Assignment to more than one Admin Project Microsoft Project |
- Assignment to more than one Admin Project
- Heavily Customized PP help
- Can't add items for 2005
- Milestone Symbols in project's calendar
- forcast the budget implications of staffing
- Proper Leveling Techniques
- Summary task duration incorrect
- from msproject 2000 to msproject98
- Project: multiple resources no increase in duration
- How to Email Project reports
- Managing Closed Projects???
- Problem with "analyse timescaled data in Excel"
| Assignment to more than one Admin Project Posted: 15 Dec 2004 03:55 AM PST MartinG -- You can assign resources to multiple administrative projects if that is appropriate. The only consequence of which I can think is that resources can never hide administrative tasks on their timesheets in PWA, which will make the timesheet cumbersome if you add them to too many administrative projects. Hope this helps. -- Dale A. Howard [MVP] Enterprise Project Trainer/Consultant http://www.msprojectexperts.com "We wrote the book on Project Server" "MartinG" <microsoft.com> wrote in message news:com... |
| Posted: 14 Dec 2004 02:47 PM PST In article <com>, wkgeneral <microsoft.com> wrote: wk, You're welcome. After I sent my reply I realized that the Organizer really contains the "report" you were asking about. John |
| Posted: 14 Dec 2004 01:47 PM PST Click on Tools | Options and select the View-tab. Look for the field "Date format". Select a date format that shows years. "Jess" wrote: |
| Milestone Symbols in project's calendar Posted: 14 Dec 2004 12:19 PM PST Gerard, Thanks for responding back. I'm trying to add symbols such as a diamond to represent one milestone and a triangle to represent another in projects calendar view. I can get this view in the gantt but it turns to bars in the calendar view. Is there a way to keep the symbols in the calendar view? "Gerard Ducouret" wrote: |
| forcast the budget implications of staffing Posted: 14 Dec 2004 08:25 AM PST Hi George, Using a "Resoure Usage" view, you will be able to see the allocations for an employee by whatever timescale you choose. Once in that view, select "Format" then "Timescale" and you can adjust the timescale to show "Months" and "Weeks" (the version of Project you use will dictate whether you have 2 levels of timescale or 3). I find Months/Weeks useful because you can see whether folks are allocated around 40 hours / week. Also, if you right click on the right side (or time-phased) of the screen, you can add or delete rows for further analysis (see below for specifc fields). As for the second part of your question, you've switched from a forecasting to a managing and tracking issue. Typically, we'll use project to enter actual hours for tasks by resource. If the rates are set up properly for each resource and all of your tasks (either high level or detailed) are captured, you should be able to both baseline at the beginning (which will give you a "budgeted amount") AND enter actual hours... which will give you "actual cost." This is not something that you can do overnight if you are trying to develop a fully robust management system. I use this method every day for my clients, but our processes have been in place for a while. I also compare what was submitted in terms of hours on my schedules to what was billed to the program. Being disciplined about this... you can achieve realistic results with very little varience plus you get the added benefit of project management reporting and analysis with MS Project. Back to your first question, you can add Baseline Work & Cost to the Task Usage view as well as Actual Work, Actual Cost, and Overallocation. I have a couple custom views that shows summary level data as well as detailed Earnved Value data. You can do the same thig with the "Task Usage" view to look at the same type of data at the project or task level instead of from a resource perspective. Also, I know lots of people either try to or actually use ODBC connections or macros to populate Project with actuals from other systems. This is an option, but we usually enter this stuff manually for the most control over and subsequent analysis of our data. Since there are a lot of calculations going on behind the scenes in Project, I try to avoid automated entry into the system where possible (with the exception of Project Server, of course). Hope this helps! Ian Coletti, PMP "GeoFru" wrote: |
| Posted: 14 Dec 2004 03:58 AM PST In the case of the single resource across 10 tasks use "No links" and "No Priorities" Level manually by ID. The ID is the technical "order" of events but as you say there is no order so just do it by ID because you don't care.Attach the lowest ID and highest ID in the set to milestone tasks and allow the rest of your plan to attach to those via constraining links. Collect or enter actuals vs. each task and move the tasks up in the ID "order" (drag and drop) in the task table on the left of the Gantt and then relevel that resource only, again by ID. That is move the tasks up in the order that have actual daily completeness or progress made on them This then tracks the reality of the situation. To level that single resource only; highlight a task with that resource in split screen and highlight the bottom screen when in resource usage view. Call leveling, Level that resource only. Don't bother with dragging and dropping the colored bars in the graphical right hand screen as it adds constraints, drag and drop the task rows in the table. The above may not be explicitly exact but the concepts of level a single resource by ID; "No links" and "No Priorities"; and using the split screen is there, takes a little practice I like Steve's answer about using a single task. But if you really need to know which illustrations are complete "sooner" rather than later then ten tasks is a fine way to do it. At least as a model which can be utilized in other situations as well, probably not for single hour tasks but day long ones for sure. There is a huge advantage to the multiple tasks because it removes constraints on other activity that may be dependent on having at least one of those illustrations available. The set of 10 as a single task may becomes a hidden constraint in itself. There is no reason for example that another resource that could be adding anotations to those illustrations (or color) should not be "In the know" that some of items in the set of ten are indeed complete; and ready for additional effort. Plus traditional management places a much higher importance on knowing how many of the illustrations are done rather than how you have optimized the flow of work thru that resource. So to get real value out of your efforts you need a scheduling approach that both "plans" and increases performance by explicitly defining and tracking focused effort on single tasks with as few buffers as possible. "Steve House [MVP]" <send.hotmail.com> wrote in message news:phx.gbl... |
| Summary task duration incorrect Posted: 13 Dec 2004 03:49 PM PST Hi, You probably have to change the definition of "a day" in Tools, Options, Calendar. Project works in minutes and conversion to days is acording to that value You amy see Mon-Fri in your graphics, but whetn the Options say a day is 6 hours the numerical value chown will not be 5 but 6.67 HTH -- Jan De Messemaeker Microsoft Project Most Valuable Professional http://users.online.be/prom-ade/index.htm 32-495-300 620 "John V" <mchsi.com> schreef in bericht news:O2Bvd.497881$.. It instance, |
| from msproject 2000 to msproject98 Posted: 13 Dec 2004 02:03 PM PST Thank you JackD! I realize that MSP98 is a little long in the tooth now, but I can't seem to get this site to buy into something a little more up to date! Once again thanks for the pointers. best regards loz JackD wrote: |
| Project: multiple resources no increase in duration Posted: 13 Dec 2004 01:29 PM PST Becky the easiest way to get round this automatic calculation proejct is doing is to split the screen [Window-split] this will give you more information on the task. Regardless of what Project does when changing this - you can just enter the correct information in, but be wary of Effort Driven and the Task Type - I alway use Fixed Duration so project does change the durations on me. In this window it is easy to just enter in the correct information, duration and resource. Project will allow you to enter in the duration and resource information once, when you go back to make changes project will start changing things. There are lots of articles on why this happen (I just read on by MPV). "Becky0865" wrote: |
| Posted: 13 Dec 2004 11:59 AM PST you can email them the mpp file and use a microsoft project viewer for viewing and reporting like www.projectviewercentral.com Also, Housatonic Software(www.housatonic.com) offers a webserver product that allows you to automatically email project information. com>, program I can generate a print them--no option managers at my place have Project. I need to be able to without them having to have capture each of the reports MS procect on their built-in Reports someone without website at: several options. |
| Posted: 13 Dec 2004 08:35 AM PST Is there anything programmatically that can be done? Seems like it would be simple enough to create a isClosed bit column and alter the Stored Procedure to not show these by default... "Dale Howard [MVP]" <dale(dot)howard(at)msprojectexperts(dot)com> wrote in message news:%phx.gbl... |
| Problem with "analyse timescaled data in Excel" Posted: 13 Dec 2004 02:34 AM PST You're welcome, Angus :-) Mike Glen MS Project MVP Angus Duncan wrote: |
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