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Microsoft Word - Mail Merge

Microsoft Word - Mail Merge

Mail Merge

Posted: 29 Jan 2014 03:18 PM PST

I have set up my data base in excel (.csv) and continued to mail merge.  It stops after printing only 2 of the 500 items.  Can  anyone explain  why?

Copying and pasting into Outlook or Word gives wrongly formatted text

Posted: 29 Jan 2014 03:10 PM PST

Hi,

I would be grateful if someone could help me please.

I have tried unsuccessfully to copy and paste some text from a Notepad document I saved. 

What happens is that when pasted into Word 2013 or Outlook 2013 the formatting just goes to pieces and it almost seems like it creates line feeds after every couple of words.

I have looked online and the Article ID: 2697462 and it seems to indicate this is a known bug.  The resolution seems to be to redownload Click to Connect within Skype. 

I have tried this without success - maybe I  did something wrong, so I removed Skype. Still the same problem.  

I have run checks for Viruses and Malware which are negative.

Can someone guide me through to a solution please?

Thanks in advance

Pete

Turn off pop up with URL displayed

Posted: 29 Jan 2014 02:36 PM PST

When I hover over anything with a URL in Word or Outlook (using Word as word processor) I get a pop up with the URL displayed in it. How do I turn this off? Thank you in advance.

In Word 2013, how do I get an inserted image to fill the entire page by default.

Posted: 29 Jan 2014 01:56 PM PST

I have been using Word 2000 to prepare my photo reports.  I have a template that I use just for photo reports.  I hit a shortcut key, select the photo, hit enter, and the photo fills the entire 8x11 page, with the exception of a small area at the bottom, which I use to add a description of the photo.  I have upgraded to Word 2013 and run into a problem.  Now when I insert the photo it fills only a portion of the page.  I must manually drag the corners of the photo to get it to fill the entire page.  With 2000 I was able to complete a 20 page photo report in a matter of a few minutes.  This now takes me two to three times longer, since I have to manually adjust each photo to fill the page.

I'm sure there must be an easy solution, and am hoping someone here can point me in the right direction.

Thank you,

Duke

word--review modes. getting a clean form (Word 2010)

Posted: 29 Jan 2014 01:27 PM PST

Is there an article somewhere that lays out the procedures and modes of changes and review. Between "Mark as Final" under --File--info--protect document, and the enable editing choice, and the options under Review, and compatibility vs Convert, and finally the protection devices, I am totally confused. My secretary and I (she uses an older version) could not figure out how to remove with finality the showing of tracked changes on an AIA document. I finally had to send on in pdf mode. I had this issue last week and  incorrectly thought I had it figured out--namely by going to the permissions and doing Mark as Final, and then going to "accept changes" it would work, but when I save  in clean form (and I do get a clean form by choosing the "Final" option after mark as final), as soon as I attach or re-open, it shows all changes from the beginning of time--literally changes made a year ago on an unrelated transaction and I cannot make a permanent clean form. None of these problems with word perfect, sad to say.


Summary: Between all the modes, on top of which is a variety of protection modes, my accept changes and other view modes either get ghosted or else are virtually impossible to deal with. I can never tell which matrix is responsible for which modes, and there are seemingly a number of different matrixes operating simultaneously.  How specifically do I save a clean form which will open as such, and then allow myself the choice--with that clean form--of sending in a protected or unprotected mode.? Thanks in advance to anyone who can help.

Word 2010 - Page Layout Problems

Posted: 29 Jan 2014 01:08 PM PST

The margins will not respond when using 8.5x11 portrait layout.  Doesn't show appropriately in "view" mode either.  Ruler only shows 7x9. 

Other layouts work fine.  Please assist!  Thanks in advance.

Interactively using checkboxes in Word

Posted: 29 Jan 2014 11:19 AM PST

I have the following setup:

     Checkbox (Yes)                                           Checkbox (No)

A. Checkbox (...)
B. Checkbox (...)
C. Checkbox (...)
D. Checkbox (...)


I want to do the following:
- Enable the Yes and No checkboxes always.
- Disable the A-D checkboxes as a default. If the No checkbox is selected (checked), keep them disabled. If the Yes checkbox is selected (checked), enable them so that the user can check one of them.

Note: My document has a few of these "questions". So, it may be a bit more tricky than meets the eye.

Any suggestions?

Also - I am using Word on both the Mac and Windows. If necessary, I will use a Windows solution.

Word 2013 (Not Responding) when I Save As

Posted: 29 Jan 2014 10:38 AM PST

I have a reproduceable issue whereby 'save as' causes Word 2013 to hang.  As soon as save a document with a new file name in any location (mapped drives, desktop, etc., word stops responding for a 45 - 60 seconds, shows (not responding), and then returns.  The document saves just fine.  This behavior is the same whether or not I actually make any changes.  I've also converted the documents to remove 'compatibility mode' but the problem persists.  The symptom does NOT exist when I use the 'save' function - only 'save as' and change the title.

Also, the symptom does NOT exist when I create a new document in word.  The documents in question were originally created multiple versions ago.  I suspect there's something weird embedded in the template, fonts, etc..  I have several co-workers with the same issue - anyone else come across this?  

thanks!!

Equations disabled on word 2013

Posted: 29 Jan 2014 09:50 AM PST

So, i can't enter equations on Word 2013 because the equation icon on the insert tab has been disabled. The symbols icon works fine. On power point, its the other way round - equations work, but symbols is disabled.

Errior message when attaching word documents to hotmail

Posted: 29 Jan 2014 09:44 AM PST

Hi

I have started to get the following error message when trying to attach Word documents:

Microsoft Word 15.0

Sorry, something went wrong and Word was unable to start. (25)

 

A similar thing happens with Excel:

Microsoft Excel

Not enough memory to run Microsoft Excel. Please close other applications and try again.

 

Although after clicking OK the files do attach, it is most annoying!

 

Is there a solution?

 

Thanks

Word 2013 - Chart "Edit data" window does not appear

Posted: 29 Jan 2014 09:36 AM PST

Hi there. I'm editing quite a few bar charts in Word 2013, and I've encountered a fairly aggravating problem. I'm trying to paste in new data from Excel 2013, but when I right click the chart and select "Edit data" (or select it from the ribbon) the data editing window does not appear and nothing seems to happen. I've made sure that it isn't being hidden behind another window. Selecting "Edit data in Excel 2013" will open the data in Excel, but the charts will not automatically incorporate new rows of data and the blue border that indicates the data being used for the chart does not appear either. This is very frustrating, since I'm then forced to copy another chart that has the correct number of rows and hope that the editor function works while I modify it. Am I doing something wrong? Has anyone noticed this problem before? Thanks for your time!

Can you change the default positions of options within the Right Mouse Click in Word 2010? Not Intuitive.

Posted: 29 Jan 2014 09:05 AM PST

It is really getting on my nerves that the Right Mouse click button options are not intuitive in Word 2010.  I know I can also use the Ribbon Bar, but this is equally annoying.  Can I change the positioning of the option that is associated with an action? All of the examples I have relate to the table, but that's because I'm primarily working with tables right now.

Example 1:  User wants to add a row in the middle of a table.  When the user right mouse clicks on the left margin of the table, then clicks the "Insert >" option, the options are ordered as follows:  1) Insert columns to the left, 2) Insert columns to the right, 3) Insert rows above, and 4) Insert rows below.  If clicking on the left margin, wouldn't the logical options of inserting Rows appear before columns? 

Example 2:  User wants to paste a row in the middle of a table.  When the user right mouse clicks where the row should go, the icon options are ordered as follows:  1) Nest in table, 2) Merge, and 3) Insert as New Row.  I would thing #3 is the one most often used.  Why is it third?

Example 3:  Table of 2 columns by 10 rows.  Two cells in the left column were merged, but now the user wants to split the cells again.  When the user Right Mouse clicks on a cell to split it, the option Word provides is:  Split Cell into 2 Columns into 1 Row.  Wouldn't the logical option be split cell into 1 Column and 2 Rows?

Ultimately, it's not a big deal, but an annoyance.  I like to do my work without having to undo and redo and look at the little captions to ensure that I'm clicking the right thing.  Just hoping there is something that I can do about it.  

Thanks!

when I open word 2013 show up this error

Posted: 29 Jan 2014 08:55 AM PST

Hi everyone

 

every time that I open word 2013  show this error

 

 

I don't now what is. please I need your help.

 

Issue with hyphens using Keep Text Only when pasting from bulleted paragraph

Posted: 29 Jan 2014 08:41 AM PST

We are having an issue copying text from one document to another with "Keep Text Only" in Word 2010. When copying text from a document that has hyphenation turned on then pasting into a blank document, hyphens that were created due to hyphenation in "regular" paragraphs paste correctly (the hyphen doesn't appear), but in bulleted paragraphs, the hyphen from auto hyphenation is inserted as an actual hyphen character.

 

For example:

 

In the original document, it looks like:

 

This is the first sentence. Everything is fine and dandy. The upcoming hyphen is due to hyphen-

ation being turned on.

  • This is now a bulleted sentence. It also has a hyphen in it due to hyphen-
    ation being turned on

 

When the text above is copied and pasted into a blank docu using "Keep Text Only", it looks like:

 

This is the first sentence. Everything is fine and dandy. The upcoming hyphen is due to
hyphenation being turned on.

 

o This is now a bulleted sentence. It also has a hyphen in it due to

hyphen-ation being turned on.

 

You will see that the auto-hyphen in the bulleted sentence has been inserted as an actual hyphen (underlining added by me for emphasis).

 

I need to find a way to make this not happen, as it occurs hundreds of times in documents we are cleaning up with new style sheets by pasting as text.

 

Thanks in advance for any help/advice.

 

-Elliott

Same Word doc prints differently from different computers- Help!

Posted: 29 Jan 2014 08:40 AM PST

Hi,

We are using Word 2007 on all our office computers printing from the same printer, and trying to print the same master copy document from a shared drive that all the computers use.

The problem is that on a couple of them computers the word document (our watermark which serves as letter heading and footer) is printed as if it has been shifted down the page- as if margins have been added to the document across the left and top of the document. 

does anyone know why this is happening, and a way to correct it?

Thanks

Formatting off when sending mail merged email through Word 2013

Posted: 29 Jan 2014 08:26 AM PST

Hello!

I am trying to send personalized emails of a contribution reminder that I have created in Word that I would like to show up in the body of an email. I sent a test email to myself so I could see how it looked before I sent them out and when I open it in Outlook, it looks just like it did when I was going through the email message part of the mail merge wizard, but when I open the email in Google Chrome (a normal web browser), the formatting is completely wrong and it has 10 attachments of "images" but there are not actual photos (or any attachments for that matter) in the document. 

Why is the formatting inconsistent between Outlook and a normal web browser?

Thanks!

Word 2003 - Using a dropdown to show / hide a table

Posted: 29 Jan 2014 08:01 AM PST

Afternoon

I am trying to create a dropdown list that depending on which entry is selected will show or hide a couple of tables.  I am having to use word as the form is for someone with sight problems otherwise I would use Livecycle etc.  I'm normally not too bad with macros and script but this is stumping me.  What I esentially want is below.

Dropdown list
A
B

Table
1
2

So if option A is selected from the dropdown Table 1 shows and Table 2 disappears, and vice versa.

I'd appreciate some advice on how I go about this please.  I've been looking through the scripts and the individual tables don't have specific names which is also confusing me.

Many thanks in advance

How to retain edit history

Posted: 29 Jan 2014 07:57 AM PST

When using a WORD document that I've created to serve as a base form for other documents, I sometimes forget to save it under a new name before editing.  Thus, when I save the document, it overwrites the original document.  In versions previous to WORD 2013, this was not a problem, because after saving the document, I could undo all edits and re-save it under the original document name.  In WORD 2013, upon saving, the edit history is automatically wiped.  Is there an option somewhere in the program that will allow WORD to revert to its previous action pattern?  Thank you.

Add My Templates to Quick Access ribbon

Posted: 29 Jan 2014 07:56 AM PST

I have Office 2007 running in Windows 7 and I would like to add access to My Templates to the Quick Access ribbon.  I have created a personal template that I use constantly and I would like to be able to open that template without having to go through the steps of clicking on New and then My Templates to get to it.  Is there any way to add My Templates to the Quick Access ribbon so that I can just click on it?

Automatically insert Quick Parts on all pages of a document

Posted: 29 Jan 2014 07:36 AM PST

Hi

I have created a Quick Parts which places the address of our firm on the top right hand corner of a Word document.

For bulk document generation this needs to be placed on every page of certain documents and the amount of pages vary.

Is there a way of inserting the Quick Part automatically from page 1 to the end?

The quickest way I have found so far is to insert the Quick Part and then click on each page pressing F4.

Any help appreciated.

Cheers
Chris

'^d hyperlink' in Search results in: "Word found no items matching this criteria" in Word 2007

Posted: 29 Jan 2014 07:22 AM PST

I'm trying to extract hyerlinks that are randomly found all over a Word doc.

Word 2007 extract hyperlink steps I follow:
  1. Press Alt + F9 to display the fields
  2. Ctrl + F to open the search box
  3. Search: ^d hyperlink
  4. Check "Highlight all items found ..."
  5. Click on the Find All button
  6. Close the dialog
  7. Ctrl + C to copy everything that is highlighted
  8. Open a new document and paste.

I am getting stuck on Step 3.
^d hyperlink is not registering: "Word found no items matching this criteria"

If I use the Go To function, Field: HYPERLINK, and press 'Next', Word recognizes each field I want to copy, but for some reason, Find won't highlight them.

What am I missing? I used this function while in XP, but this is the first time trying it in Windows 7.

Calculate text line height for "Arial Unicode MS" font?

Posted: 29 Jan 2014 07:15 AM PST

I am trying to render the text to image similar to MS Word page, but the text line height measured using GDI+ in C# Graphics.MeasureString() method) is less than line height in MS Word specific for "Arial Unicode MS" font. Do any one know, how MS Word calculates line height for "Arial Unicode MS" font?

If any algorithm used by MS Word to measure text?

Where are WORD zoom controls?

Posted: 29 Jan 2014 06:53 AM PST

In WORD 2010, I was able to click on an icon to the left of the zoom control on the status bar at the bottom of the page, at which point I could choose, for example, full page view.  Can someone please let me know where this function is located in WORD 2013?  Thank you.

Is there a global way to change the colors of the hypertext links after they have been created?

Posted: 29 Jan 2014 05:34 AM PST

I have a few dozen links, all in that gaudy blue color.  I can click on them individually and change them but there are even complications with that.
If I choose a custom color, it is not selectable is I exit Word and come back in.  I have to customize another color that might only be close to what I originally choose.  Even if I got them all the same color, what if I want a darker color.  I would have to do them all again individually.

Is it possible to change all of them at once?

jump to last viewed page at startup?

Posted: 29 Jan 2014 05:00 AM PST

I wondered if it is possible to make Word, at startup, jump to the page the document was on when you last (saved and) closed it.

Microsoft Word documents keep losing formatting from templates

Posted: 29 Jan 2014 04:42 AM PST

Hi,

I use Word 2013 with Windows 8.1. I have a template that I use all the time and have for years. In it, I have lots of custom styles set up. Our design studio and our clients use these to easily navigate a document and understand the hierarchy of information within it. 

Great. Except now, for no obvious reason, my documents keep losing their link to the template - at least that's how it appears.

The sequence of events is as follows:
  1. I create a new document based on my custom template. It looks just fine.
  2. I start formatting my copy, using my custom styles. It works just fine.
  3. Then, after a short while I notice that my header is formatted with an unidentified serif font, rather than Calibri. And it's no longer bold.
  4. But if I check my styling under "Modify style" in the Ribbon, it still says the heading is "Calibri (body), 10, bold".
  5. At this point, the connection between document and template seems to vanish entirely. The headers and other elements I'd already formatted stay in the correct font, but often lose other formatting elements such as bolding. 
  6. At the same time, all entries vanish from the navigation pane. My custom styles are no longer recognised.
But, if I create a new document from my custom template, everything works fine in that new document. At least it does initially, within a short while I'm going through the same rigmarole as described above.

Just to reiterate: I haven't changed anything on my system recently (unless there's been some sort of silent update that's done this). I've had this custom template for years. It worked fine in previous versions of Word and Windows. I upgraded to Windows 8.1 when it came out, way back in October, or whenever it was - so I don't think that's the problem.

Any help or advice much appreciated as this is driving me round the bend and wasting lots of my time.

Many thanks

Karl

Cross-reference pointing to wrong page (reference type=> footnotes)

Posted: 29 Jan 2014 03:10 AM PST

Hi,

In Word 2013 I am trying to insert through "cross-reference" the page of the reference type "footnotes".

If I insert the "footnote number", it is ok. But it is strange, when I try to insert the "page number", because any footnote page is being inserted as page 1.

I tried other objects (figure, tables) and everything related to page numbers works great. So, the problem is just with the "footnote page".

Does anyone have any idea about what is going wrong?

Many thanks,

Cadu

Word 2010 - Template using custom colors (added directly in XML)

Posted: 29 Jan 2014 02:03 AM PST

Hi all

I'm developing a template (Word 2010) for a client. He asked that I embed two custom colours into the template which his users will apply manually as shading in individual rows of manually-created tables. I can't define these rows as part of the table design because they are in a different place in each table (or may not apply to a table at all). It's like for highlighting specific information in a table.

I have added the two colours and they show up fine under in the text colour palette, shapes fill colour palette, outline palette, etc. See  image under "Custom Colour"

But when I open a table (any table) and highlight a row and want to apply one of the two custom colours, I get this choice (no custom colours)...
(drivin' me nuts...)

I'm sure I've messed up somewhere, but any ideas would be a great help...

Many thanks, Blackadder

recovering unsaved documents

Posted: 29 Jan 2014 12:59 AM PST

how to recover an unsaved document I worked on for hours and then it disappeared when the surface suddenly shut down?

 

I know this is Windows 8

 

please advise

Selecting large parts of documents and bookmarks

Posted: 28 Jan 2014 11:03 PM PST

1. My 1200 page document has 16 Parts. The only way I know of to select all of a Part is to select its first line, then scroll to just after its last line, hold Shift and select the last line. That selects the entire part, but scrolling is too slow. I note that the Navigation pane does not allow going to the last line quickly without deselcting the whole Part. Is there some way to get from the first line to the last without deselecting the Part?

2. I want to do that so I can make a multi-page bookmark consisting of all of each Part (so I can later put a TOC for each part right after its title). Suppose I have set up the bookmarks. Is there a way to select all of a bookmark? And is there at least a convenient way to display exactly what's in the bookmark? (That's almost the same question.)

LASERJET HP 1018

Posted: 28 Jan 2014 10:48 PM PST

When I print from my word 2003 my printing is fine. But when I print from Word 2007 my printing is really light. I went into the properties and clicked on "print in black" to make sure it wasn't on Econo Print because that's what it looks like it's printing. Any suggestions? Thank you in advance!

Megan

Issues with Hyperlinks from Bookmarks - full web address shown instead of title - unsure of format or I modified incorrectly - how to fix

Posted: 28 Jan 2014 07:52 PM PST

Dear Community,

I am trying to keep a track of the bookmarks and transferring them to a Microsoft Word 2007 document.

I am unsure but in the past few weeks, especially after the recent Microsoft Update when I copy and paste the link - I used to just have the title of the web page so that I could just hover over the link and the web address would appear. I could then press the control and enter together to gain access to the webpage if required.

I am only quite new to Microsoft Word and hyperlinks - but the task of identifying the bookmarks by the long web address has been very tough to navigate. I also do not know the default setting.

I have only just finished doing a repair on the Microsoft Office 2007 to no avail.

If someone could assist me - I have been advised by looking around on the internet not to 'do not tick the Automatically Update Style box'.

I am only after some basic troubleshooting so that I do not have to contend with full web addresses and just the page title. 

If you require more information, please let me know. I want this resolved.

Foreign characters have changed. Num Lock codes do not work. Codes do not follow the Ascii hex, for example

Posted: 28 Jan 2014 06:00 PM PST

Has MS changed in Windows 8 the way we input foreign characters?

Before  in XP, for example, and even in Windows 8 before updating to 8.1, we could type Alt 0161 to insert the initial question mark, now, after guessing and guessing using the Number Keyboard, I found that the only combination that works is Alt 168. The same happens with other Spanish symbols. They do not match Ascii hex.

How can I go back to the original Ascii codes?

Also, it's been more than 20 years and nothing has improved the way we work in other languages using the English International Keyboard.

Any ideas to solve this problem? The previous codes were very important because when we used different programs, the only way we could input the symbols was the Ascii hex combinations since the programs may have macros for other fuctions, so the macros we created in MS did not work.

Before:

Alt 161 for initial exclamation mark. Now Alt 168

Alt 191 for initial question mark. 241 for ñ. Now Alt 0164.

I am using the International keyboard as before, so I do not know why these codes have changed. 

By the way, before, some macros created to customize symbols work on Word docs, but did not work in Yahoo so we had to use Ascii codes. Now Ascii codes do not work there. But the new codes do. So we reversed the issue.

Entering symbols from the character map is too time consuming and silly when we work on files in a foreign language and we do not want to move to a different keyboard. English International keyboard allows us to use macros or Ascii codes or other codes before. What happened?

How do I change the default color chosen by the TOC generator?

Posted: 28 Jan 2014 05:35 PM PST

When I chose a phrase to include into the TOC, the system creates a blue font color making it look as if it is a user clickable event when it is not..
How do I fix this?

Microsoft Office 2013

Posted: 28 Jan 2014 04:22 PM PST

HELP!!!!   Unable to open my Microsoft Word 2013, I keep getting a pop up box stating "Office is Busy". We're either updating or helping you add or remove some programs.  How do I fix this problem?

Word Templates, fonts, differences between OSX and Windows 7

Posted: 28 Jan 2014 04:03 PM PST

Hey guys,

Tried searching for this but had no luck. In my business we're running Office 2010 on Windows 7 and also office on OSX, with a whole bunch of word templates (dotx) files.

They're all good except when it comes to using them cross platform. At the moment I've got a windows and OSX version of the template which is useless when sharing files between computers for editing.

The problem stems from the fact that one of our fonts, 'Facit' has a Semibold Italic variant.
  • In the windows version this is set as: 'Facit Semibold' with an italic modifier.
  • In the OSX version this is set by the font: 'Facit Semibold Italic'.
The Windows version breaks on a Mac and vice versa. The Facit Semibold Italic doesn't even exist on windows.

Is there anyway to set a custom fallback font, or somehow fix this issue?

Thanks!