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Assignment to more than one Admin Project Microsoft Project

Assignment to more than one Admin Project Microsoft Project

Assignment to more than one Admin Project

Posted: 15 Dec 2004 03:55 AM PST

MartinG --

You can assign resources to multiple administrative projects if that is
appropriate. The only consequence of which I can think is that resources
can never hide administrative tasks on their timesheets in PWA, which will
make the timesheet cumbersome if you add them to too many administrative
projects. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"MartinG" <microsoft.com> wrote in message
news:com... 

Heavily Customized PP help

Posted: 14 Dec 2004 02:47 PM PST

In article <com>,
wkgeneral <microsoft.com> wrote:
 

wk,
You're welcome. After I sent my reply I realized that the Organizer
really contains the "report" you were asking about.

John

Can't add items for 2005

Posted: 14 Dec 2004 01:47 PM PST

Click on Tools | Options and select the View-tab.

Look for the field "Date format". Select a date format that shows years.

"Jess" wrote:
 

Milestone Symbols in project's calendar

Posted: 14 Dec 2004 12:19 PM PST

Gerard, Thanks for responding back. I'm trying to add symbols such as a
diamond to represent one milestone and a triangle to represent another in
projects calendar view. I can get this view in the gantt but it turns to
bars in the calendar view. Is there a way to keep the symbols in the
calendar view?

"Gerard Ducouret" wrote:
 

forcast the budget implications of staffing

Posted: 14 Dec 2004 08:25 AM PST

Hi George,

Using a "Resoure Usage" view, you will be able to see the allocations for an
employee by whatever timescale you choose. Once in that view, select
"Format" then "Timescale" and you can adjust the timescale to show "Months"
and "Weeks" (the version of Project you use will dictate whether you have 2
levels of timescale or 3). I find Months/Weeks useful because you can see
whether folks are allocated around 40 hours / week. Also, if you right click
on the right side (or time-phased) of the screen, you can add or delete rows
for further analysis (see below for specifc fields).

As for the second part of your question, you've switched from a forecasting
to a managing and tracking issue. Typically, we'll use project to enter
actual hours for tasks by resource. If the rates are set up properly for
each resource and all of your tasks (either high level or detailed) are
captured, you should be able to both baseline at the beginning (which will
give you a "budgeted amount") AND enter actual hours... which will give you
"actual cost." This is not something that you can do overnight if you are
trying to develop a fully robust management system.

I use this method every day for my clients, but our processes have been in
place for a while. I also compare what was submitted in terms of hours on my
schedules to what was billed to the program. Being disciplined about this...
you can achieve realistic results with very little varience plus you get the
added benefit of project management reporting and analysis with MS Project.

Back to your first question, you can add Baseline Work & Cost to the Task
Usage view as well as Actual Work, Actual Cost, and Overallocation.

I have a couple custom views that shows summary level data as well as
detailed Earnved Value data. You can do the same thig with the "Task Usage"
view to look at the same type of data at the project or task level instead of
from a resource perspective.

Also, I know lots of people either try to or actually use ODBC connections
or macros to populate Project with actuals from other systems. This is an
option, but we usually enter this stuff manually for the most control over
and subsequent analysis of our data. Since there are a lot of calculations
going on behind the scenes in Project, I try to avoid automated entry into
the system where possible (with the exception of Project Server, of course).

Hope this helps!

Ian Coletti, PMP

"GeoFru" wrote:
 

Proper Leveling Techniques

Posted: 14 Dec 2004 03:58 AM PST

In the case of the single resource across 10 tasks use "No links" and "No Priorities"
Level manually by ID.
The ID is the technical "order" of events but as you say there is no order so just do it by ID
because you don't care.Attach the lowest ID and highest ID in the set to milestone tasks and allow
the rest of your plan to attach to those via constraining links. Collect or enter actuals vs. each task and
move the tasks up in the ID "order" (drag and drop) in the task table on the left of the Gantt
and then relevel that resource only, again by ID. That is move the tasks up in the order that have
actual daily completeness or progress made on them This then tracks the reality of the situation.
To level that single resource only; highlight a task with that resource in split screen and highlight
the bottom screen when in resource usage view. Call leveling, Level that resource only.
Don't bother with dragging and dropping the colored bars in the graphical right hand screen
as it adds constraints, drag and drop the task rows in the table. The above may not be explicitly
exact but the concepts of level a single resource by ID; "No links" and "No Priorities";
and using the split screen is there, takes a little practice

I like Steve's answer about using a single task. But if you really need to know which illustrations
are complete "sooner" rather than later then ten tasks is a fine way to do it. At least as a model which
can be utilized in other situations as well, probably not for single hour tasks but day long ones for sure.
There is a huge advantage to the multiple tasks because it removes constraints on other activity that may
be dependent on having at least one of those illustrations available. The set of 10 as a single task
may becomes a hidden constraint in itself. There is no reason for example that another resource
that could be adding anotations to those illustrations (or color) should not be "In the know" that
some of items in the set of ten are indeed complete; and ready for additional effort. Plus
traditional management places a much higher importance on knowing how many of the illustrations
are done rather than how you have optimized the flow of work thru that resource. So to get
real value out of your efforts you need a scheduling approach that both "plans" and increases
performance by explicitly defining and tracking focused effort on single tasks with as few buffers
as possible.


"Steve House [MVP]" <send.hotmail.com> wrote in message news:phx.gbl... 

Summary task duration incorrect

Posted: 13 Dec 2004 03:49 PM PST

Hi,

You probably have to change the definition of "a day" in Tools, Options,
Calendar.
Project works in minutes and conversion to days is acording to that value
You amy see Mon-Fri in your graphics, but whetn the Options say a day is 6
hours the numerical value chown will not be 5 but 6.67
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"John V" <mchsi.com> schreef in bericht
news:O2Bvd.497881$.. 
It 
instance, 

from msproject 2000 to msproject98

Posted: 13 Dec 2004 02:03 PM PST

Thank you JackD! I realize that MSP98 is a little long in the tooth now,
but I can't seem to get this site to buy into something a little more up
to date!

Once again thanks for the pointers.

best regards

loz



JackD wrote: 

Project: multiple resources no increase in duration

Posted: 13 Dec 2004 01:29 PM PST

Becky

the easiest way to get round this automatic calculation proejct is doing is
to split the screen [Window-split] this will give you more information on the
task. Regardless of what Project does when changing this - you can just enter
the correct information in, but be wary of Effort Driven and the Task Type -
I alway use Fixed Duration so project does change the durations on me.

In this window it is easy to just enter in the correct information, duration
and resource. Project will allow you to enter in the duration and resource
information once, when you go back to make changes project will start
changing things. There are lots of articles on why this happen (I just read
on by MPV).



"Becky0865" wrote:
 

How to Email Project reports

Posted: 13 Dec 2004 11:59 AM PST

you can email them the mpp file and use a microsoft
project viewer for viewing and reporting like
www.projectviewercentral.com

Also, Housatonic Software(www.housatonic.com) offers a
webserver product that allows you to automatically email
project information.

 
com>, 
program I can generate a 
print them--no option 
managers at my place have 
Project. I need to be able to 
without them having to have 
capture each of the reports 
MS procect on their 
built-in Reports 
someone without 
website at: 
several options. 

Managing Closed Projects???

Posted: 13 Dec 2004 08:35 AM PST

Is there anything programmatically that can be done?

Seems like it would be simple enough to create a isClosed bit column and
alter the Stored Procedure to not show these by default...




"Dale Howard [MVP]" <dale(dot)howard(at)msprojectexperts(dot)com> wrote in
message news:%phx.gbl... 

Problem with "analyse timescaled data in Excel"

Posted: 13 Dec 2004 02:34 AM PST

You're welcome, Angus :-)

Mike Glen
MS Project MVP





Angus Duncan wrote: