB
developer; however, she is working on another task. Currently, I am trying to
resolve the issue myself instead of requesting additional hours from my
project manager.

Thanks again,
Sydrae

"John" wrote:
 

Risk Management Software?

Posted: 07 Feb 2005 05:29 AM PST

Hello,

@Risk is very good if you want to model overall uncertainty what-ifs
for your plan, using best/worst dates for tasks etc. - the Monte-Carlo
approach.

If however you are looking for software to assist with the Project
Risk Management process (identify/evaluate/prioritise/mitigate
specific risks) then you might want to look at our p2msp product at
http://www.p2msp.com

HTH

Laurence Kelly

"Gérard Ducouret" <fr> wrote in message news:<phx.gbl>... 

how do i assign custom gnatt bars to normal tasks?

Posted: 07 Feb 2005 04:27 AM PST

Hi Paul,

The formula should be only this:
IIf ([Resource Names]="Fred",Yes,No)
The OKs were to go back through the dialogs to accept the formula. Try
again.

Hope this helps :-))

Mike Glen
MS Project MVP




Paul wrote: 

Earned Value for Work done

Posted: 07 Feb 2005 03:29 AM PST

Hi Red Rag,

Glad to have helped and thanks for the feedback. Let us know if we can
assist again.

Julie

"Red Rag" wrote:
 

Task duration and sub tasks

Posted: 07 Feb 2005 02:09 AM PST

As Gerard said, the duration and start/finish of a summary task are always
calculated values. The summary runs from the date the earliest starting
subtask begins until the last finishing subtask ends. Depending on links,
splits, lag times, or lead times in the subtasks it can be anything from the
the same as the longest subtask upwards.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"nancywg" <microsoft.com> wrote in message
news:com... 

duration dates and subtasks

Posted: 07 Feb 2005 02:01 AM PST

Hi

"main tasks" (commonly referred to as "summary tasks") are just that - they
summarise the tasks listed under them - their duration / start & finish
dates are calculated from the sub-tasks. Additionally, they can, but it is
not a good idea to, have resources put against them - basically just think
of them as headings.

Cheers
JulieD

"nancywg" <microsoft.com> wrote in message
news:com... 

Calendars for multi-resource tasks

Posted: 07 Feb 2005 01:27 AM PST

Hiya Peter:

No apology necessary! Saw your notes to Mike and Jan and rest assured it
was definitely not a waste of time for any of us. The whole topic of
calendars is one of those areas where Project is deceptively simple and it
can be somewhat counter-intuitive in the details..

A helpful hint or two. Your confusion is all wrapped up around what "base
calendars" are and how they relate to resource calendars. When you go to
"change working time" and create a new calendar by either starting from
scratch or copying an existing one, you are creating a base calendar. In a
simple case, perhaps your resources work either one of 2 shifts, day or
swing, Mon-Fri. You can create two base calendars in Change Working Time,
one called Day Shift, showing hours of work Mon-Fri 0800-1200 & 1300-1700
(don't forget to take into account lunches, otherwise you'll have a
cumulative error of over half a day per resource per week that will throw
your work values and thus costs way off) and the other called Swing Shift
that shows hours of work Mon-Fri, 1500-1900 & 2000-0000. Now you switch to
the resource sheet and create your list of resources. As soon as you enter
their names, Project automatically creates a resource calendar in the same
name by copying a base calendar. How does it know which base calendar to
copy? From your entry in the "base calendar" column of the resource sheet.
(Hence the name "base calendar," the resource calendar's are *based* on
them.) So if Laura works day shift, her base calendar is specifed as the
Day Shift calendar while Joe on swing gets the Swing Shift calendar as his
base. If you now go look in the Change Working Time menu you'll find
calendars for all the resource names listed in addition to the base
calendars, having appeared all on their own.

You can edit an individual resource calendars either by opening the resource
name from the Change Working Time menu or by displaying the resource
information in the resource sheet and going to the working time tab. Mary
is taking next week off - you open her resource calendar in whatever way is
most convenient and mark next week non-working. Fred works full-time day
shift but he works a 4-day, 10-hour schedule for his 40 hours. Open his
resource calendar, mark Fridays non-working and change the hours of work to
be 0700-1200, 1300-1800. We have a general schedule change and our regular
5 day work week day shift is now 7 - 4 instead of 8-5. Open the *base*
calendar for day shift, edit it to show hours of work 0700-1130 and
1230-1600 and *all* the resource calendars for day shift workers will pick
up the changes *unless* an individual's hours have already been overridden
for his calendar by a subsequent customizing edit (thus Laura and Mary's
regular hours change but Fred's hours don't).

An interesting aside I've found. If you're editing a base calendar, select
a day, and click the "Use Default" radio button and you get the hard coded
standard calendar hours of 0800-1200 and 1300-1700 - that's hard coded and
can't be changed. BUT if you click a day while editing a resource calendar
and hit the Use Default radio button, you'll get whatever hours of work the
resource's BASE calendar specifys for that day.

HTH
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



"Peter Rooney" <microsoft.com> wrote in message
news:com... 

Date in gantt chart does not match date in column display

Posted: 06 Feb 2005 03:07 PM PST

Hi

the file might be corrupt - check out the information in
http://www.mvps.org/project/faqs.htm#File%20Bloat%20-%20Might%20be%20Corruption
and see if following the instructions solve your problems

Please let us know how you go.

Cheers
JulieD

"bam" <com> wrote in message
news:phx.gbl... 

Custom EV

Posted: 06 Feb 2005 01:19 PM PST

Ok. I found that within Global Enterprise-> Custom Options there are options
for calculating summary tasks. I went with Sum and it worked out. Hope this
helps others.

Thanks
Mike

MS Project Capabilities and Project Management

Posted: 06 Feb 2005 08:18 AM PST

"Z" <microsoft.com> wrote in message
news:0e1e01c50c67$87287eb0$gbl... 

Z,

It was not intended to do those sorts of things. In my opinion Excel is a
far better tool for most of these :-)

-Jack

extracting time value

Posted: 06 Feb 2005 03:58 AM PST

That's why I asked about what you're trying to do. The sum of the durations
is not "how much time it takes your employees" to get this work done. I
think you should consider using work instead. Duration is the amount of
working time there is between beginning and end. Work is the amount of
working time that was (or will be) used during the same time period. As an
example - Joe works on a single task 1 hour a day for 5 days. He does the
first hour starting Monday at 8am until 9am. He does the last hour on
Friday between 4 and 5 pm. The other three hours are somewhere in between.
Do you want to track that task as being worth 40 hours or 5 hours? If it's
40 hours you are correct using duration. But if its 5 hours, you should be
using work instead. Or I have three resources, Joe, Bill, and Mary, working
together as a team on some task 8 hours a day for 1 week. Do you want to
count that as 5 days or 15 days? Again, the duration is 5 days or 40 hours,
but the work is 15 days or 120 hours.

HTH

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"carlos" <pl> wrote in message
news:google.com... 

Project 2000 and Project 2002

Posted: 04 Feb 2005 04:11 PM PST

HI,

Yes. That's the intended usage pattern. Everyone who needs to schedule uses
Project Professional, all other users can use the web based front end
Project Web Access

--

Rod Gill
Project MVP


"K.V" <microsoft.com> wrote in message
news:com...