Dialogue boxes for Enterprise Resource Permissions Microsoft Project |
- Dialogue boxes for Enterprise Resource Permissions
- Insert a task within an existing task in progress?
- mtm files - how to open them
- Hide completed sub-tasks?
- I want to copy the calendar view (24 mo.'s) to Word--How?
- Ideas for Management Reports?
- Task Names & Levels
- Multiple resources working together at same time
- Microsoft project crashes when I use a projector
- Calculate effort for a short duration task between dates
- How do I copy Headers, Footers & Legends between MS Project Plans.
- Working Time in Project 2000
- how to set bilingual keyboard?
- Creating dynamic links between MS Excel and MS Project
- Risk Management Software?
- how do i assign custom gnatt bars to normal tasks?
- Earned Value for Work done
- Task duration and sub tasks
- duration dates and subtasks
- Calendars for multi-resource tasks
- Date in gantt chart does not match date in column display
- Custom EV
- MS Project Capabilities and Project Management
- extracting time value
- Project 2000 and Project 2002
| Dialogue boxes for Enterprise Resource Permissions Posted: 08 Feb 2005 08:57 AM PST Hi Cindy, FAQ Item: 24. Project Newsgroups: FAQs, companion products and other useful Project information can be seen at this web address: http://www.mvps.org/project/. FAQ24 followed a direcive from Microsoft that they were closing down some Project newsgroups and wanted people to post their requests on one of three, depending on the subject matter. Server matters should not be posted on the Project newsgroup. Hope that helps :) Mike Glen Project MVP Cindy wrote: |
| Insert a task within an existing task in progress? Posted: 08 Feb 2005 08:53 AM PST Hi, This is resource leveling. Enter the second task with a higher priority and given the right leveling parameters it will schedule the 2 tasks exactly as you describe. Resource overallocations should be handled by leveling, it is made for exactly that. HTH -- Jan De Messemaeker Microsoft Project Most Valuable Professional http://users.online.be/prom-ade/index.htm 32-495-300 620 "Joe" <microsoft.com> schreef in bericht news:com... the am 2 painting back |
| Posted: 08 Feb 2005 08:20 AM PST There is an add-in for Outlook that must be installed to it can read the mtm files that the workgroup messenging tools in Project produce. The file is called WGSETUP.EXE and you can download it from the MS Knowledgebase. See the article at the following URL: http://www.microsoft.com/downloads/details.aspx?familyid=6382c615-1090-452c-8eba-4025b8976c18&displaylang=en HTH -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Suawek" <co.uk> wrote in message news:cuaos5$dto$svr.pol.co.uk... |
| Posted: 08 Feb 2005 07:54 AM PST Greetings Jan, Thank God that you and others are willing to share their expertise! Your advice worked exactly as I had hoped, and I greatly appreciate your help. Thank you. select "Incomplete Tasks" bericht tasks |
| I want to copy the calendar view (24 mo.'s) to Word--How? Posted: 08 Feb 2005 07:51 AM PST Hi Richard, Please see FAQ Item: 16. Project Viewer. Follow this link: FAQs, companion products and other useful Project information can be seen at this web address: http://www.mvps.org/project/ Mike Glen Project MVP Richard wrote: |
| Posted: 08 Feb 2005 05:09 AM PST Hi one option to present to him would be a summarised gantt - rather than showing all 140 tasks - show only outline level 1 or outline level 2 tasks .... but i must admit i've never had anyone ask for anything simpler than a "gantt" - also make sure your time scale is at a month / week view - nothing smaller. (oh and hide the resource names if showing subtasks - format / bar styles) and turn off the linking arrows (format / layout) ... Cheers JulieD "Perfect Reign" <com> wrote in message news:com... |
| Posted: 08 Feb 2005 01:35 AM PST Well done ;-) Gérard "Jan De Messemaeker" <jandemes at prom hyphen ade dot be> a écrit dans le message de news:%phx.gbl... UNCHECK Managers is the |
| Multiple resources working together at same time Posted: 07 Feb 2005 05:35 PM PST There are two issues at work here. Rod and Mike have both covered one of them but I'd like to clarify just a tad, if they don't object. Project calculates the "work value" of the task when you make the initial resource assignment. Your task is 20 min duration - you assigned Bob and it calculates the task costs 20 minutes work. When you add Frank and Julie and the task is marked effort driven, that 20 minutes is distributed evenly, be between Bob and the pair of newbies so he gets 10 minutes and they get 10 minutes for the pair, 5 minutes each. Non-effort driven means the work isn't distributed but instead is replicated, so each addition gets an additional 20 minutes for a total work of 60 minutes being done during the 20 minutes duration. What I wanted to add to their posts was a mention of the important distinction between the *first* resource assignment and *subsequent* additions or removals of resources after that. The work required is calculated during the creation of the first assignment. If you had selected the task, selected ALL THREE resources in the assignment window and clicked "assign," all three of them are assigned at once as the first assignment and Project acts the same whether the task is marked effort driven or non-effort driven - each resource is assigned 20 minutes of work for a total work of 60 minutes exerted over the span of 20 minutes duration, 20 minutes per resource. IF you do them in stages, first one and then another, clicking assign in between, then the work is based only on the first one assigned and the results depend of the effort driven setting. Note that this doesn't guarantee that the resources stay together. Regardless of how you assign them, the work of each resource is scheduled independently. If Julie now gets marked unavailablbe because of vacation on the day you're moving the TV, you'll find Bob and Franbk move their 2/3 of the TV together but Julie moves her 1/3 when she get's back from vacation. <grin> There's a setting in resource leveling "Leveling can adjust individual assignments on a task" that allows you to make the leveling process treat the group of resources as a unit versus individuals but unfortunately its influence doesn't extend beyond the leveling engine. This can lead to some strange occurances if you're not on your toes - the company pilot flies to New York on Monday but the plane flys in by itself on autopilot on Tuesday. <grin> When it's critical they work as a team, you need to manually examine the assignments to insure Project hasn't pulled any surprises. HTH -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Chris B" <Chris microsoft.com> wrote in message news:com... |
| Microsoft project crashes when I use a projector Posted: 07 Feb 2005 04:27 PM PST I've never had a problem with using a projector but you mentioned something that might be a clue as to what's going on. You said "...works in dual screen configuration in my docking station." Do you mean you're using the Win XP ability to have two monitors active at once, each displaying independently of the other? Or are you talking about the more conventional practice of plugging an external monitor into the video port on the laptop and simultaneously displaying the same image on both the monitor and the laptop's screen? -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Brian Houston" <Brian microsoft.com> wrote in message news:com... |
| Calculate effort for a short duration task between dates Posted: 07 Feb 2005 12:11 PM PST Hope you don't mind a bit of philosophy <g> and understand I don't know if you're a newcomer or an old pro so forgive me if I revisit basics you already know... Problem is, IMHO, Project (and formal PM methodology in general) is really designed for tighter controls than the approach you've mentioned indicates. The idea is you want to get the project done in the shortest time and least costly manner possible, consistent with your overall objectives. It's designed as a tool to help the manager determine the most efficient schedule, a modeling tool for the guy in charge who's going to be saying "Joe - you go here on Monday and do this and you need it done by Wednesday because that's when I need you over there doing that. Meanwhile Fred, I need you to be at this location doing this all week. That way you'll both finish by Friday so you can hand over those modules to Susan who needs them no later than the following Monday, is everyone clear on what they need to be doing next week?" It's a much more proactive approach to your resource's work. I don't mean being dictatorial - that old-fashioned kind of approach is often counter-productive in today's business climate I think and you may not have the position power to pull it off anyway - but instead of just defining broad requirements and letting it go at that, work closely with them to work out in much more detail precisely what they need to do and when they should be doing it. Joe's task might require about 24 man-hours of work, something he'd do in 3 days if he went at it full-tilt but you might go to him and discuss what else he has going on and how he sees the task and end up working out together "Ok, I'll show you starting it on Tuesday and you're comfortable with my counting on you having it ready by Wednesday a week later - that gives you 6 work days and you're ok with that?" and from that determine what percentage allocation to show him on the task (50% in that case, by the way). Now you've got something concrete to bank on and work with. It's just you can't lose sight of the fact that you are proactively coordinating and managing their work to meet a specific end result, not just documenting the objectives and monitoring the work performed towards them. Your deadline may be November, but if you can get it done by May, at least in your initial pass that's how you schedule it. Then you can look at the plan and see if a more relaxed schedule is practical (or desirable) and reduce the resource assignment levels, introduce lag times, and so forth to give you a comfortable schedule that finishes far enough ahead of your required deadline to give you a bit of a cushion to absorb problems and still meet your overall business strategic objectives. You used the terms "time alotted" and "work performed." Project is much more focussed on "time required" to accomplish the "work needed" in order to meet the strategic plan. Hopefully the time allotted exceeds the time required so you can brag "we came in ahead of schedule and under budget!" and get that big bonus you've earned <grin>. -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs <com> wrote in message news:googlegroups.com... |
| How do I copy Headers, Footers & Legends between MS Project Plans. Posted: 07 Feb 2005 12:05 PM PST PS You might like to have a look at my series on Microsoft Project in the TechTrax ezine, particularly #16 - Macros, at this site: http://tinyurl.com/2xbhc or this: http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23 (Perhaps you'd care to rate the article before leaving the site, :) Thanks.) Mike Glen MS Project MVP Mike Glen wrote: |
| Posted: 07 Feb 2005 11:41 AM PST You're welcome, Sude :-) Mike Glen MS Project MVP Sude Singh wrote: |
| how to set bilingual keyboard? Posted: 07 Feb 2005 10:29 AM PST On Mon, 07 Feb 2005 10:29:05 -0800, betababy donned fireproof underwear and scratched on the wall: Don't know about downgrading to WinXP, but in KDE here's a great article about just that. I do it all the time, as I write in English, German and Spanish on a daily basis... http://www.tuxmagazine.com/node/1000044 In MS Project you can do characters, by typing various keystrokes. Don't know about the French characters, but an accent is [CTRL] + ' + [letter]. I think French has a grave, right? That would be [ctrl] + 6 + e. Here's a screen shot of my system... http://www.donutmonster.com/stuff/project_page1.jpg HTH -- kai www.perfectreign.com a palm tree nodded at me last night, he said, you look so pale... |
| Creating dynamic links between MS Excel and MS Project Posted: 07 Feb 2005 09:01 AM PST Thanks gentlemen. I will be working on it tonight. I have access to a VB developer; however, she is working on another task. Currently, I am trying to resolve the issue myself instead of requesting additional hours from my project manager. Thanks again, Sydrae "John" wrote: |
| Posted: 07 Feb 2005 05:29 AM PST Hello, @Risk is very good if you want to model overall uncertainty what-ifs for your plan, using best/worst dates for tasks etc. - the Monte-Carlo approach. If however you are looking for software to assist with the Project Risk Management process (identify/evaluate/prioritise/mitigate specific risks) then you might want to look at our p2msp product at http://www.p2msp.com HTH Laurence Kelly "Gérard Ducouret" <fr> wrote in message news:<phx.gbl>... |
| how do i assign custom gnatt bars to normal tasks? Posted: 07 Feb 2005 04:27 AM PST Hi Paul, The formula should be only this: IIf ([Resource Names]="Fred",Yes,No) The OKs were to go back through the dialogs to accept the formula. Try again. Hope this helps :-)) Mike Glen MS Project MVP Paul wrote: |
| Posted: 07 Feb 2005 03:29 AM PST Hi Red Rag, Glad to have helped and thanks for the feedback. Let us know if we can assist again. Julie "Red Rag" wrote: |
| Posted: 07 Feb 2005 02:09 AM PST As Gerard said, the duration and start/finish of a summary task are always calculated values. The summary runs from the date the earliest starting subtask begins until the last finishing subtask ends. Depending on links, splits, lag times, or lead times in the subtasks it can be anything from the the same as the longest subtask upwards. -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "nancywg" <microsoft.com> wrote in message news:com... |
| Posted: 07 Feb 2005 02:01 AM PST Hi "main tasks" (commonly referred to as "summary tasks") are just that - they summarise the tasks listed under them - their duration / start & finish dates are calculated from the sub-tasks. Additionally, they can, but it is not a good idea to, have resources put against them - basically just think of them as headings. Cheers JulieD "nancywg" <microsoft.com> wrote in message news:com... |
| Calendars for multi-resource tasks Posted: 07 Feb 2005 01:27 AM PST Hiya Peter: No apology necessary! Saw your notes to Mike and Jan and rest assured it was definitely not a waste of time for any of us. The whole topic of calendars is one of those areas where Project is deceptively simple and it can be somewhat counter-intuitive in the details.. A helpful hint or two. Your confusion is all wrapped up around what "base calendars" are and how they relate to resource calendars. When you go to "change working time" and create a new calendar by either starting from scratch or copying an existing one, you are creating a base calendar. In a simple case, perhaps your resources work either one of 2 shifts, day or swing, Mon-Fri. You can create two base calendars in Change Working Time, one called Day Shift, showing hours of work Mon-Fri 0800-1200 & 1300-1700 (don't forget to take into account lunches, otherwise you'll have a cumulative error of over half a day per resource per week that will throw your work values and thus costs way off) and the other called Swing Shift that shows hours of work Mon-Fri, 1500-1900 & 2000-0000. Now you switch to the resource sheet and create your list of resources. As soon as you enter their names, Project automatically creates a resource calendar in the same name by copying a base calendar. How does it know which base calendar to copy? From your entry in the "base calendar" column of the resource sheet. (Hence the name "base calendar," the resource calendar's are *based* on them.) So if Laura works day shift, her base calendar is specifed as the Day Shift calendar while Joe on swing gets the Swing Shift calendar as his base. If you now go look in the Change Working Time menu you'll find calendars for all the resource names listed in addition to the base calendars, having appeared all on their own. You can edit an individual resource calendars either by opening the resource name from the Change Working Time menu or by displaying the resource information in the resource sheet and going to the working time tab. Mary is taking next week off - you open her resource calendar in whatever way is most convenient and mark next week non-working. Fred works full-time day shift but he works a 4-day, 10-hour schedule for his 40 hours. Open his resource calendar, mark Fridays non-working and change the hours of work to be 0700-1200, 1300-1800. We have a general schedule change and our regular 5 day work week day shift is now 7 - 4 instead of 8-5. Open the *base* calendar for day shift, edit it to show hours of work 0700-1130 and 1230-1600 and *all* the resource calendars for day shift workers will pick up the changes *unless* an individual's hours have already been overridden for his calendar by a subsequent customizing edit (thus Laura and Mary's regular hours change but Fred's hours don't). An interesting aside I've found. If you're editing a base calendar, select a day, and click the "Use Default" radio button and you get the hard coded standard calendar hours of 0800-1200 and 1300-1700 - that's hard coded and can't be changed. BUT if you click a day while editing a resource calendar and hit the Use Default radio button, you'll get whatever hours of work the resource's BASE calendar specifys for that day. HTH -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "Peter Rooney" <microsoft.com> wrote in message news:com... |
| Date in gantt chart does not match date in column display Posted: 06 Feb 2005 03:07 PM PST Hi the file might be corrupt - check out the information in http://www.mvps.org/project/faqs.htm#File%20Bloat%20-%20Might%20be%20Corruption and see if following the instructions solve your problems Please let us know how you go. Cheers JulieD "bam" <com> wrote in message news:phx.gbl... |
| Posted: 06 Feb 2005 01:19 PM PST Ok. I found that within Global Enterprise-> Custom Options there are options for calculating summary tasks. I went with Sum and it worked out. Hope this helps others. Thanks Mike |
| MS Project Capabilities and Project Management Posted: 06 Feb 2005 08:18 AM PST "Z" <microsoft.com> wrote in message news:0e1e01c50c67$87287eb0$gbl... Z, It was not intended to do those sorts of things. In my opinion Excel is a far better tool for most of these :-) -Jack |
| Posted: 06 Feb 2005 03:58 AM PST That's why I asked about what you're trying to do. The sum of the durations is not "how much time it takes your employees" to get this work done. I think you should consider using work instead. Duration is the amount of working time there is between beginning and end. Work is the amount of working time that was (or will be) used during the same time period. As an example - Joe works on a single task 1 hour a day for 5 days. He does the first hour starting Monday at 8am until 9am. He does the last hour on Friday between 4 and 5 pm. The other three hours are somewhere in between. Do you want to track that task as being worth 40 hours or 5 hours? If it's 40 hours you are correct using duration. But if its 5 hours, you should be using work instead. Or I have three resources, Joe, Bill, and Mary, working together as a team on some task 8 hours a day for 1 week. Do you want to count that as 5 days or 15 days? Again, the duration is 5 days or 40 hours, but the work is 15 days or 120 hours. HTH -- Steve House [MVP] MS Project Trainer & Consultant Visit http://www.mvps.org/project/faqs.htm for the FAQs "carlos" <pl> wrote in message news:google.com... |
| Posted: 04 Feb 2005 04:11 PM PST HI, Yes. That's the intended usage pattern. Everyone who needs to schedule uses Project Professional, all other users can use the web based front end Project Web Access -- Rod Gill Project MVP "K.V" <microsoft.com> wrote in message news:com... |
| You are subscribed to email updates from TextNData Forums - Microsoft Project To stop receiving these emails, you may unsubscribe now. | Email delivery powered by Google |
| Google Inc., 20 West Kinzie, Chicago IL USA 60610 | |
