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Actual Hours and percent complete Microsoft Project

Actual Hours and percent complete Microsoft Project

Actual Hours and percent complete

Posted: 18 Oct 2005 08:25 AM PDT

In article <com>,
"% Complete vs Actual Work"
<microsoft.com> wrote:
 

complete,
Just as an adjunct to Julie's response, consider this. When a plan is
created Duration, Work and other fields are entered (or calculated by
Project) as estimated values (regardless of whether the "?" is shown on
the Duration). When a task is completed, the actual values describe what
really happened. Therefore the original estimated values are no longer
valid and Project overwrites them to agree with the actual values.
That's why the baseline fields exist - to capture the original estimates
for later comparison.

John
Project MVP

resource views/printing limits

Posted: 18 Oct 2005 07:45 AM PDT

Hi Mikejw,

As you have discovered, the display of the [Resource Names] field is limited
to 256 characters. Not knowing how you created the list of resources, I can
only offer the suggestion of adding the [Resource Initials] field to the
table as an alternative. You may need to edit the resource initials in the
resource sheet to make them more meaningful (Project by default only picks
up the first letter of the first word you enter).

Hope this helps. Let us know how you get along.

Julie
"mikejw" <microsoft.com> wrote in message
news:com... 

Marking milestone as complete in PWA

Posted: 18 Oct 2005 12:56 AM PDT

Thanks for your prompt reply. I realised to late there is a seperate Project
Server group, sorry for that!
A pity there is no way to mark a milestone as complete other then to
allocate some amount. Thanks for answering my question.

"Dale Howard [MVP]" wrote:
 

Showing the effect of progress after the Status Date

Posted: 17 Oct 2005 06:36 PM PDT

That's great, thanks for the help. I had worked out a way using modifed
fields and excel but this is obviously far easier.

"pratta" wrote:
 

Server vs Central

Posted: 17 Oct 2005 02:41 PM PDT

In article <com>,
microsoft.com says... 
Hi Sarah,

Here's the version list:

Microsoft Project Central (v.1)
Microsoft Project Server 2002 (v.2)
Microsoft Office Project Server 2003 (v.3)

Project Central and Project Server 2003 are very very different
products. In fact you can't buy Project Central anymore.

You might want to check out the following webcast:

Support WebCast: New features and benefits in Microsoft Office Project
Server 2003
http://support.microsoft.com/default.aspx?scid=kb;en-us;835299

Good Luck

--
Rolly Perreaux, PMP
Project Server Trainer/Consultant

IT Summit Series
Advanced Microsoft Technology Training
http://www.itsummitseries.com

Pusing global.mpt changes out to projects

Posted: 17 Oct 2005 01:07 PM PDT

In article <e8n$phx.gbl>,
"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote:
 


Jan,
Actually the Auto_Open was doented but you probably won't find it
unless you look back to Project 98. It has since been replaced by the
Open Event. It was actually the Auto_Open that I was referring to in my
post (as I said, it was several years ago).

John

Require multiple resources to work at same time

Posted: 17 Oct 2005 11:18 AM PDT

Hi Justin,

You're welcome for any and all support/assistance I can offer.

In a post to this newsgroup titled "10/05/2005" John Sitka and Steve House
[Project MVP] posted some very insightful comments about MS Project being a
"tool in support of a thought process". MS Project is merely a piece of
software, the skills and knowledge that you bring to the table will never,
in my opinion, be replaced. Yes, Project does "schedule", but only based
upon the information (tasks, resources, priorities) you provide.

Hope this helps.

Julie

"WhyIsEverythingSoConfusing" <com> wrote in
message news:com... 

Weighting resource loading based on project probability?

Posted: 17 Oct 2005 09:59 AM PDT

In article <com>,
andylv <microsoft.com> wrote:
 


Andy,
Ok, so what about my comment in my second paragraph? In other words,
what's the resource allocating algorithm that you want to use? But in my
mind, twenty five percent allocation for 25% probability projects and
100% allocation for "sure thing" projects just doesn't fly.

Thinking about it for a while, the idea of directly tying resource
allocation to project probability seems like a bad idea. But here's
something that might work and it does at least make sense. Clearly the
sure thing project needs to be fully loaded with resources. What I might
do for projects that are iffy is something like the following. If a
project is 75% likely, lay out a plan that has all the critical elements
covered (i.e. basically leave out the detail). Then load that project
with resources to ensure the critical tasks are covered. For the project
that is 50% likely, lay out a plan to cover the startup critical items.
For a one year project maybe that's the first 3 months worth. Then load
that plan. For the 25% project, identify the most critical tasks to get
started, maybe equivalent to the first month's effort. When all the
projects are loaded, sum up the required resources and then multiply by
1.25 (assumes 80% efficiency for all resources).

At least that might be an approach I would take. If you or somebody else
has a better one, let's hear it.

John
Project MVP

Show link to your notes. You tell what can be done but don't show

Posted: 17 Oct 2005 09:14 AM PDT

Hi Ian,

You're welcome and thanks for the feedback. Yes, the site is an invaluable
resource.
Julie
"ianpooley" <microsoft.com> wrote in message
news:com... 

Recurring task groups

Posted: 17 Oct 2005 09:00 AM PDT

Well. That certainly is easier (wow, I must be especially slow today).
Changes/additions to the recurring tasks is easier with that implementation
too.

Thank you!

--------------
Justin


"Jan De Messemaeker" wrote:
 

Adding a delay / lag in an activity that has started

Posted: 17 Oct 2005 08:46 AM PDT

Thanks dwolf... appreciate the help!

"dwolf" wrote:
 

Setup question, hours per week on a task

Posted: 17 Oct 2005 08:42 AM PDT

Duration is the time from when the task starts until it finishes without
regard to whether work is continuous or not. Duration also only counts
working days and non-working time is ignored. If the task extends for 4
work weeks, say the whole month of November in round numbers, that
represents a duration of 20 days. (Each 7 days on the wall calendar gives
you 5 days of duration since the weekend days off don't count.) Assuming
your resources work 40 hours per week, 5 hours per week represents a 5/40 or
1/8 of their total avaiable work time. This is the equivalent of a 12.5%
assignment level. So making the task a 20-day duration task and assigning
each resource at 12% results in 5 hours per week for a total of 20 man-hours
of work per resource with the task beginning Nov 01 and extending about to
Dec 01 (minus a couple of days). That has them each doing 5 hours per week
and its up to them how to work it around their other 35 hours of
activities - it's not our job to micromanage their workday minute by minute.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"WhyIsEverythingSoConfusing" <com> wrote in
message news:com... 

How do I distribute a schedule picture (no editing)?

Posted: 17 Oct 2005 08:26 AM PDT

Hello,
Have a look at the FAQ # 16 : Project viewer
http://project.mvps.org/faqs.htm

Gérard Ducouret

"SGW" <microsoft.com> a écrit dans le message de
news:com... 

Time Constraint Symbol on every task ...

Posted: 17 Oct 2005 07:36 AM PDT

OK :-)) !

--
Jan De Messemaeker
Microsoft Project MVP
+32 495 300 620
http://users.online.be/prom-ade
"Greggy" <com> wrote in message
news:GRS4f.3112$cgocable.net... 

Determine Outline Level in Project using Visual Basic

Posted: 17 Oct 2005 06:52 AM PDT

In article <com>,
"Walter L. skinner" <microsoft.com> wrote:
 

Walt,
Gerard's suggestion will certainly work if you are using foreground
processing. In your previous post we didn't explicitly discuss
foreground versus background processing, but background processing is
generally always the better approach - faster and more efficient.
Background processing simply means that the code is working directly
with Project objects regardless of which view is active. Foreground
processing operates by selecting objects in the current view. However,
some of Project's objects can only be operated on in foreground
processing (e.g. font characteristics).

A basic (no pun intended) VBA loop to cycle through all tasks in a file
is as follows. I have included the syntax for determining the Outline
Number.

For Each t in ActiveProject.Tasks
If Not t is Nothing Then
OL = t.OutlineNumber
[your code here to p the task name info]
End If
Next t

Hope this helps.
John
Project MVP

Can Project put cashflow report to Excel, months in column?

Posted: 17 Oct 2005 04:46 AM PDT

Hi Phillip,

Glad to have helped and thanks for the feedback.

Julie
"phillipd" <microsoft.com> wrote in message
news:com... 

Viewing resource availability

Posted: 17 Oct 2005 04:07 AM PDT

Hi WSH,

You're welcome and thanks for the feedback. Glad to know the resource graph
shows what you were looking for.
Julie
"WSH" <microsoft.com> wrote in message
news:com... 

Merging two project files... ??

Posted: 17 Oct 2005 03:11 AM PDT

Hi Jan,

Yes, I agree that they should have been in the one file.
I am enquiring about this on the behalf of a client...

So I hear you confirming what I have suspected (after looking right
through
most of the features in MS Project)... that there is no simple way to go
about this.
That a VBA routine might be the only way to automate it. Hmmm...

The actual tasks also very between files.
For instance... there might be:
[PLANNED FILE]
1. Site X
1.1 Site X - Section 1
1.1.1 TASK Z (Summary Line)
1.1.1.1 Task Z
1.1.1.2 Task Z
1.1.1.3 Task Z
1.1.1.4 Task Z
1.1.2 TASK W
1.1.2.1 Task W
1.1.2.2 Task W
1.2 Site X - Section 2
etc

[ACTUAL FILE]
1. Site X
1.1 Site X - Section 1
1.1.1 TASK Z (SUMMARY)
1.1.1.1 Task Z
1.1.1.2 Task Z
1.1.2 TASK W (Summary line)
1.1.2.1 Task W
1.1.2.2 Task W
1.1.2.3 Task W
1.1.2.4 Task W
1.1.3 TASK T (Summary Line)
1.1.3.1 Task T
1.1.3.2 Task T
1.2 Site X - Section 2
etc

As you can see... at outline level 1 - 3 there is the same structure. But
then at outline level 4 (the actual tasks with start/finish dates etc)
things start to differ. There might even be a task in Actual under say 1.1
that doesn't exist on the PLANNED (Task T for instance in the above
example).

My VBA is not adequate to do something like this so I think I will get
back
to the client and suggest they go about it another way.

Thanks for the help...

Jonathan



"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in message
news:phx.gbl... 
data
to 
Gantt 
procedure 
in 
the 
could 
software 
plan. 
that 
instances 
automated)
to 
baseline, 
current 
manually... 
uncommon 
before 


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How do I apply material cost as a fixed value per week?

Posted: 14 Oct 2005 03:16 PM PDT

In article <com>,
AncientRebel <microsoft.com> wrote:
 


Mike,
You have to remember that Project is a scheduling tool not a Project
Manager. Most schedules are volatile, some more than others. Those that
do change a lot will require the Project Manager to spend a fair amount
of time updating and maintaining the plan. Project will do all the
calculating but it is only going to respond to the information it is
given - it can't do your work for you. However, in some cases, special
processing can be used to help automate custom functionality but that
processing requires the use of one of Project's advanced features,
namely, VBA.

It is possible there are other ways to do what you need (other than
using VBA), but we would need more details. I find that quite often a
user will post a question based on HOW they are trying to do something
when a much better approach would be to describe WHAT they are trying to
accomplish, with sufficient details for background. That allows us much
more freedom to suggest the best method.

With regard to setting a rate and letting Project timescale the cost,
that is exactly what my second suggestion does. Did I miss something?

Lastly, if by "Mac Project" you mean Project for the MacIntosh, the last
version of Project released for Mac was several years ago (version 4.x)
and it lacks some of the built-in functionality you are seeking.

Hope this helps.
John
Project MVP (and Mac user)

Project 2003 Viewing Multiple Resource Calendars

Posted: 14 Oct 2005 02:19 PM PDT

Hi,

I wrote a VBA procedure showing absence periods as tasks in a Gantt Chart:
it is on my Website ("Abstract in English")
It is (too) complex as I wanted to cover a maximum of cases, still it may
inspire anybody who wants to write such a macro.
The basic principle is that you look for days where the property
calendar.period(theday).working is true for the project calendar and false
for the resource calendar.

Hoiep this helps,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620
"Gérard Ducouret" <fr> schreef in bericht
news:#iohU#phx.gbl... 
to 

Sharing Projects

Posted: 14 Oct 2005 10:41 AM PDT

Hi Steph,

Julie is right, unless you are looking for a way to have seaparate people
updating different parts of the project. If that is tha case then you can do
it by inserting (consolidating) several project files into a master file.

// Lars

"Steph" <microsoft.com> wrote in message
news:com... 

Project Compare Tool

Posted: 14 Oct 2005 08:25 AM PDT

In article <phx.gbl>,
"Jonathan E. \(NZ\)" <comTAKEOUTTHESECAPS> wrote:
 


Jonathan,
Thanks for the info. Whenever I run VBA I don't try to do other
operations on the PC. At best, it diverts processor time from the
running code and at worst, can cause a hang, as you experienced. In the
case of the Project Compare utility I'm guessing it hangs because there
are parts of the utility's code that appear to run in foreground
processing, and that requires the focus to be the active view.

John
Project MVP

Display hours with start/finish dates in Task Sheet

Posted: 14 Oct 2005 07:07 AM PDT

Hello,

Not sure if this is what you want, try this:
On MS Pro, go to Tools>Options>Date Format (drop down list), choose a date
with the time on it. It will show what time the task will start and finish.

"lpspass" wrote:
 

Report of Deadlines in Calendar View

Posted: 14 Oct 2005 06:51 AM PDT

Don't apply the dealine on the task itself, but on a milestone which is
following it whith a FS link. You could add a "Start No Earlier Than" (Oct
7th) constraint on this milestone. Then apply your filter.

Gérard Ducouret

"tmcfarla" <microsoft.com> a écrit dans le message de
news:com... 
suppose a 
Oct 
is 

Assigning Multiple Tasks to One Dependant Task

Posted: 14 Oct 2005 06:42 AM PDT

Sorry for my unclear explanation,
I wanted to say that you can't do that with a multiple selection and a click
on the "Link Tasks" button.
If a task has several predecessors, you can list them in the "Predecessors"
field (separated by you list separator). If another task has the same list
of predecessors, you can copy/paste that list.
In the reverse order, if a task has several successors, you can enter them
in its "Successors" field. If another task has the same list of successors,
you can copy/paste that list.

Gérard Ducouret