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Microsoft Word - Multi-Level List Formatting Question

Microsoft Word - Multi-Level List Formatting Question

Multi-Level List Formatting Question

Posted: 09 Oct 2014 03:19 PM PDT

Sorry, I'm not sure if it's better to ask all my questions in one thread, or create new threads for different questions.  I figure that targeted threads will make it easier for others find answers.

So ---

I created a multi-level list using the Shauna Kelly numbered headings article.

When it comes to formatting the paragraphs for each heading, do I open up the list and format it there, or do I right-click on the heading number in the gallery and hit modify.

For example, my Heading 1, I want no number, centered, all caps and underlined.

I tried do add this formatting in the number list and it didn't work.  Then I right-clicked the Heading 1 in the gallery, clicked modify, made the changes and ..... that didn't work either.

Also, according to the article, if I need to edit the numbers and click the dropdown on multilevel list, I should see my new list style "highlighted at the bottom of the menu."  I do see the two list styles I've created at the bottom of the menu, but neither of them are highlighted.  And, (as noted in another thread), clicking on one of them does not incorporate that list style into my document.  (Which raises the question of why the user-created list styles appear on the drop-down if they can't be used for anything.)

Thank you.

How Can I Apply My List Styles To A New Document?

Posted: 09 Oct 2014 02:45 PM PDT

Last week I spent a lot of time creating a new list style, that I named "my list style." 

I want to apply it to a new document I'm creating.

I opened a new document and clicked the drop down under multilevel list menu.  Down at the bottom was my style -- I hovered over it and the pop up said "my list style".

I clicked it.

The styles and headings are not my list style.  Not even close.

Is there a way to do this? Or do I have to create my list style new for every document? 

Or do I have to use the template I started with my list style and save that as a new document?  (The documents are very different in the other formatting which is why I wanted to start from scratch).

table problem

Posted: 09 Oct 2014 01:51 PM PDT

I want to paste a table that has about 40 rows in a new document.  I changed the orientation to landscape.  I want to put some identifying information above the table like this

List of checks

When I start the document and type in List of Checks and go to  paste the table it goes into a new page.  I can't find any page break indication in the reveal formatting feature.  Does anyone know how I can accomplish this?  Boy, do I miss the reveal codes feature from Wordperfect!

Creating exceptions to Regular Expressions

Posted: 09 Oct 2014 01:06 PM PDT

Hi folks,

I have a Regular Expression that looks for errant (misplaced) periods in manuscripts and allows them to be replaced with nothing:

Find what: ([a-z])(.)( [a-z])

Replace with: \1\3

With that expression, I have to manually parse through an entire manuscript because there are exceptions to the rule:

Mr.

Mrs.

Capt.

i.e.

P.M.

Is there a way to write a macro that will run the expression without manual intervention but allow it to skip the exceptions?

Thanks,

Brian

VBA Getting color constant from inputbox

Posted: 09 Oct 2014 12:14 PM PDT

Can someone tell me why I am getting a mismatch error from this? The error is at Selection.Font.ColorIndex = oColor. Everything works fine if I put in the constant (eg wdRed) instead of oColor. Any help will be greatly appreciated!

Sub RecolorChecked()

Dim cc As ContentControl
Dim rng As Range
Dim newColor, oColor As String

    newColor = InputBox("Enter one of these colors:" & vbNewLine & vbNewLine & _
    "Red, " & "Green, " & "Blue, " & "Indigo, " & "Plum, " & "Violet, " & "Orange, " & _
     "Yellow, " & "Gold, " & "Black")

      

    oColor = "Wd" & newColor


    For Each cc In ActiveDocument.ContentControls
        If cc.Type = wdContentControlCheckBox Then
            If cc.Checked = True Then
                Set rng = cc.Range
                rng.Start = rng.Start - 1
                rng.End = rng.End + 1
                rng.Select

                Selection.Font.ColorIndex = oColor
             
            End If
        End If
    Next
End Sub

First page header disappears

Posted: 09 Oct 2014 12:02 PM PDT

Split from this thread.

Hallo

I had the same problem with a template and if I use "Show formatting symbols" the first page header disapears.

But there I find that around a paragrah sign I have Font size of 1638 and it appears at this sign as a big black 1/4 of a circle. When I remove this the document works fine.

There has been a network or file permission error. The network connection may be lost.

Posted: 09 Oct 2014 11:56 AM PDT

We have Windows 7 and Office 2010.

Some of the users in the office, as well as myself, get this error on Word documents or Excel spreadsheets that are saved to a network location.  We also have the Desktop being redirected, and files saved here also get this error.  

The initial save of the document is fine.  However, as your working in the document and saving changes, about every 2nd or 3rd save results in this error.  And if you click OK, you get a Save As dialog box - but you can just cancel on that dialog box, and then click Save again, and the changes are saved.  

The weirdest thing is that it doesn't happen to everyone.  Here's what I've tried:

Disabled all Add-ins in Word and Excel

Disabled Offline Files

Deleted/Recreated user profile

Deleted all temp files

Set up a brand new computer

I don't know if this is a network issue, and I'm not a network admin so I wouldn't even know where to begin on troubleshooting that.  This issue has been sent to our network folks, but they haven't found anything.  It can't be a permissions issue because the initial save is fine, and every other save when editing the document is fine.  

Anyone have any suggestions?

Font instability in Word 2010

Posted: 09 Oct 2014 09:04 AM PDT

I have encountered a problem that has me stumped and has also stumped my IT people.  I use Office 2010 on a cloud-based system.  The service utilizes a Citrix client.  When creating a document in Word that includes the use of italics, the program will sometimes change subsequent text to italics as well, without being told to do so.  If I highlight this text, the "Italics" button in the Ribbon does not indicate that italics is active and clicking it does not change the appearance of the text.  I can change the font back to regular typeface by dragging the mouse cursor across the text (I do not have to click anything else), but as soon as I start typing again it changes back to italics.  One other person in my office is experiencing this problem, but not everyone else is, despite the fact that we are all on the same cloud server.  We have tried disabling the Adobe add-in and rebuilding fonts, but these measures have had no effect.  I have tried saving the document as a Word 97-2003 document, a .docx document and as a .docx with compatibility document, all to no avail.  In fact, if I've changed the text to regular font and then save it to try to hold the font, the act of saving it changes the text back to italics.  This is driving me crazy.  Any ideas?

opening pdf in word 2013 garbled

Posted: 09 Oct 2014 08:31 AM PDT

I am teaching an intro to Word 2013 course. The assignment is to open a PDF file in Word 2013 and save it as a Word doc. This is the message one of my students receives. Thank you.

Teaching Microsoft Office

Posted: 09 Oct 2014 07:54 AM PDT

I would like to offer some basic skills classes - mainly to retirees and anyone else who may need to have a basic skill set for Microsoft Office.

I would like to offer skills training in Word, Excel, and OneNote.

Are there any certifications that would be required by Microsoft in order to teach these classes on a personal level?  My ultimate goal is to teach these classes in a clubhouse for condo associations or other various locations in my community.  Participants in the classes ideally would be bringing their own personal laptop to learn the skills, however I plan to have a small bank of laptops that will be available for those users that only have a desktop computer at their disposal.  Each computer used will have its own licensed version of Microsoft Office.

This project is in the beginning stages, and I wanted to first make sure that I would not be infringing upon any licensing regulations that are held by Microsoft in order to offer these classes.  My next step will be to check with my local jurisdictions to inquiry about any required licensing.

As a background user, I have over 20 years experience in using Microsoft products, and am currently enrolled as a degree seeking student in the IT field where I have had to take classes on the Microsoft products.

microsoft word keeps failing

Posted: 09 Oct 2014 07:48 AM PDT

hi im really stuck and need some help, I have today started the office free trial for a mont hthen £7.99 per month there after, having downloaded everything everytime I go to open a word document downloaded from a web page of one I have saved on my laptop it keeps failing then when I ask it to use the internet to find a solution it just closes the programme, I have tried everything that I can think of recovering the install ect and its still doing it any advice greatfully appreciated or I may aswell cancel the subscription thanks in advance clare

Sequence of events for Word document open

Posted: 09 Oct 2014 07:22 AM PDT

I have a series of documents that are created with an attached template that includes an AutoOpen macro.  Amongst other things the macro sets the chapter number or appendix letter of the chapter based on data that is passed into a document variable.  That chapter number is used in the sections of the document that appear in the table of contents. 

If that document is saved and then re-opened without the AutoOpen macro running (by holding down the Shift key), the document looks like it did when it was saved.  The chapter number will be present in the title and TOC.   However, if I open the document in code, even if I DisableAutoMacros(1), the chapter number is no longer present, reverting instead to template default in the TOC of 0.1, 0.2 etc.

Can anyone explain this?  Is there a way to open the document without running the AutoOpen but still have the information present?

Office 2013

Windows 7

Select multiple shapes in Word 2013

Posted: 09 Oct 2014 07:00 AM PDT

How can I select multiple shapes in Word 2013? In this case, the multiple shapes are all text boxes. Are there any tools out there or some sort of macro?

Office programs such as Word and Excel don't work offline

Posted: 09 Oct 2014 06:13 AM PDT

I have a Lenovo laptop running Windows 8.1 and Office13. When trying to use Office offline it doesn't work at all. It complains that it can't connect. When online it frequently asks for name and password (sometimes several times a day) which is very annoying. But not being able to work offline is totally unacceptable. I would appreciate any advice.

Thank you,

Peter

Mailmerged list using IncludeText won't do numbered list

Posted: 09 Oct 2014 05:14 AM PDT

I am stuck trying to get a mailmerge template numbering some inserted paragraphs successfully

I want this kind of result, where there is a variable number of paragraphs in part of the merged document: (I've used a fixed font here just to do make the indenting appear reliably):


This is a list:

    i)   Paragraph conditionally inserted from another file

   ii)   Another paragraph conditionally inserted from another file

         and this example is long enough to wrap around to illustrate

         desired first line vs hanging indent

  iii)   And a third para, and so on

I have a limited range of paragraphs to pick from, so I have set up a series of conditional mergefield / includetexts, like this sort of thing:

{ IF {MERGEFIELD} para1 = "Y" "{ INCLUDETEXT c:\\boilerplate.docx bookmark1 }<carriagereturn>

" ""}{ IF {MERGEFIELD} para2 = "Y" "{ INCLUDETEXT c:\\boilerplate.docx bookmark2 }<carriagereturn>

" ""}{ IF {MERGEFIELD} para3 = "Y" "{ INCLUDETEXT c:\\boilerplate.docx bookmark3 }<carriagereturn>
" ""}

My problem is how to do this, and achieve consecutive roman numbering against each item in the merged document.

I have tried and failed with:

 a numbered list format in the template;

 a numbered list format in the boilerplate source doc;

 (also changing the bookmarks so they include or exclude a carriage return at the end of each boilerplate paragraph);

 using { SEQ } to do the numbering (it appeared to fail by doing its numbering before the merge operation? i.e. if para1 wasn't included the first one would come out numbered (ii));

 using { LISTNUM } (I don't think it usually appeared on the merged doc);

..so I have resorted to SETting "mynum" and incrementing & printing it all conditionally.

That all works perfectly, as shown below, except now the line indenting doesn't work!  This is what I am seeing in the merged document, and no matter how I select those lines and clear or reapply formatting, I cannot get the first line - vs - hanging indent to work properly.  The first line is always starting on the hanging indent position.  I have verified there's no hidden spaces or extra characters or tabs, this is very weird:

This is a list:

         i)   Paragraph conditionally inserted from another file

         ii)  Another paragraph conditionally inserted from another

         file and this example is long enough to wrap around to

         illustrate first line indent

         iii)   And a third, and so on

If anyone can help, either with my overall approach, or revisiting some of the options I've tried & abandoned, or with my final indent problem, I'd greatly appreciate it!

Programmatically Detect Table Cell Overflow

Posted: 09 Oct 2014 04:09 AM PDT

Does anyone know of a method to programmatically test if a Word table cell is overflowing?

In the document we are programmatically creating, the Word table rows are setup by default to not break across pages. Occasionally, it occurs where there is more text data being inserted into a cell then will fit on a page. When that happens, the following will occur at the bottom of the page...

Currently, this requires a manual scanning of the document to find any occurrence of an overflow situation and then a reset of the table row property. I am wondering if this is possible to detect via VBA.

Mail Merge Label printing: Problem with data duplicating

Posted: 09 Oct 2014 03:21 AM PDT

Hi,

I have successfully merged my Excel spread sheet and formatted the labelling so it prints correctly.

However It is duplicating the names several times, but not in sequence: it re-runs the same 8 or so names several times, making what should be 6 page print-out into a 47 page print out.

Where is this error coming from?

Thanks

Lizzie

Word 2013 Crashing

Posted: 09 Oct 2014 03:16 AM PDT

The last few days word has been crashing chronically, and the recovery function is not working either. I want to reinstall, but as I simply purchased the two machine license, and not a hard copy, I want to make sure I WILL be able to reinstall.

Why cannot I insert "Page # of #" in a footer?

Posted: 09 Oct 2014 02:46 AM PDT

I wish to have the legend "Page # of #" inserted in a footer.

I select The "Bold Numbers" Option shown at lower left and I get

what is shown in the footer above. 

This has not happened before and I have used this page number format many times. 

Why have things gone wrong, and how do I get it right?

Change List for Word 2013

Posted: 09 Oct 2014 02:02 AM PDT

Can someone post a link to the change list for Word 2013. I need to know exactly what has changed so I can look at where we need to change our templates to they will continue working in the new version. All I can find is a couple of very general pages that don't go into any details.

Thanks

Gordon

Document in Word 2010 automatically shut downs with a message

Posted: 09 Oct 2014 01:02 AM PDT

To All:

This is happening only to one user:  While working in documents, all of a sudden, the user receives the message

Do you want to save document __________? 

If you click Don't Save, a recent copy of the file will be temporarily available.

               Save                    Don't Save                  Cancel

The person has just a matter of seconds to either click Save or Don't Save.  If he does not select either one, Word closes the document.

Is this a memory problem?

Help!!!!!!!!!

Multiple month calendars in one Word document

Posted: 08 Oct 2014 10:56 PM PDT

I have inserted 2 x 1 month calendars into a Word document.

I would like to be able to update the calendars to different months.

Is it possible to unlink the two somehow?

Thanks in advance.

Compression and decompression of MS Word files

Posted: 08 Oct 2014 06:06 PM PDT

I use Office 2007 on Windows 8.1 and am able to decompress files. However, I am not able  to compress files created in MS Word format.

Could you please help?

Find and replace AFTER a specific point

Posted: 08 Oct 2014 06:05 PM PDT

Is it possible to do a Find and Replace after a specific point in a document. For instance: I have a character named Elisabeth through the first part of the document. Later, she goes by the shortened version, Lissy. I want to change all the instances of Elisabeth after she tells people to call her Lissy. I've tried the find up or down checkbox, using 'down'. Didn't work. It change all of them to Lissy.

Is there a solution for this?

Thanks

TOC does not maintain page numbers

Posted: 08 Oct 2014 03:51 PM PDT

I have inserted a TOC, which displays correctly at first. As soon as I try to print or save the document all the page numbers revert back to '2' in the TOC. They do not change on the pages, just on the TOC. I am desperately trying to fix a document for a client and can't seem to get it to work.