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Microsoft Word - Find and replace styles with wildcards

Microsoft Word - Find and replace styles with wildcards

Find and replace styles with wildcards

Posted: 23 Jan 2014 02:58 PM PST

So I work in an educational environment and we do OCR for 1000's of books a year and I am trying to improve the process.

The end process of the OCR looks like this

text text text. ¶
155¶ (page number)
text text text text text text text text text text text text text text text 
156¶
text text text text text text text text text text text text text text text 
157¶
etc...

I am trying to have it be

text text text. ¶
(Page break)
25¶(heading 3)
text text text

Here is what I have tried so far
Using a page range of 150 to 230 ( I change the find parameters depending on the pages in the section to help improve on catching other numbers that may be in the document)

Find: [! ]([1-2][0-9][0-9][^13])
Replace: ^13^12\1
Works great gives me a full line page break

But now to change the style.
Everytime I try 
Find: [! ]([1-2][0-9][0-9][^13])
Replace: \1 (using the formating>Style>Heading 3)
it will make the entire previous paragraph heading 3 even though there is a ¶ and page break prior to the heading.

I have tried putting place holders like
Step1:
Find: [! ]([1-2][0-9][0-9][^13])
Replace: ^13^12P\1
Making it "P25"
Step2: 
Find: [P]([1-2][0-9][0-9][^13])
Replace: \1 (Style>Heading 3)
and still the entire previous paragraph is the heading.

According to this site I should be able to do Replace: ^12\1 ((style "Heading 1"))
But all that gives me is the words and not the heading "25 ((style "Heading 1"))" 

Is there a way to inset the wildcard into the replace field? or what am I doing wrong?

Edit: I just tried to add the headings after doing for F&R with ¶ and page break. And the headings are not working correctly. It seems as the ¶ are visually there but are allowing headings to go through them. Unlike done manually. Is there another wild card for ¶ than ^13 that would work as a real ¶?

OLE Error in Word 2013, 2010 and 2007

Posted: 23 Jan 2014 02:52 PM PST

This is a continuation of the discussions at topic "Word 2010 with embedded Excel objects does not release Excel when closing".


(Summary of previous topic) Periodically, Word will throw and OLE error when editing an Excel embedded workbook.  To get past the error, you must manually close Excel from task manager.  Once you can finally close the program, the workbook you were editing becomes a picture.


Behavior same in all versions since 2007.

 

So here is the result of the OLE error and manually closing Excel from task manager:

 

As you are aware, a .docx or .docm file is in effect a zip file with xml pointers to different folders within the file.

 

What is happening to me is:

1.  The Excel spreadsheet is lost/deleted from the internal storage folder.

2.  The Picture image is retained.

3.  The Word document appears to be intact until you try to open the embedded object.

4.  When trying to reopen the embedded file, the ribbon says it is a picture and will not open the Excel worksheet, since it cannot find it.

 

This has GOT to get fixed!

Why is the table formatting in a Word 2010 custom template overridden when I paste text from another document?

Posted: 23 Jan 2014 02:27 PM PST

I'm creating various templates for my office to use for memos, etc. I've created a table with a preferred font (Arial Narrow 11). I don't have a problem using th template from scratch, but when I copy and past a cell from a table from a different document, the text appears either as Calibri 11 (even though that wasn't the original font). What's going on?

 

If I highlight the specific text and copy and paste it there's no problem. This just happens if the cell is highlighted, copied and pasted. This template needs to be used by several other writers, so the easier it is to use the better.

 

Thanks

word 2013 unresponsive while saving

Posted: 23 Jan 2014 01:56 PM PST

While automatically saving a document, unlike previous versions, word 2013, and windows for that matter, become unresponsive for a couple of seconds as the save process seems to take up most of the computer resources. The document in question is a mere ~100kb in size. Is there a way to give the program less priority when saving? This hinders proper work.

Thank you.

troubleshooting "text wrapping" an image

Posted: 23 Jan 2014 01:53 PM PST

HI

 

HI

 

I am working in Word 2007.

 

I have a document that includes images, captions and callouts, each of which are 'grouped' together with text written above and below the image.  I've read that in order to make this document WCAG2.0 compliant/accessible, I must format the image either as 'inline with text' or 'top and bottom'. When I use 'inline with text', it positions the image at the left margin - I want the image centred between the margins. Also, 'inline wth text' seems to disable the 'group' option and I can't group it with the caption or callout.

 

When I use 'top and bottom', and group the caption to it, it move the text which had been below the image to behind it, forcing me to hit Enter several times in order to move the text down the page to below the image.

 

So, the question is, how can I add a caption (and callouts) to an image, group them together and at the same time keep the text that's positioned above and below the image without having to hit Enter several times to move the text down the page and below the image?

 

Help!, Marion

 

 

 

 

Word 2010 will not print.

Posted: 23 Jan 2014 01:45 PM PST

I have Microsoft 7 and Office 2010.  Excel 2010, emails, etc will print.  Only Word 2010 will not print its files.  It just gives me blank pages equal to document length.  I have tried replacing the template file but this did not fix problem.

Dollar amount in words

Posted: 23 Jan 2014 01:35 PM PST

I have a field which merges to word.  The name of the field is "settled".  The field appears in the document when merged as, for example, "$10,000.00".

I have created a field next to it to express the amount in upper case words; {MERGEFIELD Settled\*DollarText\*UPPER MERGEFORMAT}.

This gives me the result of: "TEN THOUSAND AND 00/00".

I need it to be "TEN THOUSAND DOLLARS AND ZERO CENTS".

Is there any expression I can use that would give me this result?

Thanks, Michelle

PROBLEM WITH WORD MAIL MERGE

Posted: 23 Jan 2014 01:18 PM PST

I have Word documents linked to a Excel spread sheet for mail merge purposes.


Everything was working OK until a few days ago when, every time I attempted to merge I stated getting an error report which Word has stop working.

Office 365 - Word crashing whenever I try to create anew document or open a previously made one

Posted: 23 Jan 2014 12:56 PM PST

Whenever I try to open a document I created on a previous version of Word from another PC or try to create a new document, Word says that it has stopped working and forces me to close it.  I am on a laptop that is running Windows 8.1 in case that information is important. Here is a screenshot of what comes up. I have not tested this in the other apps from the package yet.

changing a Word 2010 default

Posted: 23 Jan 2014 12:32 PM PST

I am tired of getting a double space every time I hit a carriage return in Word 2010.  I know how to use the toolbar line spacing tool to "remove space before paragraph" etc. etc. but I waste a ton of time doing this manually over and over again.  If I want two spaces, I'll hit Return 2x.  I don't want Word to assume I want an extra line when I don't.  Is there a way to change the default setting for this function so any Return just goes to the next line vs. the 2nd line? 

 

Thank you.!!

Bar Codes on Envelopes........

Posted: 23 Jan 2014 12:24 PM PST

In earlier versions of Word, when setting up the Envelope option, you could add a barcode above the name in the recipients address.  This was great, especially when sending official mailings or wanting your envelope to look professional - no matter what the reason.


In Word/Office 2010, that option is no longer in the envelope set up section.


How can I add a barcode to the top of the recipients address on an envelope in Word 2010 (Office 2010)?


Thank you for your help.......

Numbering paragraphs in Word 2013

Posted: 23 Jan 2014 11:58 AM PST

I would like to be able to display paragraph numbers in much the same way that line numbers can be displayed:  along the right or left margin in sequential order throughout an entire document.  The catch is that the document already uses a multilevel list as well.  When I try to add paragraph numbering, the multilevel list formatting disappears.  Is there a way to preserve the multilevel list formatting and also show the # of each paragraph?

adding sub chapter captions in word 2010

Posted: 23 Jan 2014 11:12 AM PST

My user wants a document with three levels of headings and wants the figure and table captions to reflect the sections like:

 

Figure 5.1.3-1 or Table 8.1-1, 8.1-2 etc. 

 

The first Table inserted falls under section 5.1.7 and should be labeled 5.1.7-1.  If I change the "Heading starts with Style..." from Heading 1 to heading 3 which is the correct label, the numbering is correct (5.1.7-1, 5.1.7-2 etc).  The next section is under a Heading 2 entry.  5.2.  If I insert the caption without making any changes, the heading comes in as 5.1.9-1 which is the last Heading 3 in the section.  The Caption should be 5.2-1.  When I change the Heading Style from Heading 3 to Heading 2, all prior captions change to Heading 2.

 

Am I doing something wrong?  The heading styles in my document are set up in a Multi-level list per Shauna Kellys web instructions.

 

 

Please help straighten me out.... regards, Lenny33

Keyboard shortcut to open a blank document with a template

Posted: 23 Jan 2014 10:43 AM PST

Hi,

Is there a keyboard shortcut that's equivalent to the Office Button > New > New Document,, which opens the list of available templates? I don't always use the same template for my documents, and it would be really convenient to be able to have a keyboard shortcut to do this.  Pressing CTRL + N just opens a blank document based on the current template, which isn't always what I need.  Thanks!

Multilevel Appendices

Posted: 23 Jan 2014 10:33 AM PST

Hi - I have been following a bunch of the advice about how to create appendix headers but I seem to be missing the boat.


I have a document with multiple appendices.


I defined heading 7 as my appendix heading (A, B, C).


Now I am trying to create sub-headings (A.1, A.2, B.1, B.2, ect)


How do I get the section number to show up correctly.  I looked at the multilevel listing but could not get the section letter to show up.


Thanks in advance.

How to edit a scanned document

Posted: 23 Jan 2014 09:37 AM PST

Can anyone tell me how to edit a scanned document using Office 2010? I have converted it to a word doc but I cant get beyond that on how to edit the actual document itself?
Help Please?!

Changing style's font does not actually change the font!

Posted: 23 Jan 2014 09:18 AM PST

hi everyone

My figure captions are governed by the Captions style, and just now I wanted to change its font to Courier New. However, doing that leaves the caption font unchanged (it stays Times new roman, the same font that the Normal style also has). Changing other properties of the style such as text colour or size does have the expected effect!

can anyone help? Thanks!

A file error has occurred.

Posted: 23 Jan 2014 07:37 AM PST

I created a document in word that has a couple of content control drop down lists and when an option is selected from that list it puts a jpg (from same folder as document) below the content control. I have the folder saved to a network location and if I select a jpg to pull up and try to save the Word document to my desktop everything works fine. However when other people try to select an image and save the document locally they get an error that reads "A file error has occurred."

office 365 home premium do not open after an update

Posted: 23 Jan 2014 06:39 AM PST

Yesterday a two windows updates were installed, then today all the office products are not working, office license expires in June. What must I do I'm planning installing office 2010.

who can help me. Sitting the whole day doing nothing, only trying to figure out the problem.

quick repair failed to respond

online repair said"the page cannot be found" I must try to connect, but I was online.

word, excel, publisher, access that is everything related to office I not working.

Pc running on windows 8.1pro

please help to ease off my frustration.

 

by Mduduzi Sikhondze

What are the productivity savings of autocorrect and other spelling/grammar features in Office

Posted: 23 Jan 2014 06:22 AM PST

I'm thinking there has to be some formula to determine time savings using these features. Anyone have information like this?

voice recognition

Posted: 23 Jan 2014 01:51 AM PST

Hi
I need to use voice recognition but find the mix between commands and text means that there are too many errors. I've trained the thing but it's never going to work. Is there anyway one can TURN OFF the COMMAND facilities and just keep text DICTATION?
I do a lot of text and not much else; I can save a document manually and don't need all the bells and whistles.

Thanks all

How Do I Enable Hindi in Office 2010 Home and Student

Posted: 23 Jan 2014 01:19 AM PST

Hello


I upgraded     the   hardware and   also    upgraded   windows 7   ultimate from  32 to 64 bit  I have   office  2010 home and  student with   Hindi language pack  32 bit  I want to   enable      Hindi   too    how can I do   it     as  I    clicked on Not Enabled    I   was  shown    English      Please   advise   me by    adding   a screenshot of      office program eg   Word on how I may  enable    Hindi  as  it worked  earlier  I want   to      use Hindi   too   besides   English   in Word    Please  Help

 

Thank You

 

 

Entering Chinese characters with AZERTY keyboard

Posted: 23 Jan 2014 12:17 AM PST

I want to create documents with simplified Chinese characters using Word 2010 Family and Student Edition. I have already installed English, French and Chinese as available languages, but it seems to me that QWERTY is the only possible choice of keyboards for Chinese input. Here in France we all have the AZERTY keyboard. How can I use the AZERTY keyboard while entering Chinese characters? French with the AZERTY keyboard is my default language. 

MS Word - Spell Check not working all correct boxes checked/not checked

Posted: 22 Jan 2014 11:13 PM PST

Can someone PLEASE help me. I am struggling with MS word, 2007 - I have checked and ensure all the check boxes is checked as everyone has suggested but it is not fixing the problem. I have even compared it to my spell checker settings in outlook, where everything works, yet in word it does not work. Please help I have urgent documents to send out and am busy copy and pasting between word and outlook.

Intermittent 'Not Responding' on Microsoft Word 13 (and Office 13) on Windows 7

Posted: 22 Jan 2014 10:00 PM PST

The problem I'm having is when I'm trying to use Microsoft Word 13 (actually, all of Microsoft Office 13, Excel, Outlook, etc.), I get a constant freezing and "Not Responding" error. Word doesn't crash. Just when I'm typing, it'll freeze, then unfreeze... I'll type some more, then it'll freeze again, then unfreeze. It's incredibly frustrating. And it's with every document.

I've already removed all the add-ins. I've uninstalled and re-installed twice. I've done the "fix-it".  The Event Log viewer doesn't show any of the "Not Responding" errors. I disabled the hardware graphics acceleration. I also saw that there may have been compatibility issues with Security Essentials, so I uninstalled that, but I'm still have the same problems and it's across all of Microsoft Office. I believe I have all the latest updates, patches and fixes too. 

Is there some sort of compatibility issue in Windows 7 with MS Office 13?

email direct from word doc

Posted: 22 Jan 2014 08:40 PM PST

Im trying to email a ms word document directly from word but it wont work. error says... no email program is associated. i have windows 8.1 and when i go to set default mail there IS an assoc mail app. windows "mail" app is set as the default. why wont this "mail" app allow me to email directly from word???

Word Newsletter formatting is lost when sent as an email

Posted: 22 Jan 2014 08:38 PM PST

I created a newsletter using a Word template and tried to email it using the "send as" function. I tested it on my own Outlook and when the content arrived the formatting was all messed up.  I don't want to attach the content.  Word, Outlook & Windows 7.

Office 2013

Posted: 22 Jan 2014 06:26 PM PST

Cannot Save As new documents or amended documents in both word and excel, this was working before

MS Word 2007 - Prevent MacroButton from Printing

Posted: 22 Jan 2014 05:21 PM PST

Hello,

 

I have a MacroButton on my document with a macro assingned to print only page 1 of the document.  Page 1 is where the macrobutton is located.  Can someone please tell me how to print this page without the gray macrobutton field showing?

 

Thank you

Use Mail Merge to Print to a roll Continuous of Direct Thermal Labels

Posted: 22 Jan 2014 03:41 PM PST

How do I create a custom label using Word's mail merge feature where the label are a roll of generic Continuous of Direct Thermal Labels – NOT pin feed?

what is the keyboard shortcut to go to previous tab

Posted: 22 Jan 2014 03:39 PM PST

what is the keyboard shortcut to go to previous tab