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Summary Tasks not 'Rolling Up' Microsoft Project

Summary Tasks not 'Rolling Up' Microsoft Project

Summary Tasks not 'Rolling Up'

Posted: 21 May 2004 03:41 AM PDT

Thanks Rob, I spent ages looking in my 'Bible' and in Projects Help pages but could't find the info that you supplied
Cheer
Have a good weekend !

MSP Versus Primavera

Posted: 21 May 2004 01:21 AM PDT

Hi, Rod

Thanks for that. What you've said concurrs with my general experience. Personally, I think it's more an "education" issue for the bosses. The company's history is steepd in "politics, pretty pictures and gut-feel" as opposed to quantifiable evidence provided by a correctly administered programme. According to some bosses, the project data is only right "...if the client says so"...therefore, if the client is using Primavera, by defintion the software must be right.

If you could make the same living out of either MSP or Primvera, which would you choose, and why?

James.

Handling TBA

Posted: 20 May 2004 08:01 PM PDT

Thanks a lot !
Gérard

"SSF" <ssf at btconnect dot com> a écrit dans le message de
news:phx.gbl... 
necessary) 
certain 
tasks 
portion 
the 
you 

Project to Excel

Posted: 20 May 2004 01:21 PM PDT


Kevin,
Just a caution. Paste links will work but they have to be used with care
because they are prone to corruption. It's been a long time since I used
them but as I recall, if the Project file or Excel file is moved to a
different location the past links may not follow. Also, whether is is
apparent or not, a paste link has a component in both the source
document and destination document. When links are broken, the source
document should be saved first and then the destination document. If
both documents aren't saved there will be fractured link segments
remaining.

John

Gantt chart export?

Posted: 20 May 2004 12:16 PM PDT

Hello David,

If you like the format and look of the webpage but would
like to add the graphic image of the Gantt, you can.
Zoom out of the Gantt chart using View --> Zoom -->
Entire project.
Use the select all of the tasks in the task sheet.
Click the Copy picture button on the Standard toolbar and
capture the screen as a GIF image.
Save the file as a Web Page. Use the existing export
map "Export to HTML using the Standard template".
In the Export Wizard - Map Options page, click the option
for "Include Image file in HTML page".
Browse for the Gif.
Finish and now the Web page includes the Gantt chart
image.

Hope this helps.
Julie
 
timelines for the installations of multiple, yet seperate
pieces of equipment. I need to be able to transmit the
graphic image of the Gantt chart to coworkers in Europe
that do not have Project, in a form they can work with
for basic understanding of my schedualing. I have
published it as a PDF file but they complain things are
too small with the detail I am using in each timeline. I
looked at exporting to webpage, but I can not keep the
graphic nature of the Gantt. 

Installing Project 2003 on Windows Terminal Server

Posted: 20 May 2004 12:10 PM PDT

Once installed, there is not much management of Project 2003 standard...
are you using it for remote access? If not, best, IMHO, keep it on the
desktop (or at least same place as rest of Office apps ... if on Term
Server, then so be it).

Hope this is useful to you. Let us know.

rms




gf wrote: 

reallocation of work for person on vacation

Posted: 20 May 2004 09:55 AM PDT

Kevin --

It sounds like you planned with good intentions, and then the "real world"
impacted your project plan! :) If you are not doing so already, I would
recommend that you conduct a variance analysis session after every reporting
period to determine what is happening with your project. I personally
perform three types of variance analyses: Schedule variance (Start and
Finish date slippage), Work variance, and Cost variance. The Schedule
variance analysis would have caught your situation. After analyzing the
schedule slippage on that task, and its cause (scheduled vacation), I would
then conduct a plan revision session to determine what is the best method of
deal with the variance. In your situation, it was to reapportion the work
to the two available resources on the task.

Unfortunately, Microsoft Project simply is not capable of doing the high
level thought required to reapportion the work the way we did. Frankly, if
it WERE capable of doing it, why would they need us to manage the project?
HA! :) Anyway, thanks for asking the question, and thanks for your kind
"thank you" as well. Good luck, my friend!

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"Kevin Neher" <microsoft.com> wrote in message
news:com... 
manually. I can see how that would not be too bad for planning purposes
(one time setup). I guess in simplifying my question, I didn't tell the
full details, which is that I originally planned this task to happen earlier
when it didn't conflict with the vacation, but now upstream tasks are
sliding, which is causing the date for this task to slide into the person's
vacation. As things upstream adjust left and right on a weekly basis, I was
hoping that I wouldn't have to manually adjust the effect on the schedule,
but it looks like I might. 

Resource allocated to ongoing task

Posted: 20 May 2004 09:23 AM PDT

Hi Lynne,

Welcome to this Microsoft Project newsgroup :-)

You could try changing the availability for that resource. From the
Resource Sheet view, double click the resource in question, and enter his
start date in the first Availabe From.. cell.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP

lynne baker wrote: 

Remove Vacation day

Posted: 20 May 2004 08:21 AM PDT

Hello George,

Instead of date constraint on the followinfg tasks, haven't you some actual
start ?

Gérard Ducouret

"George Wilson" <microsoft.com> a écrit dans le
message de news:fcf001c43e9d$6130eb40$gbl... 

Master Resource Pool

Posted: 20 May 2004 07:32 AM PDT


Cheryl,
I did some more research with the master resource pool concept and here
is what I determined.

When I said I thought a master resource pool worked when I tried it a
couple of days ago, I was only half right. To better understand what is
happening, the basic structure of a Project master file must be
examined. A dynamically consolidated master (i.e. master file with
linked inserted projects) is only a file of pointers to the subproject
files. Unless data is specifically entered into the master file itself a
master consisting only of subprojects has no data in and of itself. When
that concept is applied to a master resource pool with inserted
individual resource pools, the master resource pool has no resources
itself. That is why you do not see any resources when you try to assign
resources from the master. However, if one or more resources is entered
onto the Resource Sheet of the master itself, those resources (and only
those) will be available for assignment. That is actually what I did two
days ago so I got misleading results.

Basically the bottom line is that because of the structure of master
files in Project, a master resource pool made of up individual resource
pools will not work.

Ok, now that you can't get there from here, here is my suggestion. Even
though you did not want to have a single common resource pool for all
functional areas, that is the way to go. I would identify each
functional area as a resource group and create filters for each group
such that functional managers can apply the filter and see only their
resources.

I hope this clarifies what is happening and gives you a viable
alternative.

John

Uninterrupted task?

Posted: 20 May 2004 07:00 AM PDT

Hello Mike,

Very interesting trick !

Gérard Ducouret

"Mike Glen" <glenATmvps.org> a écrit dans le message de
news:phx.gbl... 
8 
at 

Salaried Exempt Employees vs. Actual Hours

Posted: 20 May 2004 06:57 AM PDT

Hi James & John,
Another possible option is to change the way you are
tracking the actual work. Track anything over 40 hours
per week using actual overtime field. If you set the
overtime rate for the resource as zero any work over 40
will cost nothing. You will still have the total amount
of actual work, but only accrue costs for the 40 hours.

Hope this helps.
Julie 
Number1 or 
exempt. You could also 
actual hours and 
cost tracking 
an hour paid. 

Columns Cut off

Posted: 20 May 2004 06:46 AM PDT

You could try these approaches ... but I expect you will find the results
unsatisfactory.

First, change the display resolution to something like 1600x1024. That
should give you a resolution that will enable you to display all the columns
you want. Unfortunately, at that resolution, the text will be so small as
to be almost illegible.

Alternatively, you might want to try using word wrap. Make the columns
narrower and make the row heights larger. Wordwrap will occur at a space.
This works for fields such as "Task Name" and date fields, but won't work on
Precessors or Successors since a space is not used as a separator.





"terrapinie" <com> wrote in message
news:google.com... 

wrong date on gantt chart compared to project dates

Posted: 20 May 2004 02:44 AM PDT

You're welcome, Lynne :-)

Mike Glen
MS Project MVP


lynne baker wrote: 

Confusion with BCWP

Posted: 20 May 2004 02:21 AM PDT

Morning Julie

Thanks for responding with such a comprehensive answer. I understand what you mean and have some additional questions. I've emailed you off-group

Hope you don't mind

Thanks again
Vers

Gantt tracking controlled by something besides time?

Posted: 19 May 2004 10:11 PM PDT

Interesting question. I developed a maintenance scheduling system (for
buses, but the general issues and approach mirror your issues).

The glib (and, actually, accurate) answer is the project is for projects
(PMI defines them as unique occurances) not for processes (repeated
operations). While it _is_ possible to make Project work for processes, it
isn't the appropriate tool. As others will tell you, you can "force"
project to handle processes, but it isn't pretty.

Your real issue is that you are looking at two separate (actually 3)
processes: flight schedules, maintenance schedules (which are both
dependent on and independent of flight schedules) and crew schedules.

I strongly advise you to research other software applications for these
areas. Although you can put a lot of effort into making Project handle
these items, you will get much more "bang for your buck" (or hours of
overtime <sad grin>) by investing your time and effort in researching and
implementing a product tailored to your industry's unique requirements.

If I were the regulatory agency (you don't say where you are) I would regard
your current scheduling approach as workable but marginal. I think you
might find it useful to talk with agency staff to see if they can put you in
touch with similar-sized carriers (not competitors, obviously!) to discuss
with them the approaches they have successfully used.

You came to the Project newsgroups to find out how to use Project. I'm a
strong supporter of MS Project but this is one occasion when I would
enthusiastically encourage you to search elsewhere for a solution.

Regards
JLB, PMP


"PerryRT" <perryrt(remove-el-spam-ola)@hotmail.com> wrote in message
news:com... 
scheduling and planning aircraft maintenance for a fleet of aircraft. 
most (hopefully all!) is scheduled and is based on one of three things -
date, aircraft flying hours, or aircraft cycles (number of landings.) 
aircraft is going to be used when, how much it is going to fly, etc. 
(I'm using 2000, incidentally) and let it show visually in a Gantt chart
(and resource graphs), so I can see when aircraft flight requirements
conflict with aircraft maintenance requirements and what work is going to
happen when. 
provided in the flight planning (approximate times and cycles) turn into
automatic "target dates" for maintenance actions. And off hand, without
getting DEEPLY into VBA (which I'm not good at), I don't see how to do it. 
flight times of the flights accomplished since last update, and
automatically be able to see how that affects my maintenance plan (what's
going to slide or move up based on more or less time on the aircraft?) 
overtime. 
flexible program there's got to be a way, somehow..... 

what's the usage of estimate duration

Posted: 19 May 2004 08:16 PM PDT

There is no difference except 2d? is means that the 2d is an estimate and
not yet confirmed. 2d is confirmed as a best prediction. There is a filter
for all tasks with estimated durations.

--
For VBA posts, please use the public.project.developer group.
For any version of Project use public.project
For any version of Project Server use public. project.server

Rod Gill
Project MVP
For Microsoft Project companion projects, best practices and Project VBA
development services
visit www.projectlearning.com/
"miao jie" <microsoft.com> wrote in message
news:com... 
example: duration is 27 day?). when I ajust the duration manually, the
duration will be removed "estimate" sign automatically ( for example,
duration is 25 day). 
the usage of "estimate"? any body can bring me out? thanks in advance :)

how to use LinkedFieldID to show linked field ID

Posted: 19 May 2004 10:39 AM PDT

You're welcome, Denis :-)

Mike Glen
MS Project MVP

Denis wrote: 

How do I handle tasks that finish ahead of schedule?

Posted: 19 May 2004 09:31 AM PDT

OK, that explains it. I will try out your ideas. Thank you for your help.

Henrik

"JulieS" <microsoft.com> wrote in message
news:f41201c43dc1$5e9ff420$gbl...