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how do i create project that uses same sub-project many times sta. Microsoft Project

how do i create project that uses same sub-project many times sta. Microsoft Project

how do i create project that uses same sub-project many times sta.

Posted: 12 Oct 2004 10:01 PM PDT

Hi ProjectNewUser,

Welcome to this Microsoft Project newsgroup :-)

I would have thought you'd do better having a project for each customer, as
then you can archive the finished projects without cluttering your current
ones. I suggest you create a pool file of the resources, one file for each
customer and in each project share the resources with the pool. Opening the
pool will then simpfly the creation of a master project which will overlook
all of them. Best to create a template file for new customers and run the
adjust_dates macro to reset the start date for each one. You have a lot of
learning to do! I have just written an article on consolidation of projects
for the next issue in a week or so. It is will be in the TechTrax ezine, at
this site: http://tinyurl.com/2xbhc (Perhaps you'd care to rate it before
leaving the site, :) Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP

JulieD wrote: 

Status reports - Who all can access status reports?

Posted: 12 Oct 2004 03:31 PM PDT

What if they are defined in PWA? Can the status reports be accessed by all
members of the project team (such as SharePoint)?

"Dale Howard [MVP]" wrote:
 

Status Reports: Link to speific project plan?

Posted: 12 Oct 2004 03:15 PM PDT

I have a PM who's Supervisor and stake holders want regular status updates
regarding a project plan. He is utilizing the status update feature within
PWA and is receiving his updates from team members however he would like to
avoid duplicate work by allowing that information to be available to these
folks without having to create a separate document each time (which seems
logical). What are his options?

"Dale Howard [MVP]" wrote:
 

Project time allocation calculated incorrectly

Posted: 12 Oct 2004 12:47 PM PDT

Hi Inbar

not sure about this ... if you change the max units of Mary in the Resource
sheet to 50% and assign her to a task and don't specify units project will
only assign her at 50% ... meaning that on a task with 16 hours duration
she will be assigned 8 hours of work.

Work is similarly calculated if you enter Mary into the resource sheet at
100% and assign her to a task at units = 50% ... she will be assigned 8
hours of work for a 16hr duration task.

However, if you enter her as max units of 100% but edit her calendar so she
is only "there" 4 hours per day and assign her to a task (don't enter units)
project will assign her the "full" amount of work (16hrs), will leave the
duration column alone but change the number of days coloured in on the Gantt
chart to double.

So going back to the original question - put
Mary in at 50% in the resource sheet
assign her to the 40hr duration task and project will assign only 20hrs work
.... over the 40hrs duration.
- to see this display the work column alongside the duration column
and also have a look at Mary in the Resource usage or task usage views.

Cheers
JulieD


"Inbar" <microsoft.com> wrote in message
news:com... 

Unique fields for tasks

Posted: 12 Oct 2004 12:08 PM PDT

Hi Nick,

Welcome to this Microsoft Project newsgroup :)

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, at this site: http://tinyurl.com/2xbhc (Perhaps you'd care
to rate it before leaving the site, :) Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP

Nick Ville wrote: 

How can you print a Project plan document without MS Project?

Posted: 12 Oct 2004 05:53 AM PDT

Hi Cathy,

Welcome to this Microsoft Project newsgroup :-)

Please see FAQ Item: 16. Project Viewer.

FAQs, companion products and other useful Project information can be seen at
this web address: http://www.mvps.org/project/

Hope this helps - please let us know how you get on :-)

Mike Glen
Project MVP

CathyV22 wrote: 

Deadline

Posted: 11 Oct 2004 09:17 PM PDT

Consider the simplest possible project - 1 single task. Your boss has given
you a deadline of this coming Friday to build 100 widgets. The most you
can build is 10 a day. How should Project schedule this task? What it does
is schedule it for 10 days, a week beyond the deadline, and alerts you that
unless you get some help, you're going to be in trouble with the boss. But
there's no way it can schedule the task to meet the deadline as input
because it's up to you as PM to figure out what strategy will make 20
widgets a day instead of only 10. Unless you do, meeting the deadline means
you'll only make half the required number of widgets and a project is not
complete with only half the entire deliverable requirement satisfied.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Ashley McKown" <microsoft.com> wrote in message
news:com... 

'Milestone Complete' in Tracking Gannt

Posted: 11 Oct 2004 10:55 AM PDT

Hi Anthony,

Welcome to this Microsoft Project newsgroup :-)

Have you created the Bar Style from the Tracking Gantt view as well?

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP

Anthony wrote: 

Import Production Schedule from Excel File!

Posted: 11 Oct 2004 09:35 AM PDT

An alternative is to import with the job# as the task name, machine# into a
spare text field, then use the grouping feature to "group by" and choose the
text field you have used for machine#. The machine # will show as a
heading - but it is not an actual summary task. You won't have to modify the
spreadsheet to do this.

As for the other fields, start should map to start, duration to duration (be
sure to include the appropriate units (ie: 3d or 3 days for the duration,
not just 3), job description can go into a text field or you could use it as
the name and put the job# in a text field.

Once you do this you can also group by the job description if you like so
you can see all the common jobs and the machines they are running on.

-Jack



"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in message
news:phx.gbl... 
the 

Project Printing Problem

Posted: 11 Oct 2004 08:51 AM PDT

HI Martin,

No - as it says "Microsoft has confirmed that this is a problem in the
Microsoft products that are listed at the beginning of this article." If MS
can't fix it, I certainly can't :(


Mike Glen
Project MVP




Martin wrote: 

Remaining work for resources

Posted: 11 Oct 2004 08:39 AM PDT

Hello scott,
In the Resource Usage view, display the Actual Work field besides the
(Scheduled) Work
If a cell of Work as not any value in the Actual Work cell in front of it,
that means it's Remaining work...
Hope this helps,

Gérard Ducouret

"Scott A" <microsoft.com> a écrit dans le message de
news:com... 
work 

Variation of resources in one task over different time

Posted: 11 Oct 2004 07:57 AM PDT

Hi Jan

personally i'ld be tempted to split up the task - especially when the
"dryers" get involved - however, you can do what you're after by editing the
hours in the task usage view.

Add the task in at 5wks duration. Assign the resources (1 unit of both the
painter & dryer). Change the task type to fixed duration and untick effort
driven.

Switch into task usage view and edit the actual hours for each of the
resources, for example if i have an 8hr day then for the first week i would
edit each day to show 16hrs for the painters & 0hrs for the dryers.

Hope this helps
Cheers
JulieD

"Jan" <microsoft.com> wrote in message
news:39e501c4afa2$96b518b0$gbl... 

Can Project be configured to reflect start & end time

Posted: 11 Oct 2004 07:29 AM PDT

Gerard's answer is how to accomplish it, but with respect to the 24 hour
calendar I suggest you think it thru to make sure it really should apply.
The 24 hour calendar says that work on the tasks proceeds 24/7. It also
implies that once a task begins it doesn't "stand down" until it's
completed - the resources go 24/7 and don't sleep, eat, nap, see their
families, or do anything but work for how ever long it takes to finish the
task. Machines may work like that but people don't. If you have a painter
assigned to pain a room and it's going to take him 6 days to do it, he'll
probably go home in the evenings as it progresses. The 24 hour calendar
suggests that he'll work 48 hours solid until the painting is done, not very
likely.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Marc" <microsoft.com> wrote in message
news:com... 

Variation Duration

Posted: 11 Oct 2004 07:21 AM PDT

You can't have a 10-day task that is 50% done with 6 days actual duration.
% Complete refers to duration, not physical complete or work. When you have
done the work scheduled for the first 6 days of a task scheduled for 10
days, you're 60% done. You may be 90% physical complete or have only done
30% of the total work scheduled, but your % Complete is 60% by definition.
The only way it can be 50% after 6 days of working on it is if you revise
the duration by setting Remaining Duration to 6 days, thus revising the
total duration to 12 days.

The Duration Variance is stored in a field of that same name.


--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"zipzip" <com.br> wrote in message
news:%23kDaNT$phx.gbl... 

Project guide

Posted: 08 Oct 2004 07:53 AM PDT

Hi Lieve,

Welcome to this Microsoft Project newsgroup :-)

Also try a right click on a toolbar and select Project Guide, then click the
left hand tool to show the Project Guide.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on :-))

Mike Glen
MS Project MVP

Gary L. Chefetz (MVP) wrote: