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User defined Fields & Filters Microsoft Project

User defined Fields & Filters Microsoft Project

User defined Fields & Filters

Posted: 21 Mar 2005 07:29 AM PST

Hi Niels,

1. That depends as to what are "Special Fields".
The symbol for the standard cost fields is defined in Tools, Options, View
You can (through a formula) use a different symbol but only isn custom text
fields.

2. Yes.
As a value for the filter give
"The prompt text here"?
Make sure the quetion mark IMMEDIATELY follows the double quotes.

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620
"Niels Brabandt" <de> schreef in bericht
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from 

Task Start Time

Posted: 21 Mar 2005 07:09 AM PST

Hi Blur,

Welcome to this Microsoft Project newsgroup :-)

You are advised against entering dates and times as Project will apply a
constraint which might affect the flexibility of your project. Enter
Durations and precedence links and let Project do the calculations for you.
For the first task, in Project/Project Information enter the project date
with a start time and Project will schedule your tasks from then.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP




blur wrote: 

Setting up the timeline

Posted: 19 Mar 2005 08:49 PM PST

Hi Steve (and others),

I'm glad to see your response, as I've used this solution for the similar,
yet different, issue of tracking distribution or contacts (where the contacts
aren't truly resources) associated with a task.

In my case, a task might be "Distribute report" and I've created a checklist
(with checkboxes) in Word and inserted it into the Notes section. However,
when one hovers over the Notes indicator, it does not show the "picture" of
the checklist. Is there a way to show this visually, without actually opening
up the task information box?

Much thanks...L

"Steve House [MVP]" wrote:
 

Resetting dates in Project 2003

Posted: 18 Mar 2005 02:09 PM PST

In article <com>,
Tom <microsoft.com> wrote:
 


Tom,
I checked Steve's response to see if he addressed your remaining
questions but he only re-iterated and expanded upon my third comment on
tasks with progress.

Here is more information about my original comments.
A) To set (or check) the calculation setting go to,
Tools/Options/Calculation tab. The default is "automatic", however if it
was changed to "manual" at some point, it would keep dates from moving
when the file was changed. Note that this setting is a Global setting.
That is, it is applied to all projects opened rather than just to the
active project.
B) There are two Constraint fields - Date and Type. When talking about
constraints, I normally refer to the Constraint Type field. The default
entry is "As-soon-as-possible". However some users (usually new users)
have a tendency to want to enter Start and/or Finish dates for tasks
directly. Doing so, automatically sets a constraint depending on which
was entered last. For example, if a Start date is manually entered, a
constraint of "Start-no-earlier-than" is set. If the Finish date is then
also manually entered, a constraint of "Finish-no-earlier-than" will be
set. There is no outward indication that a constraint is being set
unless the Constraint Type field or the Constraint Date field is shown
in the view. However if the user makes a change and doesn't see task
dates move, the reason might be due to a constraint. The fact that you
checked and found "NA" in the Constraint Date field also indicates no
constraint is set on those tasks.
C) I think Steve's response expanded on the issue of tasks with
progress. Tasks with progress will not move because they basically
switch from being "the plan schedule" to the "actual schedule". Reality
gets applied and "locks" the tasks in place.

Hopefully this more detailed explanation helps. If not post back.

John
Project MVP

Adjusting the dates in the Project

Posted: 18 Mar 2005 01:57 PM PST

Hi KT,

See FAQ 46. "Analysis Toolbar" at:

http://www.mvps.org/project/faqs.htm

for a possible fix.

Hope this helps. Let us know how you get along.

Julie

"KT" wrote:
 

Standard Project field Names

Posted: 18 Mar 2005 11:27 AM PST

Thanks. I'll modify my responses in the future.
I'm wondering if I'll ever actually use Proj 2003...
More likely, I'll just wait for the next version.

--
-Jack ... For project information and macro examples visit
http://masamiki.com/project

..
"Gary L. Chefetz (MVP)" <gary.nospam at chefetz.org> wrote in message
news:%phx.gbl... 
if 

Earned value calculation vs work contour

Posted: 18 Mar 2005 10:37 AM PST

Hi Steve,

I agree with you except for one thing.

In your example, Joe only worked 3 days out of 5. Let’s suppose he was sick
on Tuesday and Wednesday. Actual work for those days would be 0 and MS
Project would reschedule 16 hours of work in the future. The new project end
date is scheduled to be 2 days later, but duration is still 10 days because
it’s based on working days, not elapsed days.

In your example(at the end of day 5):
% complete = 3 working days/10 days = 30%
% work complete = 24 h/ 80h = 30%
BCWS = 40
BCWP = 24
SPI = 0.6
CPI = 1

Those numbers are correct.

Now what if Joe was not sick but had something more important to do and only
managed to work the following hours on the project:
Monday:2h, Tuesday:3h, Wednesday:3h, Thursday:8h, Friday:8h.

Again, there are 24 hours that were performed during five days and the
project end date is still delayed by two days. But duration is now 12 days
instead of 10.

New values are:

% complete = 5 working days / 12 days = 42%
% work complete = 24h / 80h = 30%
BCWS = 40
BCWP = 33.73 (based on % complete)
SPI = 0.84
CPI = 1.41???


In both cases Joe managed to put in the same 24 h of work during the very
same 5 day period. Since we did not revise the remaining work, I can see no
reason for BCWP not to be the same at the end of day 5! How do you explain a
CPI of 1.41 in the second example, since Joe is not going to work less or
more hours than the 80 hours that have been planned?

For more fun, apply a back loaded work contour to the assignment and enter
the actual values as per example one: no work on Tuesday and Wednesday. Take
a look at BCWP, CPI and SPI and see how funny they have become!

Now try this: apply the Task usage view, insert % complete and % work
complete columns, then simulate the above examples. You will find that at the
assignment level, BCWP is calculated with % work complete. But at the task
level, BCWP is calculated with % complete. Every time % complete is different
from % work complete, assignment and task won’t get the same BCWP even with
only one resource assigned to the task. That doesn’t make any sense to me.

My point is that I would like MS Project to show consistency in the way
earned value is calculated. Personally, I do think that % work complete is a
better estimate than any tricky formulas based on duration (as demonstrated
by example 2) and I would like Microsoft to add this feature to the software.

Jan



"Steve House [MVP]" wrote:
 

Leveling part-time resources

Posted: 18 Mar 2005 09:03 AM PST

I would suggest the difference between 4 hrs and 2.4 hours in a week is too
small to worry about - just accept the over-allocation . Beware of micro
management!


Mike Glen
Project MVP




JulieD wrote: 

Exporting sub projects to html

Posted: 18 Mar 2005 08:19 AM PST

Julie already said that above. On the Formatting toolbar, click
Show>All Subtasks.

Conditional Color Coding

Posted: 18 Mar 2005 06:13 AM PST

VBA will do it, based on an if statement. Let me know if you need
information on how to do it in VBA.

Joel
com

"PK Bear" wrote:
 

Conditional formatting task usage view

Posted: 18 Mar 2005 05:47 AM PST

OOOPS.

A thousand pardons. I neglected to read the subject line closely enough......

Julie

Project should let me hide non-working time on printing a Gantt Ch

Posted: 18 Mar 2005 04:31 AM PST

Or you could start from the MS project web site here:
http://office.microsoft.com/en-us/FX010857951033.aspx
and select Suggest new content.

Mike Glen
Project MVP




JulieD wrote: 

Earned Value in MSP

Posted: 17 Mar 2005 08:06 AM PST

Try my add-in at www.oakinc.com/ranger - I built it to deal with hours and
done/not-done reporting.

Mark


--
__________________________________________________ _______
Mark Durrenberger, PMP
Principal, Oak Associates, Inc, www.oakinc.com
"Advancing the Theory and Practice of Project Management"
__________________________________________________ ______

The nicest thing about NOT planning is that failure
comes as a complete surprise and is not preceded by
a period of worry and depression.

- Sir John Harvey-Jones
<com> wrote in message
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Earned 
upon