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Entering Task Information Microsoft Project

Entering Task Information Microsoft Project

Entering Task Information

Posted: 29 Oct 2004 12:05 PM PDT

As Jan said do NOT enter task start and end dates. You are indeed missing a
whole lot.

Amplifying a bit. Duration is the time interval between when work begins
and when it ends. You are trying to say it begins 15 June, fine, maybe it
does. But then you are also trying to say it ends 01 Dec. That's almost a
6 MONTH time period. You are ALSO trying to get the system to accept that
time interval as being equal to 10 days. 6 months does NOT equal 10 days,
it equals (in duration terms at 5 work days a week) closer to 120 days.
It's one of severeal possible things - a 10 day task starting 15 June and
finishing about 01 July but with a completion deadline of 10 December, a n
ice comfy grace period, or it's a 120 day task starting 15 June finishing 01
December, or it's a 10 day task starting 15 November and ending 01 December.
--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Glenn" <microsoft.com> wrote in message
news:com... 

Closing or archiving a project

Posted: 29 Oct 2004 11:24 AM PDT

While there are a number of activities associated with project closeout,
there is nothing specific in terms of software procedures. Mark all the
tasks complete, update the actual work and cost information with the final
figures, make sure actual start and end dates and durations are properly
entered for the tasks and save the file into your long-term storage folders.
I'd burn a backup copy to CD and store it in a fireproof safe for safety
sake as well since optical media is more reliable for long term stability
than is magnetic media like disks or tape.. From a software standpoint
that's about all there is to it.
--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Michelle" <microsoft.com> wrote in message
news:04e901c4bde4$8c3cbb40$gbl... 

Retain full utilization of resources after a task is complete

Posted: 29 Oct 2004 11:13 AM PDT

Hi Joe,

Quoting from memory, that must have been about the issue of multiple
resources working together.
You can obtain that through leveling by unchecking "Leveling can adjust
individual assignments on a task".
It doesn't come into play whan you have only one resource on a task, though.

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Joe" <microsoft.com> schreef in bericht
news:com... 
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Change highlight on summary tasks

Posted: 29 Oct 2004 10:30 AM PDT

Dale, thanks for writing. Actually, I did have "Show related summary
rows" checked, but they don't highlight. I should mention, that I'm using
the filter to highlight only, I'm not applying it so only filtered tasks
show. Basically, I want all the project tasks to display normally, but only
filtered tasks (and their parent summary tasks) highlighted. Thanks.

LP

"Dale Howard [MVP]" wrote:
 

Workplan repository

Posted: 29 Oct 2004 07:56 AM PDT

Ha - now that's a funny response. I actually laughed out loud!
Thanks....for the answer, too :)

"Jan De Messemaeker" wrote:
 

Adding tasks manually

Posted: 29 Oct 2004 07:50 AM PDT

See my reply to your other post.
Master plans will reflect the current version of the inserted plans.
Whether or not that means "messing up" depends on what yoy dit to the
inserted plans..
HTH

--
Jan De Messemaeker
Microsoft Project MVP
+32 495 300 620
http://users.online.be/prom-ade
"tonik" <microsoft.com> wrote in message
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into 
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the 

Macro

Posted: 29 Oct 2004 07:00 AM PDT


Brian,
Thanks for the additional information, it helps us understand what you
want much better. I agree that a full up consolidated master can be
quite unweildy. The largest I've worked with was 70+ files with just shy
of 10K lines total and it was a challenge. Another simple solution you
might want to look at is to create a separate milestone in your master
for each external item you want to track. Then use an external link from
the source file to yours. When you open you file Project may or may not,
depending on version and settings, ask if you want to update links.
Doing so will give you the latest input.

From a VBA standpoint, it looks like Rod has given you some input.

Hope this helps.
John

Can flow chart be created in Project 2003?

Posted: 29 Oct 2004 05:03 AM PDT

Project does create a special type of flowchart called a PERT chart or
Network Diagram that shows the logical relationships between tasks in a
project. But it is not a graphing tool as such nor does it create other
types of generic flowcharts or other graphics. Depending on version its
also more expensive than Visio. Visio is purpose-built for business
diagraming including flowcharting and has far more graphical capabilties
than Project. You didn't say whether you were working specifically with
project task schedules or some other sorts of flowcharting but unless it's
part of a project schedule I'd investigate Visio.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

"Steve" <microsoft.com> wrote in message
news:com... 

Assignment dates not moving with task dates

Posted: 29 Oct 2004 02:44 AM PDT

I can't guarantee it because I don't know exactly the details of everything
that went into your particular file but it will go a long way to helping
resolve it. The task Finish date should be a computed value based on
duration from Start rather than a date you enter directly. When the team
lead is giving you a revised end date, what he's really saying is "I think
we have 10 days work left to do so that would make it 10 Nov" or something
to that effect. Use the 10 days estimated remaining as the Remaining
Duration or Remaining Work (depending on what it is) and let Project
calculate the finish date that it implies. Are you using the Tracking
Table? It shows the fields you should be using - Actual Start is the date
the task actually began, Actual Duration is the duration worked to date,
likewise Actual Work (careful, work and duration are different metrics even
though they both are recorded in hours) and the remaining fields. Start and
Actual Start are different fields, likewise Finish and Actual Finish.
Revising "Start" does NOT record an Actual Start but entering an Actual
Start of some date other than the present schedule will update the scheduled
"Start" field to the same date.

Steve House [MVP]




"JimS" <microsoft.com> wrote in message
news:com... 

conversion of gantt chart to pdf

Posted: 29 Oct 2004 02:13 AM PDT

Hi fausta ,

Welcome to this Microsoft Project newsgroup :-)

Please see FAQ Item: 16. Project Viewer.

FAQs, companion products and other useful Project information can be seen at
this web address: http://www.mvps.org/project/

Hope this helps - please let us know how you get on :-)

Mike Glen
Project MVP

fausta wrote: 

I need a MS Project 2002 tutorial containing an actual project to.

Posted: 29 Oct 2004 02:04 AM PDT

Hi Bobz,

Welcome to this Microsoft Project newsgroup :)

See the MVP Faq #41 Project 2002 Microsoft Courseware, Training,
Reference Whitepapers and Webcasts. FAQs, companion products and other
useful Project information can be seen at this web address:
<http://www.mvps.org/project/>

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine at this site: http://tinyurl.com/2xbhc (Perhaps you'd care
to rate the article before leaving the site, :) Thanks.)

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP

Bobz wrote: 

Ms Project Prof 2003 - Check in

Posted: 28 Oct 2004 09:05 PM PDT

cpchathura --

You can also navigate to the Project Center page and click the Check in my
projects link in the sidepane. This way you don't have to ask your Project
Server administrator to check in the project for you. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"


"cpchathura" <microsoft.com> wrote in message
news:com... 
It 

Lenth of task in Gantt chart

Posted: 28 Oct 2004 01:59 PM PDT

Hi

and in addition to JulieS's suggestion, choose Format / Timescale and the
Non-Working time tab and choose the In Front of Task Bars option .. which
will put the blue bar line behind the grey weekend line and then it doesn't
look like you're working on weekends.

Hope this helps
Cheers
JulieD

"JulieS" <microsoft.com> wrote in message
news:com... 

Can microsoft project be used to manage testing?

Posted: 28 Oct 2004 11:39 AM PDT

From my limited experience with TestDirector, I think you're better
off sticking with it. You can't get the same kinds of information in
Project without creating each field as a custom field. It's just not
worth the effort when TestDirector already has all of that built in.

Sarah
kikos@(removethis)nationwide.com

I'd like to be able to save Reports in Project

Posted: 28 Oct 2004 11:23 AM PDT

If you have Adobe Acrobat (full version, not just Reader), select the
Adobe Writer as your printer before you generate the report. Then when
you select to "print" the report, it will ask you to select a location
to save a PDF version of the report.

Sarah
kikos@(removethis)nationwide.com

Capturing Captial Costs

Posted: 28 Oct 2004 08:15 AM PDT

Thanks Rod - I did find a post in August about Capital costs from Steve House
which leads me to think that putting capital costs in our projects may be the
wrong financial approach - I'll follow up with our CFO. In the meantime -
thank you for your post!
Scott

"Rod Gill" wrote: